Transcript No Slide Title

NWOCA
Spring 2008
EMIS Meeting
Wauseon High School
Wednesday May 15th
9am – Noon / 3 Contact Hours
* Some slides taken or modified from ODE sessions from the OAEP conference
Today’s Agenda
Introductions
 FY08 Yearend EMIS
 FY09 Redesign/SIF
 eSIS Update


After meeting…

2
LIVE eSIS districts – short meeting
Introductions
NWOCA EMIS/Student Services staff
 New team member

3
Meet the Team…




Student Services Supervisor
 Darren Estelle
EMIS/Student Services Coordinators
 Sam Freeborn
 Ryan Shively
 Sean Taylor
 Denny Reinhart
Student Services Coordinators
 Jean Lee
 Lori Burcham
 Tami Kunesh
Programmer/Analyst
 Robin Fronk
4
Robin Fronk
Programmer/Analyst
 Started 12/3/07

5
And now for the EMIS updates…
6
Overview
• Yearend Reminders
• Gen Issues
• Data Submission Requirements
– Measures
– Impact
• An SSID Reminder…
7
Yearend Reminders
•
•
•
•
•
•
•
8
FY08 changes new for yearend
Early submission- Start Now!
Getting Test Results Back
IEP records and IEP_NO_FUND
Student Transfer Course record
Graduate or not, JVSD vs Home
SDC Access not automatic
FY08 Changes New for
Yearend
• Not an exhaustive list, but remember…
• CTE Industry Assessment Record (GU) for
current students
• No longer report prior disability
• No longer report Career Passport and CTE
Completer elements
– Do complete CTE concentrator field
• High School Credit Earned and Partial/Override
Credit Elements (R&R)
– Will be a REMIS program to update this for McSis schools
9
FY08 Changes New for
Yearend
•
Special Ed Out of Compliance option 09- on time but prior year
event error/missing (R&R)
–
•
•
Proficiency Only now Graduation Only
Remove NRE and modify MOV
–
–
•
10
NRE - Student is not required to take subject /grade level test: Student not enrolled in any
Ohio public school district during test administration during the current school year
MOV – can now be used for students who moved in or out of a district
Composite Level, not Score, on OTELA
–
–
•
District in compliance with due process timelines, but incorrect/missing data reported in
EMIS in a prior reporting period
Last year a score was reported and ODE derived the performance level
This year no score and vendor is providing the performance level
No longer report Violent Criminal Offense on Building record
Early Submissions

This DOES NOT mean you should not complete the EMIS Checklist!
(McSis districts)

MAJORALTID – enter alternate assessment students in now




Initial staff import – must import later for staff attendance
You can process MEMBEMIS for your program codes
Courses – we can process CLISEMIS and CTRMEMIS for you





This will help with your GN (student subjects) percentage
ODE will be releasing a new students without classes report
DB/DR/DT - General Yearend Items (update your dates)
ODE goal is to get all reports out sooner than ever before
“Early” flag in Aggs is currently set


11
Once done we can processed MAJOREMIS for you
No attendance or HQPD required until 4th day after close of school
OAT and OGT checks don’t run until 6/15
Getting Test Results Back

Check access before results come




contact AIR at 1-888-944-5001
[email protected]
Send Nwoca username and password for loading results into
EMIS or eSIS
Update file at testing vendor

Mismatch between grade levels-- no results unless accelerated
and marked as such

Vendor report will identify students with
grade level issues
• Posted helpdesk request asking for more details
12
2008 Key Dates Yearend
Date
Test Results / EMIS Processing
April 25
Alt Assess - OGT & OAT Results
May 9
May 15 / 27
13
First EMIS Processing for Yearend
9th Grade Proficiency-Only Test Results
May 22
OGT Results
June 2
OTELA Results
??????
Preschool Assessments (3)
June 16
Achievement Test Results
July 18
End of Yearend EMIS Processing
IEP Records & IEP_NO_FUND
• Critical report for weighted funding next
October
• Program code exception was only for this
FY- not next October
• EMIS staff and Special Ed staff must
review this report together
• At end of N, students should only be on
this report if doing IEP after May 31
14
Student Transfer Course
Record
• Record will not be collected
• Look for future FY09 change to
address issue of how a student
meets CORE curriculum
requirements
15
Graduate or Not, JVSD
vs. Home
•
•
•
•
16
Issue last year with JVSD reporting as a w/d of 99 but home
district reporting as still enrolled
JVSD does not report diploma info
Communicate NOW about these issues- process, contacts
– Retentions vs. Graduates – must be communicated
between resident districts and JVSD.
If JVSD reports as w/d to home and home graduates in
summer, will still count for JVSD with new lag in grad rate
SDC Access Not Automatic






17
Verify OEDS-R EMIS Coordinators emails, etc.
Verify relationship with NWOCA
 http://home.nwoca.org/StudentS/pdf_docs/oeds_doc.
pdf
https://safe.ode.state.oh.us/portal/menu.asp
Need to set up and test access now
SDC roles will not be automatically assigned- OEDS-R
Administrator or Supt. need to authorize
Refer to NWOCA’s SDC guide.
 http://home.nwoca.org/StudentS/pdf_docs/sdc_doc.p
df
GEN_ISSUES Checks
• Definite Error vs. Strange Data…
– Inclusion on this report may or may not
indicate an error
– need to review data and reporting rules to be
sure
– If data correct, no need to contact ODE- even
if ODE contacted, potential issue will remain
• Resources to review and help resolve
–
–
–
–
–
18
Report explanations
Secure Data Center
ODE Business Owner (some checks)
ITC resources
CA:USD Helpdesk ticket via ITC
Checks Associated with
Weekly Reports
•
•
•
•
•
•
•
•
•
•
•
•
19
Missing GGG Record
Missing ECO Record
Missing ASQ/SE Record
Missing OGT Record
Missing Achievement Record
Missing OTELA Record
Bad Data Ignored by ODE
Spec Ed Missing IEP for Fund
Graduating Student Missing
Test
Missing District Record
Missing District Test Record
Missing Building
•
•
•
•
•
•
•
•
•
•
•
Missing Student
Missing Staff
Missing Course
Missing Spec Ed Event
Missing Transition Codes
Duplicate Grad
CTAE Fatals and Warnings
Contract Errors
SSID Errors
Special Ed Compliance
Gen_Missing_Data
Office for Exceptional
Children
• Alternate Assessment reported but
student not reported with a Disability
Condition
– Not possible, so either test type or disability
being reported incorrectly
20
Office of Community
Schools
• CSADM Student with 0 EMIS
Attendance
– In CSADM for even one day in 07-08, must
also be reported in EMIS with attendance
info (minimum) and other required EMIS
data
• CSADM vs. EMIS Mismatch
– Reported as enrolled in CSADM during test
window but not in EMIS and/or
– CSADM and EMIS grade levels do not
match
21
Data Submission
Requirements - Yearend
•
http://home.nwoca.org/StudentS/pdf_docs/DataSubReq_Yearend_04_00_08.pdf
• Building General Information – 100%
– DB record is required to be submitted for
buildings in the reporting district
• Open now or closed on/after Oct 1, 2007
• School Type: elementary, middle, junior high, high
school, vocational, or special needs
– Current %: DB records received ÷ district’s
buildings that meet criteria
22
Data Submission
Requirements - Yearend
•
District General Information – 100%
– DR record is required to be submitted
for every EMIS reporting district
whose status is open in OEDS
– Current %: 0% or 100%
23
Data Submission
Requirements - Yearend
• District Testing Information – 100%
– DT record is required to be submitted for every
EMIS reporting district whose status is open in
OEDS
– If no testing, report grade NT row
– Current percent: 0% or 100%
– Only report non-state tests given across district
24
District Test record (default)








25
Grade Level Accessed: NT
Local assessment number: enter zeros
Number of students taking assessment test: enter zeros
Assessed students with disabilities headcount: enter zeros
Administered with Accommodations/Modifications: - enter a N
Accommodations/Modifications Headcount: enter zeros
Alternate assessments provided: enter a N
Alternate assessment headcount: enter zeros
Data Submission
Requirements - Yearend
•
Staff Demographic/Employment – 100%
–
All staff reported during the October (K)
reporting period
•
•
Includes Position Type = R - Regular
Excludes October records with Position Status:
–
–
–
–
26
A - Contracted personnel - agency
I - Contracted personnel – individual
P - Leave of absence
U - No longer employed by district in this position
Data Submission
Requirements - Yearend
• Student Demographic/Attendance – 100%
– All students reported in October (K) as being
enrolled at any point during count week
AND
– All students reported in February (C) as being
enrolled at any point during count week
– (All 1x & 2x Attending/Home Statuses)
27
Data Submission
Requirements - Yearend
• Student Course – 95%
– Must have at least 1 student
course record or a 220100
program code (Student receiving Preschool
special education itinerant services +217xxx)
– % of Time: > 0
– Excludes Attending/Home Status:
‘1Z’
28
Data Submission
Requirements - Yearend
• Early Learning Assessments – 100%
– All 3 Tests combined into one measure
• Preschool Assessment (GGG)
• Preschool ASQ/SE
• Preschool ECO
– Numerators and Denominators
combined
29
Data Submission
Requirements - Yearend
•
Preschool Assessment (Get it, Got it, Go)
– Includes
• Grade Level: ‘PH’ or ‘PS’;
• Age: 3 - 5 by December 1;
• % of Time: > 0 or Attending/Home Status = ’26’, ‘1H’, or ’1I’
– Excludes Attending/Home Status:‘1Z’
– Enrollment Criteria
• Admission Date: < May 2nd
• Withdrawal Date: Blank or > March 24th
– If Grade Level = ‘PS’, included if have one of the following course
codes:
•
•
•
•
•
30
180250
180260
196095
196098
196096
Data Submission
Requirements - Yearend
• Preschool ASQ/SE Assessment
– Includes
• Grade Level: ‘PH’
• Age: 3 - 5 by December 1;
• % of Time: > 0 or Attending/Home Status = ’26’, ‘1H’, or ’1I’
– Excludes Attending/Home Status: ‘1Z’
– Enrollment Criteria
• Admission Date: < May 16th or
• Withdrawal Date: Blank or > December 1st
– In Addition
• Students who withdrew prior to October count week must have
the fall assessment results reported at yearend
31
Data Submission
Requirements - Yearend
• Preschool ECO Assessment
– Includes
• Grade Level: ‘PH’
• % of Time > 0 or Attending/Home Status = ’26’, ‘1H’,
or ’1I’
– Excludes Attending/Home Status = ‘1Z’
– Enrollment Criteria
• Admission Date < May 16th or
• Withdrawal Date blank or > December 1st
32
Data Submission
Requirements - Yearend
• OGT Assessment – 100%
– Criteria
• Grade Level: >= ‘10’
• Fiscal Year Student Began 9th Grade
(GK400): >= ‘2004’
• Attending/Home Status
– 1x’s, excluding: '16', '1F', '1I', ‘1Z
– 2x’s between '22' and ‘27’, or ‘29’
33
Data Submission
Requirements - Yearend
• OGT Assessment - Continued
– Enrollment Criteria
• Spring Administration
– Admission Date: <= March 23, 2008 or
– Withdrawal Date: Blank or >= March 10, 2008
• Fall Administration
– Admission Date: <= November 4, 2008 or
– Withdrawal Date: Blank or >= October 22, 2008
34
Data Submission
Requirements - Yearend
• OGT Assessment - Continued
– Submission of Test Record(s)
• Must have a spring admin test record for each
subject
OR
• A prior admin test record with a pass
OR
• A prior admin test record indicating passage not
required for graduation
• If LEP Status = ‘L’
– Reading & Writing test records not required (NLP)
35
Data Submission
Requirements - Yearend
• OAT Assessment – 100%
– Grade Level: 03 - 08
– Attending/Home Status
• 1x’s, excluding: '16', '1F', '1I', ‘1Z
• 2x’s between '22' and ‘27’, or ‘29’
36
Data Submission
Requirements - Yearend
• OAT Assessment - Continued
– Enrollment Criteria
• Admission Date: <= May 9, 2008 or
• Withdrawal Date: Blank or >= April 21, 2008
– Submission of Test Record(s)
• Must have a spring record for each subject
OR
• A fall pass (3rd Grade Reading Only)
• If LEP Status = ‘L’
– Reading & Writing test records not required (NLP)
37
Data Submission
Requirements - Yearend
• OTELA Assessment – 100%
– LEP Status = ‘L’, ‘Y’, or ‘M’
– Attending/Home Status
• 1x’s, excluding: '16', '1F', '1I', ‘1Z
• 2x’s between '22' and ‘27’, or ‘29’
38
Data Submission
Requirements - Yearend
• OTELA Assessment - Continued
– Enrollment Criteria
• Grade Level = ‘KG’, ‘KH’, ‘PK, ’01’, ’02’
– Admission Date: <= April 4, 2008 or
– Withdrawal Date: Blank or >= February 4, 2008
• Grade Level = ’03’ – ’12’
– Admission Date: <= April 4, 2008 or
– Withdrawal Date: Blank or >= February 25, 2008
39
Data Submission
Requirements - Yearend
• Special Ed Event – 90%
– Must have at least one Special Ed Event reported
• Exception – if a district is out of compliance – no record
can be reported
– Students Included
• Disability Code: not = ‘**’
• % of Time: > 0
OR
• Reporting District = Legal District of Residence
– Students Excluded
• Reporting district is a JVSD
• Attending Home Status: 12 (Contract Career Tech), 16
(Non-Pub), & 28 (Resident reporting student at DYS)
40
Data Submission
Requirements - Yearend
•
Program Count – 90%
–
Ratio of FY07 and FY08 yearend data
•
–
Current Percent = Pgm08 / Stu08
Pgm07 / Stu07
Students Included (FY07 & FY08):
–
–
•
41
Grades: PS through 23
% of Time: > 0
or
– Attending/Home Status: 22 - 25
Programs Excluded (FY07 & FY08):
- 305003
- any program beginning with “4”
Data Submission
Requirements - Yearend
– Can’t Figure Out Why Not Meeting the Data Submission
Requirements
• Read Report Explanation on ODE website
• Talk with your ITC
• Still unable to determine why the issue exists, submit Helpdesk
Ticket
• All else fails – [email protected]
– Overrides
• Temporary
– OAT
– OTELA
• Regular
–
–
–
–
42
Student / Staff Missing
Program
Course
Special Ed Event (out of compliance)
Data Submission
Requirements - Yearend
– Reason to Request an Override
• Data valid and complete
– Not able to meet final goal
• Significant changes in programs or populations
– Not able to meet final goal
– Reason Not to Request an Override
• Cannot meet weekly goals
• For final goals ≠ 100%
– Can meet final goal, but would like to see 100%
» ODE will close without consideration
43
Data Submission
Requirements - Yearend
– How to Request an Override
• Help Desk (CA Unicenter) through your ITC
• Missing – include reason with
– Student – SSID
» Do not include student name
– Staff – Name and ID
» Do not include staff SSN
– Course – SSID
» A missing course report will be available
• Program – Identify what has changed from last to this
year, include the program codes impacted
• Special Ed Event – this means that the reporting entity is
out of compliance and therefore no record can be
submitted
44
Data Submission
Requirements - Yearend
– Notification Criteria
• Warning – Any reporting entity which does not meet
that weeks requirements
• Out of Compliance – Any reporting entity which does
not meet the current week, per the schedule, and
has missed the same measure previously
– Notifications
• Sent To
– Superintendent
– Treasurer
– EMIS Coordinator
• Based on OEDS Only
45
Data Submission
Requirements - Yearend
– Warning Notification
• Begin based on May 30th data submission
• Any district not meeting the Data
Submission Requirements for that week
• Weekly notifications
46
Data Submission
Requirements - Yearend
– Out of Compliance
• Means
– Notification of withholding when criteria is met
– Impacts July and August payments
• Withholding actually occurs when
– July Payments – criteria met for the identified
submission dates and if following week(s)
requirements are not met in time to update for
payment file
– August Payment – criteria met as of July 18th
• Out of Compliance Dates identified are not set in
stone
– Awaiting the payment schedule from OBM
47
Data Submission
Requirements - Yearend
– Corrective Action Plans
• Types
– Acknowledgment
» Requires only Superintendent Signature
» Withheld funds release process begins upon
return of signed acknowledgment
– Full
» Requires more detailed information regarding
identified issue
» ODE review process
» Withheld funds release process begins upon
ODE approval of submitted plan
• Criteria Used
– Posted on ODE website
48
SSID Reminders…
• Student should have only 1 SSID
for entire school career
• If enrolled in another district in past,
must use previously assigned SSID
• Last day to deactivate for yearendJuly 1
49
Questions of FY08
Changes??
Remember the Helpdesk 
Up next…FY09 EMIS Redesign