Transcript Slide 1

Child and Adult Care
Food Program At-Risk
Afterschool Meals
2013 Summer Institute
August 14, 2013
Amy Socolow RD
CACFP At-Risk Afterschool
Meals
 The at-risk afterschool meals component of the Child
and Adult Care Food Program (CACFP) offers Federal
funding to afterschool programs that serve a meal
and/or snack to children in low-income areas.
 Reimbursement for at-risk afterschool snacks has been
available since the 1990s. However, reimbursement
for at-risk afterschool meals was available only in a
few States. The Healthy, Hunger-Free Kids Act of 2010
(P.L. 111-296) expanded the availability for at-risk
2
afterschool meals to all States.
Massachusetts Department of Elementary and Secondary Education
Program Administration
 The U.S. Department of Agriculture’s (USDA)
Food and Nutrition Service (FNS) administers
CACFP at the national level. Within each State, the
Program is administered by the State Department
of Education or another agency designated by the
State. In Massachusetts it is the Department of
Elementary and Secondary Education (ESE).
3
Massachusetts Department of Elementary and Secondary Education
Program Administration
 In Massachusetts – CACFP is another USDA Child
Nutrition program administered by ESE
 CACFP agreement numbers are similar to NSLP
agreement numbers –
XX-XXX-CF-XXX
 Same user names and passwords are used in the
ESE Security Portal. SFA Directory Administrator
must add a new “role” to ensure access to the
CACFP program
Massachusetts Department of Elementary and Secondary Education
4
Program Sponsors
 Locally, public or private non-profit organizations
that want to “sponsor” the Program apply and are
approved by the State agency to operate the
Program. These sponsoring organizations
(sponsors) sign an agreement with their State
agency and are responsible for overseeing the
program at the sites that they sponsor.
5
Massachusetts Department of Elementary and Secondary Education
Program Sponsors
 Sponsors receive Federal reimbursement through
the State agency to cover the administrative and
operating costs of preparing and serving meals to
eligible children at their program sites.
 This program is considered a non-pricing
program. There is no charge to children for meals
or snacks served.
6
Massachusetts Department of Elementary and Secondary Education
Reimbursement Rates
 All meals and snacks are reimbursed at the “free
rate” without any additional income information
or documentation.
 CACFP reimbursement rates set yearly by USDA.
7
Massachusetts Department of Elementary and Secondary Education
Reimbursement Rates
(effective 7/1/13 – 6/30/14)
Breakfast
$1.58
Lunch or Supper
$2.93
Snack
.80
USDA Foods Reimbursement /Cash-In-Lieu
rate = .2325 for each lunch or supper served
Massachusetts Department of Elementary and Secondary Education
8
Eligibility Requirements
 An After School Program must…..
Be organized primarily to provide care for children
after school or on the weekends, holidays, or
school vacations during the regular school year.
Serve children who are 18 or under at beginning
of school year, or who turn 19 during the school
year.
Massachusetts Department of Elementary and Secondary Education
9
Eligibility Requirements
 Provide organized regularly scheduled activities
(i.e., in a structured and supervised environment);
 Include education or enrichment activities; and
 Be located in an eligible area [7 CFR §226.2; 7
CFR §226.17a(b)].
10
Massachusetts Department of Elementary and Secondary Education
Program Activities
 Programs must provide educational or enrichment
activities in an organized, structured, and supervised
environment. Examples include, but are not limited
to, arts and crafts, homework assistance, life skills,
remedial education, organized fitness activities, etc.
11
Massachusetts Department of Elementary and Secondary Education
Program Activities
 Athletic Programs….
Must include supervised athletic activity that is
open to all
Membership only limited for reasons of space,
security or licensing requirements
For example-afterschool police athletic league
program using sports to provide constructive
activities.
Massachusetts Department of Elementary and Secondary Education
12
Program Activities
 Students who are part of school sports teams and
clubs can receive afterschool snacks or meals as
part of a broad, overarching educational or
enrichment program, but the program cannot be
limited to a sports team.
 See Fact Sheet: Athletic Programs and Afterschool
Meal Service.
13
Massachusetts Department of Elementary and Secondary Education
Program Activities
 Special Needs Programs….
Can be programs for children with learning
disabilities or children who are academically
gifted.
Other targeted programs may also be eligible.
14
Massachusetts Department of Elementary and Secondary Education
Program Schedules
 Can operate during the school year onlyAt-risk afterschool programs that wish to continue
operation over the summer months may be
eligible to receive reimbursement for meals and
snacks through the Summer Food Service
Program (SFSP).
 Both organizations and communities benefit by
year-round by participating in both At-risk
Afterschool Meals and SFSP.
15
Massachusetts Department of Elementary and Secondary Education
Program Schedules
 Meals and snacks may be reimbursed if served on
weekends or holidays, including vacation periods
(for example-spring break)
 Meals and snacks served through CACFP on
weekends or holidays during the school year may
be served at any time of day.
16
Massachusetts Department of Elementary and Secondary Education
Special Situations
 Expanded Learning Time Programs-may be
eligible for at-risk afterschool meal
reimbursement. School day must be at least one
hour longer than usual.
 Residential programs-may be eligible for at-risk
afterschool meal reimbursement if it has nonresidential care programs and these programs
offer afterschool programs for non-residential
children.
Massachusetts Department of Elementary and Secondary Education
17
Area Eligibility
 Program located in eligible area – attendance area
of a public school (elementary, middle, or high
school) where at least 50 percent of the students
are eligible for free or reduced price meals under
the NSLP.
 ESE publishes list in the online document library
of public schools in Massachusetts where 50
percent of students enrolled qualify for free or
reduced price meals.
Massachusetts Department of Elementary and Secondary Education
18
Area Eligibility
 October NSLP data must be used to make area
eligibility determinations.
 Area eligibility determinations made under
CACFP valid for 5 years.
19
Massachusetts Department of Elementary and Secondary Education
Eligible SFAs w/o CACFP At-Risk
Afterschool Meal Programs
Athol-Royalston
Lynn
Salem
Cambridge
Malden
Somerville
Chicopee
Methuen
Southbridge
Clinton
Narragansett
Taunton
Dedham
New Bedford
Waltham
Dennis-Yarmouth
North Adams
Ware
Everett
Orange
Wareham
Fall River
Palmer
Webster
Framingham
Peabody
West Springfield
Gardner
Pittsfield
Westfield
Gill-Montague
Plymouth
Worcester
Gloucester
Quincy
Woburn
Greenfield
Ralph Maher
Leominster
Randolph
Massachusetts Department of Elementary and Secondary Education
20
Area Eligibility
 If site location is not area eligible, may qualify to
participate in CACFP as an Outside School Hours
Care Center (OSHCC).
 OSHCC- also provides organized nonresidential
child care services to children during hours
outside of school.
21
Massachusetts Department of Elementary and Secondary Education
SFA participation in CACFP
At Risk Meals
 Modified application process for initial application
and yearly renewal.
 Requirements have been waived for submission of
separate CACFP management plan and budget.
 Streamlined requirements for schools
participating in CACFP to be more consistent with
those of the NSLP.
Massachusetts Department of Elementary and Secondary Education
22
SFA participation in CACFP
At Risk Meals
 Training - separate CACFP training not required
for food service staff. CACFP at-risk meals training
for SFA administrative staff to be included with
NSLP training.
 Monitoring - SFAs must monitor at-risk meals
sites, but can follow NSLP monitoring guidelines
instead of CACFP.
23
Massachusetts Department of Elementary and Secondary Education
Meal Patterns and Food
Service
 While school is in session-service of a meal or
snack must occur during the operation of the
afterschool care program.
 No time limit between end of school and
beginning of meal service.
 No time restriction between meal services.
Massachusetts Department of Elementary and Secondary Education
24
Meal Patterns and Food
Service
 Maximum of one snack and one meal per child per
day.
 While school is in session, snack and supper may
be claimed. Breakfast or lunch may be served in
lieu of supper on weekends, holidays, or during
school vacations during the regular school year.
25
Massachusetts Department of Elementary and Secondary Education
Meal Patterns and Food
Service
 SFAs may choose to use the NSLP and SBP meal
pattern or the CACFP meal pattern.
 Lunches served do not qualify for six cent
reimbursement.
 Offer-versus-serve (OVS) is available to schools or
facilities sponsored by or receiving meals from
schools, but not for snack service.
Massachusetts Department of Elementary and Secondary Education
26
Recordkeeping requirements
 Daily attendance rosters or sign-in sheets
 Number of snacks and/or meals prepared or
delivered for each meal service
 Number of at-risk afterschool snacks and/or
meals served to participating children for each
meal service
 Dated menus for each at-risk afterschool snack
and meal service
27
Massachusetts Department of Elementary and Secondary Education
ESE Contact Information
 SPECIAL NUTRITION PROGRAMS
Child and Adult Care Food Program (CACFP)
and Summer Food Service Program (SFSP)
Kevin Matthews …………………… 781-338-3941
Robin Haunton ……………………..781-338-3760
Amy Socolow…………………………781-338-6488
Jane Stoleroff....…………………….781-338-6317
28
Massachusetts Department of Elementary and Secondary Education
Resources
 Food and Nutrition Service (FNS)
The Food and Nutrition Service administers the
Child and Adult Care Food Program on the
Federal level. www.fns.usda.gov
 CACFP Required Meal Patterns
http://www.fns.usda.gov/cnd/care/programbasic
s/meals/meal_patterns.htm
29
Massachusetts Department of Elementary and Secondary Education
Additional Resources
 The Healthy Meals Resource System
The Healthy Meals Resource System is an online
information center for USDA Child Nutrition
Programs (CNP) and has been delivering
resources to CNP staff since 1995.
http://healthymeals.nal.usda.gov.
 USDA At-Risk Afterschool Meals CACFP
Handbook
http://www.fns.usda.gov/cnd/care/Publications/
pdf/Handbook.pdf
Massachusetts Department of Elementary and Secondary Education
30
Additional Resources
 National Food Service Management Institute
(NFSMI)
www.nfsmi.org
Offers in-person training, free online courses, and
webinars designed to support the professional
development of child nutrition program
professionals.
31
Massachusetts Department of Elementary and Secondary Education