Transcript EOPS and CARE Program Update

CHANCELLOR’S OFFICE
EOPS/CARE PROGRAM
UPDATE - PART 2
EOPS and CARE Statewide Technical
Assistance Training
Holiday Inn Capitol Plaza - Sacramento
Tuesday, March 4, 2014
Topics
1. Status of EOPS and CARE allocations funding
2.
3.
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6.
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8.
formulas
EOPS and CARE reallocated funds
EOPS counseling contacts
Limitations on EOPS student eligibility
EOPS high unit majors
Priority registration for EOPS students
UC and CSU admissions application fee
waivers
Assisting AB 540/Dream Act students
Allocations Funding Formulas
Status of EOPS and CARE allocations funding
formulas – no change yet
 Administrative relief memorandum (September
19, 2009) did not sunset thereby leaving most
relief measures in place
 Allocations funding formulas for EOPS and
CARE will not be run until such time when
state appropriations for programs are fully
restored to 2008-2009 funding levels
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EOPS
In 2013-2014, EOPS funding partially restored, so
each college received additional 23.1 percent
additional funds toward restoration.
As per 2009 Administrative Relief memo, 23.1
percent increased funding means proportionate
increase toward restoration of EOPS district
contribution levels
Districts were given one year advance notice
regarding increased district contribution for EOPS
in FY 2014-2015
CARE
CARE currently at same funding level as FY 20092010, when 40 percent cuts imposed onto
categorical programs
Anticipate continued efforts to fully restore funding
for EOPS and CARE to FY 2008-2009 levels!
 The Chancellor’s Office and EOPS Association Board
mutually agreed that the allocations funding formulas for
EOPS and CARE will not be run until such time when
state funding for the two programs is fully restored to FY
2008-2009 levels.
 When run, the formulas guarantee that each program will
be funded at 95 percent of previous year’s allocation.
 Although some EOPS and CARE programs have grown
despite being cut 40 percent, running the formulas will
result in additional 5 percent cuts at many colleges.
 With additional cuts, a few colleges will have to close
down EOPS and CARE. That is not acceptable!
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EOPS should serve as many students as it has funding
and resources. There is no cap on students served.
Many EOPS and CARE students are assisted by other
resources. Students who receive CalWORKs cash aid
should request that the county CalWORKs program
provide WTW ancillary services for textbooks,
dependent care, transportation, school supplies and
uniforms so college financial aid and EOPS/CARE
grants/services are used as a last resource, not first.
If funds are unavailable, EOPS/CARE is not required to
award grants. Many students receive only non-cash
supportive services from the program.
EOPS and CARE Reallocated Funds
 EOPS
 $4,088 available for reallocation in 2013-2014
 46 colleges submitted requests for priority #1 EOPS reallocated
funds – total $708,500
 If shared equally, each requesting EOPS program would be
awarded between $88 or $89 in reallocated funds
 CARE
 $4,843 available for reallocation in 2013-2014
 37 colleges submitted requests for CARE reallocated funds
– total $379,150
 If shared equally, each requesting CARE program would be
awarded $130 or $131 in reallocated funds
 Proposal as per 2010-2011: Chancellor’s Office, EOPS
Regional Coordinators, EOPS Association, and
requesting colleges will decide by consensus vote
 Options for awards:
1.
Equal award per colleges requesting EOPS and CARE
reallocated funds
 EOPS: 46 colleges each awarded $88 or $89
 CARE: 37 colleges each awarded $130 or $131 or
2.
Random lottery “winner(s) take all” as per
 EOPS: 2 randomly selected colleges each awarded $2,044
 CARE: 2 randomly selected colleges awarded $2,421 and $2,422
 Notification of EOPS and CARE reallocated funds awards
to districts anticipated by March 31, 2014
EOPS Counseling Contacts
• Title 5, section 56236 defines and prescribes the content
of the three mandated EOPS counseling contacts
• Effectively immediately:
• first mandatory EOPS counseling contact may occur earlier than
two weeks prior to the first day of the academic term
• third mandatory contact may be provided soon after the last day of
the term, when necessary
• No change as to when the second mandatory contact takes place;
second contact shall occur at an appropriate interval during the
term
• Counting a student as served: EOPS/CARE must ensure
that accurate data is submitted to the district/college MIS
each term for all eligible students assisted by programs.
• To count eligible students served, each EOPS/CARE
student file must contain the required documents: 1)
EOPS/CARE application, 2) MRC and 3) SEP
• Regardless of when the first and third mandated EOPS
counseling contacts are provided, EOPS/CARE must
verify that the student attended at least one class session
during the term for which they are being reported
• Data should be derived by data element SE04 - EOPS
Units Registered, not first census
Limitations on EOPS Student Eligibility
70 Units or 6 Terms Limitation
 Title 5, section 56226 states:
“A student who has met eligibility requirements and who participates
without term-to-term interruption, shall continue to be eligible until the
student: (a) has completed 70 degree applicable credit units…or has
completed six semester terms or nine quarter terms of enrollment.
Time spent by the student enrolled in remedial courses, including
remedial level ESL courses, shall not be included when computing
the requirements of this sub-section. The EOPS director may waive
this limitation only in cases where students are enrolled in programs
which require more than 70 units, or which require prerequisites that
would exceed the limitations.” The EOPS director may also exit a
student from EOPS, because the student: (b) “has failed to meet the
terms, conditions, and follow-up provisions of the student Education
Plan and/or the EOPS mutual responsibility contract.”
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Title 5 section 56226(a) does not say completed 70 degreeapplicable units or six semester terms “whichever comes first.”
 Therefore, each college EOPS program may determine either 70
degree-applicable units or six consecutive primary semester terms
as the limitation for EOPS student eligibility.
 The policy must be:
o approved by the EOPS advisory committee
o written and posted as official campus EOPS policy and
o applied in a consistent manner to all EOPS students
 In accordance with section 56226, each college EOPS mutual
responsibility contract should clearly cite the reasons (e.g., Title 5
section 56226(a) or (b) or other reason) for dismissing or exiting
students from EOPS.
EOPS High Unit Majors
 Students who are enrolled in approved high unit academic and
vocational majors and in good academic standing may continue to
be EOPS-eligible until they complete the major requirements.
 Continuing EOPS eligibility for students enrolled in high unit majors
is allowable, but not required if campus EOPS program chooses to
comply with the 70 degree-applicable limitation.
 Currently, there are 57 academic and vocational majors that
exceed the EOPS 70 degree-applicable unit limitation and are
approved as high unit majors by the Chancellor’s Office.
 TOP codes of approved high unit academic and vocational majors
can be found on the EOPS webpage
http://extranet.cccco.edu/Divisions/StudentServices/EOPS/MISDat
aReporting.aspx
• Attachment:
EOPS High Unit Majors by TOP Code
(Alphabetical Order)
• Attachment:
EOPS High Unit Majors by TOP Code
(TOP Code Order)
 Check the TOP codes list for approved majors.
 Most approved high unit majors fall within these broad categories:
 mathematics, science and engineering
 information technology and computer sciences
 business administration / business management
 allied health occupations
 nursing
 liberal arts (teaching)
 cosmetology and barbering
 nutrition, foods and culinary arts.
 If a program TOP code does not appear on the approved list, contact
the Chancellor’s Office to review whether the program qualifies as a
high unit major.
 Last month, the Chancellor’s Office approved an addition
to the list of approved high unit majors for EOPS:
1303.10 Fashion Design.
 If you believe that the an academic or vocational major
offered at your campus requires over 70 degreeapplicable units to complete and may qualify as an
approved high unit major, please contact the Chancellor’s
Office so the major can be evaluated.
 Major/TOP code must be offered by your college, not sister college
or university where student will be transferring
 Pre-med is not a major!
Priority Registration
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Commencing January 1, 2014, five student populations
are mandated as having first-tier priority registration:
o EOPS (AB 595, Statutes of 2013)
o DSPS (AB 595, Statutes of 2013)
o CalWORKs (AB 86, Statutes of 2013)
o Veterans/military (SB 813, Statutes of 2011)
o Foster youth (AB 194, Statutes of 2011)
Vice Chancellor Michalowski indicated that current
regulations for Student Success will be updated soon
to include the addition of EOPS, DSPS and CalWORKs
students in first-tier enrollment priority.
EOPS = Student Success
 EOPS is an essential partner in campus-wide efforts
to fully implement Student Success core services.
 As it did with matriculation services for nearly 30
years, EOPS must clearly define its role and comply
with Title 5 over-and-above requirements to ensure
that low income, educationally disadvantaged
students continue to have access to college and
receive the necessary supportive services to help
them achieve their educational, career and personal
goals.
Simply stated:
EOPS is
over, above and in addition to
Student Success!
 Therefore:
 EOPS orientation services must be over, above and
in addition to the orientation offered by the college
to all students.
 EOPS counseling contacts must be over, above
and in addition to the counseling offered by the
college to all students.
 EOPS education plans must be over, above and in
addition to the plans developed by the college for
all students.
UC and CSU Fee Waivers
 California Education Code, Article 8, section 69656,
requires the University of California and California State
University to give admission application fee waivers to
community college EOPS students.
 Three years ago, UC and CSU discontinued the use of
the yellow fee waiver form, because they both
implemented online, paperless application processes that
automatically give application fee waivers to low income
students, including EOPS, who meet specific income
guidelines.
 The fee waiver process for EOPS students differs slightly
between UC and CSU, but regardless of the process,
EOPS students must receive the fee waivers.
 UC and CSU admission application fee waivers allow
EOPS and low income students to submit applications to
up to four campuses in each segment at no cost.
 Applications for Fall 2015 admissions will be accepted by
UC and CSU likely from October 1 through November 30,
2014.
 When UC and CSU release Fall 2015 undergraduate
application and schedule information, Chancellor’s Office
will post this information, including EOPS fee waivers, to
the EOPS-ALL listserv and CCC Transfer Counselor
website.
UC
 Last year, less than 5 students out of over 30,000 who
applied to UC were denied fee waivers through the online
application process.
 An EOPS student who does not automatically receive a
fee waiver through the UC online application process
must submit the UC “Authorization for Waiver of 2014-15
Admission Application Fees” and the EOPS certification
letter signed by the college EOPS director.
 UC distributed the “Authorization for Waiver of 2014-15
Admission Application Fees” form exclusively to
community college EOPS offices this year.
 UC application center staff have been directed to approve
application fee waivers from EOPS students regardless of
their income, if they submit the UC fee waiver form and
EOPS certification letter.
 Students who have general questions about the UC
application process should call the UC application center
at (800) 207-1710 during normal business hours or e-mail
[email protected].
CSU
 CSU Mentor, the CSU online application, includes a
question that asks applicants to identify whether they are
a CSU EOP or community college EOPS student.
 Students who respond “yes” to this question are then asked to
select from the drop down menu which CSU or community college
campus they are enrolled.
 EOP and EOPS students will automatically have their
application fees waived by CSU, regardless of their
income.
 The CSU online application is available at
www.csumentor.edu.
Questions
How can EOPS assist students who submit online
admission applications to UC and CSU, but are denied
automatic application fee waivers?
 Step 1: Review the online application with the student to
determine whether it has been completed correctly and, if
necessary, make corrections to resubmit online application.
 Step 2: If needed, help students submit UC and CSU printed
forms requesting application fee waivers.
 UC Authorization for Waiver of 2014-2015 Admission Application Fees:
Complete this UC fee waiver form.
 To UC fee waiver form, attach EOPS certification letter from college
EOPS director to certify that the student is eligible for UC admission
application fee waiver, because s/he is an EOPS student at the
community college. This certification letter should be printed on
college EOPS letterhead.
Every year, one or two EOPS students who submit
applications to UC are denied application fee waivers
and consequently pay the fees themselves. Will UC
refund their application fees?
 Yes. If a student pays the application fees and later
sends in a fee waiver request, UC will refund the payment
if a student requests a refund and supplies their UC
Application ID number. The refund request should be
sent to the UC Application Center, the same place where
the fee waiver is submitted.
E-mail [email protected] or mail to:
UC Application Center
P.O. Box 1432, Bakersfield, CA 93302
What else can EOPS do to help students applying to
UC and CSU?
• Prior to the start of the UC and CSU admissions
application cycle (opens October 1, 2014), EOPS should
schedule workshops for transfer students so they are
aware of the application fee waivers and application
requirements.
• Alert the students before they fill out the applications to
UC and CSU!
EOPS/CARE and Dream Act Students
Assembly Bill 130 (Cedillo)
 As of January 1, 2012, the California Dream Act of 2011 was
enacted as a state law that allows educational support to be
extended to students who are exempt from paying nonresident
tuition (i.e., AB 540 students) and have:
 Attended a California high school for at least three years
 Graduated from a California high school, got a GED or passed the
California High School Proficiency Exam prior to the residency
determination date at the college
 Currently registered or enrolled at an accredited institution of higher
education in California, including a community college, UC or CSU
 If undocumented, have filed an affidavit with the college of university
certifying intent to file an application to legalize their immigration status
when eligible
 In the community colleges, the affidavit will be filed with the admissions
and records office on campus.
 California Dream Act or AB 540 students are eligible to apply for,
and if selected, receive scholarships derived from non-state funds
and administered by UC, CSU and CCC including:
 Scholarships awarded by private donors, alumni contributions, individual
department efforts, professional associations, foundations, community
organizations, charitable groups or donations from other entities.
 $1,000 scholarships from the California Community Colleges
Scholarship Endowment – Bernard Osher Foundation, which
awards students with the most financial need and have demonstrated
academic success
 Students should contact the college financial aid office for
scholarship information and applications.
Assembly Bill 131 (Cedillo)
 As of January 1, 2013, California Dream Act students are eligible
for state-funded financial aid at community colleges, such as:
 Board of Governors Fee Waivers
 Cal Grants
 Chafee Grants
 State student aid programs, such as:
 EOPS
 CARE
 College CalWORKs
 Privately-funded scholarships (as of January 1, 2012), including the
California Community Colleges Scholarship Endowment – Bernard
Osher Foundation scholarships and locally-administered scholarships
 If undocumented, students should submit California Dream Act
Application (or Dream App) instead of the FAFSA to determine
their eligibility for state-funded financial aid
 California Student Aid Commission developed Dream App that is
available online at www.csac.ca.gov
 Students with SSN will be directed to file a FAFSA, because they may
apply for federal, state and other financial aid.
 Students are not required, but should be strongly encouraged to file
the Dream App, because state grants and financial aid are
available to help pay for their cost of education, if they meet income
eligibility criteria.
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Chancellor’s Office issued advisory regarding California Dream Act
on September 7, 2012.
Financial aid information and applications for students and families
is available in English and Spanish at www.csac.ca.gov and
www.icanaffordcollege.com websites.
Students with questions about how the California Dream Act may
affect their immigration status are advised to consult with an
immigration attorney.
Board of Governors Fee Waivers:
 All students submit the same BOG fee waiver application form
 Campus admissions and records office must verify that students meet
AB 131 / AB 540 eligibility for BOG fee waiver
 If undocumented, students must file an affidavit with the college
certifying their intent to file an application to legalize their immigration
status when eligible, In the community colleges, the affidavit will be filed
with admissions and records office on campus.
 Dream Act / AB 540 students are eligible to apply for and, if they
meet the income criteria, receive the BOG fee waiver.
EOPS:
 Dream Act students must submit AB 540 affidavit to college
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admissions and records office
Students must apply for Board of Governors fee waiver and are
strongly encouraged to submit Dream App to CSAC
Students must meet EOPS income eligibility requirements
Students must meet EOPS educational disadvantage requirements
Student’s date of acceptance into EOPS must be no earlier than
January 1, 2013 and noted on EOPS application
EOPS services can commence no earlier than January 1, 2013
Students are eligible for grants, services and work/study offered by
EOPS, if they meet program requirements and EOPS
funding/resources are available.
CARE:
 Students must meet EOPS income eligibility and educational
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disadvantage requirements (see EOPS eligibility information)
Students must meet CARE eligibility requirements
Students must currently receive CalWORKs cash aid for
themselves and/or dependent children to be eligible for CARE
Student’s date of acceptance into CARE must be no earlier than
January 1, 2013 and noted on EOPS/CARE application
CARE services can commence no earlier than January 1, 2013
Students eligible for grants, services and work/study offered by
CARE, if they meet program requirements and CARE
funding/resources are available.