Transcript NIH_NRSA_Slides_09_2..

NIH/Grants.gov Fellowships
Hands On Session
Find. Apply. Succeed.
Course Numbers: ORA-1218
Session Overview
After completing this lab you will be able to:
 Download software, grant application packages and




instructions using the NIH and Grants.gov Websites
Understand how to use the NIH instructions
Complete an NIH NRSA Fellowship Grants.gov
application package completely and correctly
Understand the NIH application process timelines
Initiate a SeRA Proposal Development & Routing
Form
Before You Get Started…
• Make sure you have an NIH Commons
Username
• Contact your Institutional Representative as
soon as you know you will apply
 School of Medicine: Debra Porzio, Fellowship
Manager
 All other schools: Your OSR Contract & Grant
Officer
Format Specs for PDF Attachments
• Font
 Arial, Helvetica, Palatino Linotype, or Georgia
 11 point font or larger
• Margins (8 1/2 x 11 paper)
 ½ inch margins all around
 No Headers or Footers
• Figures, Graphs, Charts, etc.
 Can be smaller font
 Must be black font, clear and legible
• No Jargon
Stanford NRSA Website
• Open a Web Browser
• Type
http://med.stanford.edu/r
mg/fellowships.html
• Select “Funding
Opportunities” from the
right Nav.
Stanford NRSA Website
• The link to the NRSA page
will be at the bottom of the
page.
Download the Application
• Open the “NIH F Kiosk”
• Choose your Opportunity
• Download Program Announcement
• Click the
Apply for Grant Electronically
Button (in the PA)
• Download Instructions and Application
• t: www.nih.gov
Select the first result
Select your
application
from the list
• The Program Announcement will open.
• There is a lot of information in the program
announcement, so be sure to refer to it.
• Click the “Apply for Grant Electronically” button
to access the Grants.gov download site.
*
* The guidance from Grants.gov is that everyone
needs to be using a Valid version of Adobe Reader
Download BOTH th
Instructions and th
Application Packag
Are you downloading
the correct package?
Be sure to add your email addre
you receive all updates on this
Download BOTH the
Instructions and the
Application Package!
Download YOUR NRSA Now!
Open a web browser to the “NIH F Kiosk” and
follow the steps above to download and save
YOUR OWN NRSA Application and
Instructions now.
Grant Application Package
• Save the grant application to your computer
• Complete the application using the instructions
attached to that particular FOA (Funding
Opportunity Announcement)
 Always download a new application for each grant
 Don’t copy and reuse an old Application Package
• When application is complete, click “Check
Package for Errors” button
• Do not select “Save & Submit” button –
Institutional Rep will use it when they submit
All YELLOW FIELDS must be Completed!
Grant Application Package
• The Grant Application
Package is one PDF file
 Forms have data fields and
attachments
 NRSA application packages
will have a header page and
five forms (detailed below)
• Always check the
instructions!
• See Samples and
Instructions in your
handout
• A few words about PDF…
 Attachments required to be PDF
• No spaces, characters, etc. in
filename
• Less than 50 character
filename
• Use a “one word” format: e.g.,
SpecificAims.pdf,
JonesBiosketch.pdf,
SmithResearchPlan.pdf
 Convert to PDF (do not scan)
 Don’t add extra security to your
PDF!
 Do not add “headers and
footers”
Open The Bookmarks
The Instructions
You will find most
of the instructions
to complete your
application in
Section 4 & 5
of the instructions
Be sure you have the right
version of the instructions!
Grant Application
Header Page
This is always the
first page of the
application
package file.
As each form is
completed, you
will be returned to
this page.
Enter Investigator
Name in the
“Application
Filing Name” field.
Let’s Complete the Application
• Open your application package. We’ll complete the SF424R&R
form together, and answer some of the administrative questions
about the other forms as we go through the package.
• Use the sample application guide and SF424(R&R) instructions in
your handout to guide you, but ALWAYS read the NIH instructions.
• If you are taking this class online, use the sample application
package to guide you. Complete the SF424(R&R) Form first using
the instructions.
Stipend Levels
Predocs – Year
Stipend
Inst. Allow
All Years
$22,476
$4,200/year
Postdocs – Year
Stipend
Inst. Allowance
Year 0
$42,000
$7,850/Year
Year 1
$43,680
Year 2
$45,432
Year 3
$47,244
Year 4
$49,128
Year 5
$51,096
Year 6
$53,148
Year 7 +
$55,272
Letters of Reference
• At least three references (and not more than
five) are required
• Include this list in your cover letter
names, degrees, and affiliations of the referees
• Select referees carefully
• Your Mentor CANNOT be a reference;
their recommendation is included as part of the application (on the
PHS Fellowship Supplemental Form).
Letters of reference are due by the application
receipt deadline date – no grace period!
Referees Log Into:
commons.era.nih.gov
Then Click on “Submit Reference Letter
1. Referee enters their
information (they do not
need a Commons
username)
EXAMPLE
SMITH.JOHN
SMITH
PA-14-149
2. Referee enters information
about YOU – be sure they
have this information
SeRA/PDRF
• All applications require an internal “Proposal
Development and Routing Form”
 Also called a “PDRF”
• PDRF Includes:
 Conflict of Interest (COI) declaration by both
Fellow and Mentor
 NIH Fellowship Certification Assurance
 Approvals by Fellow, Mentor, and Department
Log into SeRA to Initiate the PDRF
Route Application
• Route completed application to your
Institutional Representative
 A least 5 business days before the deadline
 Route via SeRA
• School of Medicine: Debra Porzio
• All Others: Check the List
• Your Inst. Rep. will review and submit the
completed application to Grants.gov
Be sure to route your PDRF in time for all
Approvals to be complete by the deadline
Checklist
TO DO NOW: Documents to get
from Other People
Tasks for YOU To Do NOW
 Complete PDRF
• Mentors & Co-Mentors
 Biosketch
Tasks for YOU To Do
 Sponsor/Co-Sponsor information
(before award is accepted/post-award)
(limit to 6 pages)
 Collaborators/Dissertation
Advisor(s) attachment, if
applicable
 Certification Letter for Predoctoral
Fellowships (F31) if applicable
 Additional Educational Information
Attachment
• Training & Protocols
• Referees
 Send them pertinent info
 Human & Animal Subjects
 Responsible Conduct of Research
 Research & Lab Safety
 IRB & APLAC
 Conflict of Interest Training
 Post-Award–Publishing Papers

 Ensure they file their form letters
in NIH eCommons

Anything published based on NIH Funded
Research must be entered in PubMed
(Public Access Law)
Check Lane Library Resources
Overview of Submission Process
Investigator
• Downloads &
completes
application
• Completes
PDRF
• Routes via
SeRA to
Institutional Rep
Institutional Rep.
• Reviews
application
(may suggest
some
modifications)
• Submits
application to
Grants.gov
Grants.gov
• Performs
cursory
electronic
review
• Sends 3 emails
Received
2. Validated or
Rejected
3. Agency
Retrieval
1.
• Upon validation,
notifies Sponsor
Sponsor (NIH)
• Retrieves
application from
Grants.gov
• Sends email to
IR: Validations
Complete/Check
assembled
application (or
ACTION
REQUIRED).
Questions?
• Check the Fellowship Grants.gov Fellowship
Page
 For application downloads
 Grants.gov information
 Software requirements
• Check the Stanford Fellowship Website
 Internal Stanford forms
 Process checklist
 Contacts