Transcript DOP Template 08222 - Professional development

Proposing a Course/Activity on MLP
A Step-by-Step Guide
Logging In
• You must log into your employee portal before accessing
MyLearningPlan.
My Requests Dashboard
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Save to Draft: if you started to complete a form and saved it as a draft.
Wait List: If you had enrolled and were on a wait list, the activity would be here.
Pending Prior Approval: You have requested an activity and its awaiting the Data
Center’s approval.
Approved and/or in Progress: You are able to attend after ALL PRIOR APROVERS
approve you can go to a course/activity – click on the blue link to check this status
frequently.
Instructor has Confirmed Attendance: If you attended an activity and the Instructor
confirmed your attendance.
Awaiting Final Credit: You have attended, completed Part 1 – Knowledge, Part 2 –
Application, and Part 3 – Impact of the Evaluation and returned to the activity to Mark
Complete. Once a course/activity, follow-up, and evaluation have been completed,
instructors must confirm attendance and submit sign-in
rosters to the PD Data Center for review. Processing time
varies depending on individual course requirements.
Denied: If an activity was denied
Recently Completed: This is where completed activities
reside.
MyLearningPlan
LearningPlan Tab
Instructor Tab
User Profile Update
Closing Activity
My Portfolio
Managing Activity
Rosters
My Proposals
Flow Chart-Session Proposal
PD Liaison: Login
PD Liaison:
Select Proposal
Form
PD Liaison: Fill in
activity
information
PD Liaison: YOU!
DC: Data Center
DC: Post activity
to District
Catalogue
DC: Review
activity.
PD Liaison:
Submit activity
proposal
Office of Professional Development and Evaluation (OPD&E): Monitors all districtsponsored and school-based professional development to ensure compliance with state
and national standards for high-quality professional development.
How to propose a PD Activity
1. Login to
www.mylearningplan.com
2. Click on the
Learning Plan tab
3. Select an
Activity Proposal
Username: Email
Password: employee #
Annotations
Annotations are the little “information bubbles”
that you will see in an activity when listed in a
catalog
Notice the yellow + sign, click on this and a new
dialog box opens
Green: Leadership
Blue: Non-Instructional
Yellow: Instructional
Purple: Technical
Name is what you want in the
bubble - space is limited
Position: what position, if you have
multiple bubbles
Color: Choose one per annotation
If you make a mistake, hover over the bubble
to edit or delete
Component Templates
Choose one of these
options
Contact Information, Proposer &
Facilitator
Region or Department
Information needs
to be manually
entered
Anything red is
required
Search by name or
employee number
Proposer and
Facilitator can register
for course
Click on Select User
and a new dialog box
opens
M-DCPS Master Inservice Plan
Components
School Based Components – click to access MIP
Technology
Curriculum Content
Instructional Support Strategies
School Improvement Initiatives
Action Research
Book Study
PLC
Lesson Study
2-003-395
2-408-368
2-409-410
2-512-355
7-506-028
7-507-308
7-507-309
7-507-320
Activity Information
DO NOT FILL
IN OR
CHANGE
ANYTHING
THAT STATES
DATA
CENTER USE
ONLY
Prepopulated
DO NOT CHANGE
Must be
specific to
course/activity
Can only
choose one
catalog per
activity
Provide a brief description of
the course. NOTE: Spell
check link to the right.
DOE Collection and
Reporting Requirements
Choose one
option for
each
selection
Target Audience and Focus
May choose more than one
Target Audience
&
more than one
Focus Area
Follow-Up Hours
New dialog box opens
Download & save for
future use
Dates, Times & Location
24 hour cycle
If session starts
& ends on
same day,
specify time.
Dropdown
menu
Linked to
MapQuest
Participants
need a
minimum of
14 days to
complete
evaluation
•If you select more than one meeting, the page will refresh and list Meeting Date 1-X
number of dates.
•Only select more than one meeting if you want the same attendees to attend several
sessions of the same activity.
• Be specific about the location (ex. Do not use acronyms such as HGHS for Hialeah
Gardens High School)
Catalog Viewing Options
Start Showing should
be date course/activity
is proposed
Stop Showing should be date before course/activity starts
Will stop showing @ midnight
Participants must register before midnight
**If more time is needed to manage the roster, the Stop Showing Date can be set
for several days before the course begins.
If you want it to start right away and end directly AFTER the activity, leave it blank
Provider Information and
Registration Settings
Select “Miami-Dade Public Schools” unless
there is an outside provider.
0 will place all participants in Wait List
As participants are cancelled or
approved, new spots become available
To prevent participants from
registering again, registration needs to
be Denied
If a course is full and a participant decides to drop the course, the
first person on the waitlist will be automatically added to the course.
Evaluation
Application
Should be completed 7 days
after activity ends
Knowledge
Impact
Available automatically on
the day the activity ends
Should be completed 14
days after activity ends
Evaluation
Activity specific evaluations will be required in addition to any form specific evaluation
Credit will not be awarded unless evaluation has been completed!
Activity Specific Evaluation
Team Room enables participants to participate
in a threaded online discussion and share files
•Team Room must be
managed
•Every time a document is
uploaded to team room, an
automatic email is sent to
participants
•Documents always remain
available
Instructors
Search by name or
employee number
Outside instructors do not show in catalog
Goals and Objectives
Page 1
Must identify the
Protocol Standards
this activity
supports for
activity to be
approved
Goals and Objectives
Page 2
Must
identify
the New FL
Standards
and/or
Sunshine
State
Standards
this
activity
supports
for activity
to be
approved.
Standards/Focus Areas
Addressed by Component
Pre-populated from
component
DO NOT CHANGE
Planning
Bibliography or reference list
supporting activity
Prepopulated
Copy & paste from component
**Number of learner outcomes should be reflective of the total master plan
points participants will earn as a result of completing this course/activity.
Example: A component that is worth 120 MPPs could have 30 learning outcomes.
A course/activity created under the same component, that is only worth 8 MPPs,
could only have 8-10 learning outcomes.
Click on Master
Inservice Plan to access
document
Master Inservice Plan
can also be accessed @
prodev.dadeschools.net
Learning
Copy & paste from component
**Number of learning procedures should be reflective of
the total master plan points participants will earn as a
result of completing this course/activity.
Example: A component that is worth 120 MPPs could
have 30 learning procedures. A course/activity created
under the same component, that is only worth 8 MPPs,
could only have 8-10 learning procedures.
Implementing
Prepopulated
Evaluating
Copy & paste ALL information from component
Provides clarification of expectations – Samples will be
provided @ PLST training
Prepopulated
Grade(s), Group(s), and Building
Restrictions
If Building and Department are left blank,
anyone can register.
If one or more are checked off, only those
checked off can see the link to the activity in the
District Catalog
Submit Proposal for Review by
Data Center
Proposal can be submitted as a draft
Draft will live in the top of the LearningPlan tab under
Click on Manage to "edit/submit form"
BE CAUTIOUS WHEN ADDING A NEW ACTIVITY, VIEW IT CAREFULLY FOR ACCURACY
If you enter an activity and staff begin to register, any edits you make will not appear
to the staff that registered before the edit was made.
If activity is edited and participants need to be alerted, an email must be manually
sent out from the activity in the Activity Functions section in the “edit activity
Managing the Course/Activity
Dashboard
Team Room Activated
Required Evaluation
This is your activity dashboard. All functions for managing the activity would be
completed here.
MLP Activity Roster
Download Roster
MLP Activity Roster
Save as Excel
How to attach documentation using
My File Library
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Return to MyLearningPlan home page by clicking on the Learning Plan tab.
Click on My File Library under the My Info dropdown.
Click on Add File to upload required documentation.
When marking activities complete, the uploaded files will show in a list for you to select.
Participant – I have attended the
course/activity, now what?
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Complete follow-up assignment (the evaluation may be the only required follow-up – if
follow-up equals 1 hour).
Complete Evaluation
– Part 1: Knowledge
– Part 2: Application
– Part 3: Impact
Click on the activity that you have completed and want to confirm.
After the course/activity has ended, Mark Complete tab becomes available.
Instructor confirms attendance after follow-up and evaluations have been completed.
Data Center awards Master Plan Points.
Closing Course/Activity
Confirm attendance after
follow up and evaluation
have been submitted
Closing Course/Activity
1. Select participants
2. Set status after evaluation has
been confirmed by participant
• Attendance Confirmed
• Denied
• No Show
3. Save
Hours and Credit
cannot be
adjusted
For questions, please contact your
Professional Development & Evaluation
Support Liaison