Transcript FTE DATA SURVEY - Georgia Department of Education

FY2012
FALL COLLECTIONS UPDATE
Presented by Carl Garber
AGENDA
PRE-ID
STUDENT COURSE PROFILE
FREE-REDUCED MEALS
FTE DATA SURVEY
CLASS SIZE
FTE
 QUESTIONS
PRE-ID LABELS
PRE-ID LABELS
WHAT
The Pre-ID Data Collection was created to provide
schools with pre-coded labels to affix to the test answer
documents.
WHY
1. To reduce demographic errors from bubble sheets
2. To increase the percentage of test records
automatically matched to Student Record Data
3. To reduce manual matching to Student Record Data
WHEN



Cycle 1 – Mid August (GHSWT, EOCT)
Cycle 2 – November (5th Grade Writing, 8th Grade
Writing, GHSGT)
Cycle 3 – January (CRCT, EOCT, RE)
STUDENT COURSE PROFILE
STUDENT COURSE PROFILE
WHAT
WHY
WHEN
Course scheduling data that links student with teacher
and course information.
Student Course Profile (SCP) data feeds the State
Longitudinal Data System (SLDS).


Opens in August
Year-round collection / On-Going
STUDENT COURSE PROFILE
NEW SCP DATA ELEMENTS FOR FY2012:
• START PERIOD: The start period for the course in the
student’s schedule.
• ADDITIONAL TEACHER ID: The SSN of an individual
assigned to assist this student in this course or assigned
some administrative responsibility for this student.
• LOCAL COURSE NAME: The local course name used to
identify the course on the teacher roster and grade book.
FREE-REDUCED MEALS
FREE-REDUCED MEAL ELIGIBILITY
WHAT
WHY
The Free and Reduced Meal data collection is an
annual reporting process that collects information on
the percentage of students eligible for free and/or
reduced meals at a school. No student level data is
submitted.
The data is used for many reporting purposes,
including (but not limited to): The National Direct
Teacher Loan Cancellation Program; the Telecommunications
Act Discount Rate; Standardized Test Score Comparison
Groups; Competitive Grant Awards.
WHEN
 Begin Date:
 End Date:
Tuesday, November 8, 2011
Tuesday, November 22, 2011
FTE DATA SURVEY
FTE DATA SURVEY
WHAT
WHY
WHEN
The FTE Data Survey collects general data used to
support other data collections.
The FTE Data Survey must be completed by the district
prior to beginning FTE cycle 1 of the current school
year. Failure to complete the FTE Data Survey will
prevent the district from starting FTE Cycle 1.
The survey application is only available prior to FTE
Cycle 1 and appears on the FTE main menu.
FTE DATA SURVEY
INFORMATION COLLECTED IN THE FTE DATA SURVEY INCLUDES:
 Requests for alternate FTE dates
 PRIOR TEN DAYS date
 Vendor Information for SIS, Fund Accounting, and Special
Education
 District Grading Scale
 Maximum Class Size for High School Core Courses
 Primary Contacts: FTE Coordinator, Student Record
Coordinator, CPI Coordinator, and GTID Coordinator
FTE DATA SURVEY
WHAT’S NEW FOR THE FY2012 FTE DATA SURVEY:
 August date is valid for PRIOR TEN DAYS
 Phone extension field has been added
FTE DATA SURVEY TIMELINES
Annual Cycle – September
 Begin Date: September 1, 2011
 Deadline for Signoff: September 23, 2011
Note:
Verification by the superintendent (or his/her designee)
that the information transmitted is complete and accurate
is required no later than the date specified above.
 THE DISTRICT MUST COMPLETE THE FTE DATA
SURVEY IN ORDER TO BEGIN SUBMITTING DATA
FOR FTE CYCLE 1.
CLASS SIZE
CLASS SIZE
WHAT
Reporting of class size totals for core courses with
teacher identification. Core Courses: Language Arts,
Mathematics, Social Sciences, Science, Foreign
Language, and ESOL.
WHY
State Law - class sizes shall not exceed the maximum,
except under specific circumstances. Reporting Class
Size is required from all schools that report FTE. See
State Board Rule 160-5-1-.08.
WHEN
The Class Size collection runs concurrently with both
FTE collections.
 Official count date: October 4, 2011
 Initial Transmission Deadline: October 12, 2011
 Class Size signoff: October 27, 2011
CLASS SIZE
State Board of Education 2011-2012 Class Size
Maximums Exemption - Adoption of Resolution
Therefore, be it resolved that effective for the 2011-2012 school
year only, the State Board of Education is granting an exemption
from all statutory and regulatory class size maximums for any
local education agency whose local board submits a resolution
to the Georgia Department of Education establishing class sizes
beyond the maximum limits set forth in the State Board of
Education rule 160-5-1-.08 Class Size.
FULL TIME EQUIVALENT (FTE)
FULL TIME EQUIVALENT (FTE)
WHAT
Data collected for state funding that is based on
student enrollment and education services provided by
local school systems to students. FTE is a “snapshot” of
services regularly scheduled to be provided on a
specific date.
WHY
O.C.G.A. 20-2-160 - The initial enrollment count shall
be made after October 1 but prior to November 17 and
the final enrollment count after March 1 but prior to
May 1. The report shall indicate the student´s specific
assigned program for each one-sixth segment of the
school day on the designated reporting date.
FULL TIME EQUIVALENT (FTE)
FY2012 FTE Dates:
Cycle 1: Active and Withdrawn Students, Special Education
Child Count
 Official count date: October 4, 2011
 Initial Transmission Deadline: October 12, 2011
 Duplicate resolution: October 20, 2011
 FTE signoff: October 27, 2011
FTE Cycle 1 Data is used for the following:
 QBE Funding
 Enrollment Counts
 Federal Child Count
 Updates to Withdrawn Students, including 2011
Graduates
FULL TIME EQUIVALENT (FTE)
REPORT THE FOLLOWING STUDENTS IN FTE CYCLE 1:
• All students enrolled in any public school in Georgia on the
day of the FTE count.
• Students parentally placed in parochial, home, or private
schools that are eligible for proportionate share and ARE
receiving special education services through a service plan.
• Students parentally placed in parochial, home, or private
schools that are eligible for proportionate share and ARE
NOT receiving special education services.
• Students receiving hospital/homebound services for the
minimum three hours per week during any part of the ten
school days preceding the day of the count.
FULL TIME EQUIVALENT (FTE)
REPORT THE FOLLOWING STUDENTS IN FTE CYCLE 1 (Continued):
• Students served by the following state agencies that are
reported by the agency and not by the public school
system: Department of Juvenile Justice, Department of Corrections,
Department of Human Resources, Department of Labor.
• Students enrolled in schools on military facilities and
receive services from the public school.
• Students served in the three State-operated schools
(Atlanta Area School for the Deaf, Georgia School for the Deaf, and
Georgia Academy for the Blind).
• Students in Department of Human Resources (DHR)
residential facilities. These students are reported by DHR.
The school system will report only students who are served
by the school system’s special education teachers.
FULL TIME EQUIVALENT (FTE)
REPORT THE FOLLOWING STUDENTS IN FTE CYCLE 1:
• Students who are assigned by the local school system, by
IEP determination, to private placement - either in or out of
state.
• Students who have completed high school since the
previous October FTE count day.
• Students who withdrew from school and did not
re-enroll in the same school system since the previous
October FTE count day.
• All preschool children (GRADE LEVEL = “PK”) who:
 Enrolled in a school administered by the school system under
the auspices of the Georgia Department of Education.
 Have a disability (ages 3-5) and are served by the school
system in any school and in any PRIMARY AREA - including
Significant Developmental Delay (SDD).
FULL TIME EQUIVALENT (FTE)
FY2012 REMINDERS AND UPDATES:
• All students reported active in Student Record must be
reported in FTE 2012-1.
• All students reported as withdrawn in Student Record with
a withdrawal date on or after October 6, 2010 must be
reported in FTE 2012-1.
• If a STUDENT ID has changed since the most recent Student
Record, enter the old STUDENT ID in the PREVIOUS
STUDENT ID field.
• The SSN and student name reported in FTE must match the
SSN and student name in the GTID application.
WHAT’S NEW FOR FY2012 FTE
SPECIAL ED ENVIRONMENT
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The SPECIAL ED ENVIRONMENT codes for students age 5 and less have all been
updated for FY2012 (E611). New valid codes are now as follows:
'A' - Children who attend a Regular Early Childhood Program at least 10 hours per
week and receive the majority of their special education and related services in the
Regular Early Childhood Program;
'B' - Children who attend a Regular Early Childhood Program at least 10 hours per
week and receive the majority of special education and related services in some
other location;
'C' - Children who attend a Regular Early Childhood Program less than 10 hours per
week and receive the majority of their special education and related services in the
Regular Early Childhood Program (formerly 3A)
‘D’ - Children who attend a Regular Early Childhood Program less than 10 hours per
week and receive the majority of special education and related services in some
other location (formerly 3B)
'E‘ - Special Education Classroom;
'F‘ - Separate School;
'G‘ - Residential Facility;
‘H’ – Home;
‘I’ - Service Provider Location;
‘J’ - Parentally Placed in Private School
WHAT’S NEW FOR FY2012 FTE???
WITHDRAWAL REASON
• The WITHDRAWAL REASON ‘X’ has been split-up into three
separate codes so that both districts and the DOE can better
track withdrawal reasons. All other existing codes remain
valid.
• The new valid WITHDRAWAL REASON codes are:
‘J’ - Transferred out of country
‘K’ - Transferred to private school
‘X’ - Transferred out of state
WHAT’S NEW FOR FY2012 FTE???
DIPLOMA TYPE
• New DIPLOMA TYPE added. All existing values remain valid.
The new DIPLOMA TYPE code is
‘G’ – General Diploma
ENGLISH LEARNER (EL)
• ENGLISH LEARNER (EL) replaces the former terminology of
English Language Learner. The new valid value ‘F’ – Former
EL Student, no longer monitored, has been added.
All existing EL values remain valid.
WHAT’S NEW FOR FY2012 FTE???
EVENT CODE
• The special education EVENT CODE data element has been
added to FTE Cycle 1. The EVENT CODE data element in FTE
Cycle 1 will be used to identify students who have exited
special education within the last fiscal year and before the
current fiscal year FTE Cycle-1 count date.
• EVENT CODE valid values include:
‘09’ (Special Education Exit);
‘10’ (Parent Revoked Consent); or
BLANK
WHAT’S NEW FOR FY2012 FTE???
EVENT DATE
• The special education EVENT DATE data element has been
added to FTE Cycle 1. The EVENT DATE data element in FTE
Cycle 1 will be used to identify the date students have
exited Special Education. The EVENT DATE must be within
the last fiscal year OR in the current fiscal year and prior to
the current FTE count date.
WHAT’S NEW FOR FY2012 FTE???
NEW EDITS TO AVOID
E0702: STUDENT STATUS = ‘R’, GRADE LEVEL must be the same GRADE LEVEL as
reported in the last Student Record collection.
E5381: ALL IEP = ‘S’, PROGRAM CODES must = ‘O’.
E157: PROGRAM CODE = ‘M’, FISCAL AGENT is required.
E796: Special Education exit EVENT CODE reported for student, REPORT TYPE
must = ‘R’.
E529: INCLUSION CODE = ‘6’, PROGRAM CODE must = ‘K’.
E1070: REPORT TYPE = ‘R’ and no Special Education exit EVENT CODE reported
for the student. PRIMARY AREA must be BLANK.
WHAT’S NEW FOR FY2012 FTE???
NEW EDITS TO AVOID
E1086: REPORT TYPE = ‘R’, ALL IEP must be BLANK.
E1081: Student reported with PRIMARY AREA and no exit EVENT CODE, All IEP
must = 'Y', 'N', or 'S'.
E5788: EVENT DATE must be within the last fiscal year OR in the current fiscal
year and prior to the current FTE count date.
E5799: EVENT CODE = BLANK, EVENT DATE must = BLANK.
E5382: PROGRAM CODE = ‘M’, DUAL ENROLLMENT TYPE is required.
E5383: DUAL ENROLLMENT TYPE must be BLANK when PROGRAM CODE is not
‘M’.
QUESTIONS
THANK YOU!
Carl Garber