Transcript Slide 1
In Confidence: Putting In Place A Trade Secret Protection Program
Najmia Rahimi Innovation Division
Kingston, Jamaica 4 – 6 June 2012
What are trade secrets?
Do-it-yourself form of IP Idea:
By keeping valuable information
secret
, you can prevent competitors from learning about and using it and thereby enjoy a
competitive advantage
in the marketplace.
General principles:
Information that has
commercial value
. and that has been
kept confidential
will be considered a trade secret (TS).
Owner will be entitled to
court relief
against those who have stolen or divulged it in an illegal manner.
Question
What kind of information qualifies as a trade secret?
TRADE
Provides competitive advantage Potential to make money
SECRET
Kept confidential
Financial information Technical & scientific information
TRADE SECRET
Commercial information Negative information
Examples: Technical and scientific information Product information technical composition of a product (paint, medicine, beverage) technical data about product performance product design information Manufacture information manufacturing methods and processes (e.g. weaving technique) production costs, refinery processes, raw materials specialized machinery Know-how necessary to perform a particular operation
Examples: Technical and scientific information cont.
Computer technology hardware + software (esp. source code) whether < patent or copyright protection algorithms, formulas, data flow charts, specific procedures that are implemented in the software or website Software design documents Software development agreements Drawings, designs, motifs, patterns Laboratory notebooks Pending patent applications
Examples: Commercial information
Customer lists Customer profiles, buying preferences, requirements Business plans and strategies New product names Supplier arrangements Sales methods Personnel performance Info re: new business opportunities
Examples: Financial information
Financial projections Cost & pricing information Sales data, price lists Internal cost structure Salary and compensation plans
Examples: Negative information
Details of failed efforts to remedy problems in the manufacture of certain products Dead-ends in research (e.g. waterproof) Unsuccessful attempts to interest customers in purchasing a product
What’s a Trade Secret?
Let’s start with the Norden Case!
Past ten years the IT specialist A was working in a company A in high-tech designs application business. Starting this year, A was hired by the company Norden which produces T-Shirts and another apparel. During the first weeks of his work in Norden, A developed a new very efficient process of application 3D images on T shirts. The manager of Norden asked A how he made such invention which worked perfectly. The specialist A said that he had gotten certain knowledge from the previous company he used to work at. The manager of Norden was surprised and asked if such information was not secret. A said that he did not hear about anything ‘secret’ in the previous company…
What’s a Trade Secret?
Going back to the Norden Case… Past ten years the IT specialist A was working in a company A in high-tech designs application business. Starting this year, A was hired by the company Norden which produces T-Shirts and another apparel. During the first weeks of his work in Norden, A developed a new very efficient process of application 3D images on T shirts. The manager of Norden asked A how he made such invention which worked perfectly. The specialist A said that he had gotten
certain knowledge
from the previous company he used to work at. The manager of Norden was surprised and asked if
such information
was not secret. A said that he did not hear about anything ‘secret’ in the previous company…
One of the most famous examples: formula of Coca-Cola drink
Pros and Cons of Trade Secret Protection
Advantages
No registration, therefore, no registration costs Immediate effect No other substantive requirements to be met (e.g. of novelty or originality) No disclosure requirement No written description requirement Unlimited period of protection
Pros and Cons of Trade Secret Protection
Disadvantages
Difficult to maintain for a longer period Limited scope of protection, more difficult enforcement of rights No protection against legitimate discovery of the same information, invention, etc. by others (e.g. through ‘reverse engineering’) No possibility to stop others from developing the same invention by legitimate means (protection against improper acquisition, use or disclosure of confidential information only)
How to build up a trade secret
management program
in a company? Going back to the Norden Case… What should have been done by the company A (where the IT specialist A was previously working) in order he, later hired by Norden, did not take ‘secret’ information from the company A?
What steps should the company A have taken?
Trade secret management program in a company: Steps
1 Step
- To create a system of identifying trade secrets
2 Step
– To develop a company’s security policy, including trade secret policy
3 Step
– To educate all employees on issues which are related to information, including trade secrets, security
4 Step
– To establish a system of rules in situations when a new employee is hired or company’s employee is leaving
5 Step
– To include certain restrictions in contracts
Trade secret management program in a company: Steps
6 Step
- To restrict access to paper records
7 Step
– To mark documents
8 Step
– To arrange a company’s premises and used devices, etc. in order to keep confidentiality
9 Step
– To maintain computer secrecy
10 Step
– To take care of trade secrets which are shared with external partners
How trade secrets get stolen?
Further in the Norden Case… The employee A explained to the manager of Norden that he had found a description of an improved chemical composition of the glue and specific printing material in a waste-paper basket in the company A. He said he had compared that information with the information he could find in the confidential documents’ folder saved on the company’s A servers. The manager of Norden was very much surprised how the employee A could have had an access to such documents, as it usually requires a password. A explained that he took that password from his colleague who had actually ‘hacked’ it.
Misappropriation of trade secrets
1. Unfair acquisition of trade secret
That is, theft, fraud, coercion, industrial espionage or other unlawful or dishonest acts.
Misappropriation of trade secrets
2. Acquisition of a trade secret with knowledge
about its prior illegal acquisition, or without such knowledge, but
being grossly negligent in falling to know
such previous illegal act, and, in any case, using or disclosing trade secret acquired in such a way.
Misappropriation of trade secrets
3.
After a trade secret was acquired
innocently
, using or disclosing it after learning about its prior illegal acquisition by another person.
Misappropriation of trade secrets
4.
Using or disclosing a trade secret
in breach of contractual obligations
to maintain the trade secret.
4.1. Acquisition of a trade secret that was disclosed while breaching contractual obligations (knowing or with gross negligence about this fact), and using or disclosing such trade secret.
4.2. After a trade secret was acquired by innocently breaching contractual obligations, using or disclosing it after learning about the breach of contractual obligations or being grossly negligent in falling to learn about such illegal act.
How trade secrets get stolen: What would be your comments on the Norden Case?
The employee A explained to the manager of Norden that
he had found
a description of an improved chemical composition of glue and materials for printing on textile in a waste-paper basket in the company A. He said
he had compared
that information with the information he could find in the internal documents folder saved on the company’s A servers. The manager of Norden was very much surprised how the employee A could have had an easy access to such documents, as it usually requires a password. A explained that
he took that password from his colleague
actually ‘
hacked
’ it. who had
Protection of trade secrets
Most countries do not have specific laws on trade secrets.
Protection of trade secrets is established in: Civil Laws In Unfair Competition Laws (for instance, in Germany) In Contract Law (in many countries) In Criminal Law (for instance, in the EU countries, USA, Russia)
How to establish violation of trade secrets?
1 - To clarify if information was secret 2 – To establish if reasonable steps were taken to maintain this information secret 3 - To show that infringement was made or competitive advantage was gained by misappropriating a trade secret by a person/company 4 – To establish that there was a misuse of a trade secret in violation of honest business practices
Remedies Against Violations of Trade Secrets Court order to stop illegal acts (injunction) Monetary compensation (damages, lost of profits, unjust enrichment, etc.) Seizure order (to check defendant’s premises, to take evidence, etc.) Precautionary confiscation/seizure of articles that contain trade secrets or products resulting from their use/misuse Destruction of infringing articles In some countries, imposition of punitive damages
Audit of Trade Secrets
Coming back to the Norden Case… The general manager of Norden is planning an audit of information possessed by his company, including also all confidential information. The manager arranged a meeting with his human resources and other departments in order to discuss the main aspects of such audit, but first he wants to know the main steps of an audit procedure.
What would be those main steps?
Audit of Trade Secrets: Steps
Identification of most important trade secrets
Consultations with R&D division Sales, marketing and human resources Information management Contacts with customers, etc.
Verification of a company’s ownership over those trade secrets
Checking all documents, contracts, assignments, licenses, etc.
Audit of Trade Secrets: Steps
Verification that confidentiality procedures are duly followed
Contacting human resources, security departments which maintain trade secrets
Verification that employees and all third persons do not disclose trade secrets
Contacting human resources department in order to establish if contracts include confidentiality clauses To clarify what confidentiality means are taken so far, as far as external persons are concerned
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