Transcript Slide 1

WSUEmployment
Understanding the
Rules, Processes and
Guidelines of Working
at WSU
Presented by
Human Resource
Services
March 2012
Overview
• Governing Federal and State Laws, Rules
and Regulations
• University Policies and Procedures and
Guidelines
• Day to Day impacts
• How these elements work together
Administration and Decision Making
Federal and State Laws and Regulations
State Rules / Collective Bargaining
Agreements
Policies & Procedures
Personnel Manuals
Past / Common
Practice
Federal Regulatory Agencies
Department of Labor (DOL)
Health Plans & Benefits Equal Employment
Opportunity
Labor Relations
Wages
Leave Benefits
Work Hours
Workers‘ Compensation
Retirement Plans,
Workplace Safety &
Benefits & Savings
Health
Unemployment Insurance Youth & Labor
Washington State Laws and Rules
The Revised Code of Washington (RCW) is the
compilation of all permanent laws now in force.
Washington Administrative Code (WAC)
Regulations of executive branch agencies are
issued by authority of statutes.
Title 357 Office of the State Human Resources
Director
Washington State Laws and Rules
WAC 357 Office of State HR Director
357-13
357-16
357-19
357-26
357-28
357-31
357-40
357-46
Classification.
Recruitment, assessment, and certification.
Appointment and reemployment.
Reasonable accommodation.
Compensation.
Holidays and leave.
Discipline.
Layoff and separation.
WSU Policies and Procedures
Office of Procedures, Records, and Forms
• Executive Policies
• Business Policies and Procedures
• Safety Policies and Procedures
WSU Policies and Procedures
Executive Policies
EP 4 - Electronic Communication Policy: Policy
on Electronic Publishing and Appropriate Use of
Information Technology Resources
EP 12 Equal Employment Opportunity and
Affirmative Action Policy
EP15 -Policy Prohibiting Discrimination and
Sexual Harassment
WSU Policies and Procedures
Business Policies and Procedures
Property
Finance
Safety and Security
Payroll
Position Control
Personnel
Records
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50
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WSU Policies and Manuals
Faculty Manual
The Faculty Manual contains the policies and
procedures governing faculty rights, privileges, and
responsibilities passed by the Faculty Senate and
approved by the President and the Board of Regents.
Administrative Professional Handbook
Contains a compilation of current policies relating to AP
employment, these policies evolve over time as the
institution and its internal and external environment
change.
Collective Bargaining Agreements
Contracts
• Washington Federation of State Employees
• Washington State University Police Guild
• Teamsters Local 690
• Public School Employees
University Guidelines
•Alcohol and Drug Abuse Information
•Ethics
•Tuition Fee Waiver
•Workplace Climate and Concerns
Day to Day Impacts
•Classification
•Fair Labor Standards Act (FLSA)
•Industrial Welfare Act (Breaks/Lunch
Periods)
•Performance and Evaluations
•Leave and Return to Work
•Various WSU and department guidelines
Classification
Civil Service (CS) and Bargaining Unit(BU):
Classified in accordance with the state classification
specification (WAC 357-13)
Administrative Professional: Classified in
accordance with WSU classification guidelines and in
accordance with RCW 41.06.070 and 41.06.170(3).
Faculty: Classified in accordance with the Faculty
Manual and the Provost’s Office
Classification:
Position Descriptions
•Duties
•Required Qualification/Competencies
•Essential functions
•Other job-related information as needed
Determining a Classification
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Primary Duty
Actual Duties vs. Described Duties
Discretion and Independent Judgment
Fair Labor Standards Act
FLSA sets and regulates minimum wage, overtime
pay, equal pay, record keeping, and child labor
standards for covered employees.
Basic Rule = Everyone is a covered
employee
except for the exceptions.
What Constitutes Overtime
for Overtime Eligible Employees?
Civil Service Employees (WAC 357-28-255)
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Hours of work in excess of 40 hours / week*
Work on scheduled day off
Work on a holiday (WAC 357-28-200)
Work on personal holiday (WAC 357-28-200)
Administrative Professional
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Hours of work in excess of 40 hours / week*
* Leave with pay is NOT considered time worked.
WAC Overtime Standards
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Employees covered under the FLSA must
be paid overtime at their regular rate for
time worked over 40 hours/work week
(WAC 357-28-260).
Compensatory time (time off with pay) at the
rate of time and one-half may substitute for
paid overtime if employee and employer
agree (WAC 357-28-275).
Industrial Welfare Act (WA)
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Employees are allowed an unpaid meal period of
at least thirty minutes.
Employees are allowed a rest period of not less
than ten minutes, on the employer's time. (WAC
296-126-092)
WSU gives 15 minute paid rest periods
EXCEPTION: Meal and rest period may not be
required if an agreement is signed to voluntarily
waive them on a regular basis.
Leave Policies
Civil Service
WAC 357-31
BPPM 60.57
Collective Bargaining
Unit
Collective Bargaining Unit
Agreements
Administrative
Professional
AP Handbook
BPPM 60.56
Faculty
Faculty Manual
BPPM 60.56
Leave Available through WSU
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Annual Leave
Sick Leave
Holidays
Personal Holiday
Compensatory Time
Family Medical Leave
Domestic Violence
Leave
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Shared Leave
Leave Without Pay
Civil Leave
Military Leave
Military Family Leave
Parental Leave
Work-Related Injury/
Illness Leave
Requesting Leave
Requests for Annual Leave and LWOP
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Submit request to Supervisor
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Make a timely request
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Supervisor informs employee as to
whether or not leave is approved.
Exception: Medical Leave requests are
administered through Human Resource
Services.
Return To Work
If needed, attending Physician completes:
• Work Assessment form
o Identifies capabilities and limitations
o Duration of limitations
HRS will notify supervisor, employee and
department head of limitations and duration
University Guidelines
• Alcohol and Drug Abuse Information
• Computer Investigation Information
• Discrimination and Sexual Harassment Resources
• Ethics
• Tuition Fee Waiver
• Workplace Climate and Concerns
Department Guidelines and Procedures
• Appropriate Dress
• Call -In
• Equipment Usage
• Leave Requests
• Overtime approval
• Phone Etiquette
• Work Schedules, including breaks
Employee Assistance Program
EAP is a free and confidential service available to
WSU staff. Staff can schedule appointments with an
EAP Counselor by contacting 509-335-5759.
The EAP assists in identifying, managing, and
resolving personal and work-related issues that may
affect job performance or quality of life issues. The
EAP provides counseling, education, and
consultation services to improve job performance,
worker health, and the well-being of the employee
and their family.
Resources
• Training - SkillSoft and HRS Training
• BPPM and WAC’s
• AP Handbook and Faculty Manual
• Office for Equal Opportunity
• Human Resource Services
 www.hrs.wsu.edu
Questions can be directed to HRS at
335-4521, or [email protected]
WSU employees attending
this session via
videoconferencing
and who wish to have it
documented on their training
history
must notify
Human Resource Services
within three days of the
session date:
[email protected]