Transcript Albany ePAY online overview

Albany ePAY online overview
Albany Software
[email protected]
Contents
 Introduction
 What is Albany ePAY online?
 How does it work?
 What are the benefits?
 Processing a Payment
 Step-by-step guide
 Registration and Set-up
 What is the registration process?
 What about security?
 Summary
Introduction
 What is Albany ePAY online?
 How does it work?
 What are the benefits?
What is Albany ePAY online?
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A web-based Bacs submission service
Handles payments and Direct Debit collections
Eliminates the need for on-premises software or infrastructure
Quick & easy way of anytime, anywhere payment submission
Structured on volume, monthly or prepaid tariff pricing
How does it work?
 Login using a secure URL, username and password
 Three easy steps to submitting a payment:
1. Upload the file
2. Select payment date and validate
3. Confirm and submit
 Provides confirmation of file for onward submission to Bacs
 Customers must be sponsored by their bank and issued a
Service User Number (SUN)
What are the features?
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Bacs 3-day payments, Direct Debit collections and DDI’s
HMRC Real Time Information compliant
Cloud-based service
Easy to use User Interface
What are the benefits?
 No upfront outlay, maintenance or upgrade costs – only initial
set up costs
 No on-premises solution to install or manage
 No staff training required
 Ability to submit from anywhere at any time
 Pay for what you need
Processing a payment
Simplicity of processing a payment
Step One – Upload payment file
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On logging in, you are prompted to ‘Make a Payment’
Here you can browse and upload your payment file
Step Two – Select payment date and validate
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Confirm that you have uploaded the correct payment file
Select the payment date for your payments
Validate the file and check for any errors or warnings
Step Three – Confirm and submit
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Following payment file validation, confirm details are correct
Submit the file for onward processing to Bacs
Successful submission
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The payment is submitted and will be processed by Bacs
On receipt, Bacs emails to advise of submission notifications and reports
available for review
Other features
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Albany ePAY online will advise you of:
 The number of Bacs credits
 The number of Bacs Direct Debits
 The number of Direct Debit Instructions in the file
Other features continued…
 Detailed report flags up:
 Warnings/errors with bank account information or payment values
 Duplicate files
 Exceeded limits (based on user profiles)
Registration and set-up
 What is the registration process?
 What is Know Your Customer (KYC)?
What is the registration process?
1. Register for an account with Albany via ‘My Account’
2. Place order for Albany ePAY online
3. Acknowledgement and Know Your Customer forms will be
sent to you
4. Customers to submit:
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Forms
Sample file
SUN
5. Albany sets up the customer account and begins test
process
6. Once successful Albany sets the customer’s account to ‘Live’
What is ‘Know Your Customer’ (KYC.)?
 “Know Your Customer” is critical as it enables us to verify:
 Your identity and that of your employer
 That you are authorised by your company to make payments
 As such, Albany will:
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Request details and signatures of company contacts using the service
Send a registration letter to a Director
Enable ‘named’ users to set up their own unique login details
Complete personal identity checks
 Albany will be effecting payments on your company’s behalf,
KYC is necessary to protect us and you
In summary
 We have…
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Introduced Albany ePAY online
Covered its benefits to your business
Demonstrated and shown how simple processing a payment can be
Outlined the security measures
And explained the registration process
 Albany ePAY online is simple, quick and easy
Get in Touch
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Email us:
Speak to us today:
Visit our website:
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[email protected]
01420 547650
www.albany.co.uk
www.albany.co.uk/press-room
@AlbanySoftware
Albany Software