Transcript Banner Budget - University of North Carolina School

BANNER FINANCE
Budget
Sue Miller
Director of Budget
[email protected]
770-3303
Lauren Partin
Budget Analyst
[email protected]
770-1485
FUNDS
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Four Broad Categories
 Unrestricted
 Funding for annual operating purposes of the institution
 General funds, trust funds
 Restricted
 Funding limited by donors or other outside agencies to
specific purposes.
 Endowments, scholarships
 Auxiliary enterprises
 Receipt-supported operations (Housing, Food Service)
 Construction
 Capital projects, repair & renovations
Type of Funds
Where Money Comes From
Data Entry Range
General Funds – State Appropriated
1XXXXX
Institutional Trust Funds
3XXXXX
Capital Improvement
4XXXXX
Endowment
5XXXXX
Agency Funds (Funds held for others)
8XXXXX
What is Banner?
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Banner is a web-based, administrative
software application developed specifically
for higher education institutions by a
company called SunGuard.
Banner comes in two different flavors: INB or
Internet Native Banner and Self Service
Banner.
Self Service Banner is what the campus will
be using which is a more user-friendly
interface. Finance staff uses INB.
Banner Chart of Accounts
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FOAP- Fund Organization Account
Program
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Account = the number associated to a
specific expense or revenue
Fund = the “Pot of Money”
Org = Department
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Chart of Accounts – Cont.
FUND
170030
ORGANIZATION
ACCOUNT
of indexes
33000
726000
PROGRAM
Automatically populated
when the “index” field is
entered.
170
Purpose Codes for State
Appropriated Funds
Purpose #
101
Instructional
102
Summer Term-Instruction
103
Non-credit receipt support instruction
142
Community Services
151
Libraries
152
Academic Support
160
Student Services
170
Institutional Support
180
Physical Plant Operations
Banner Chart of Accounts – Cont.
New Banner Accounts
ACCOUNTS
1XXXXX
2XXXXX
3XXXXX
ASSETS
LIABILITIES
CONTROL ACCOUNTS
4XXXXX
NET ASSETS
5XXXXX
REVENUES
6XXXXX
7XXXXX
8XXXXX
LABOR
EXPENDITURES
TRANSFERS IN & OUT
• Code used to identify types and uses
of transactions (same as old
objects/controls)
• Department will use accounts to
specify how the money is spent or
received
• Primary accounts used by Depts:
- Expenditures – Begin with a 7
- Labor – Begin with a 6
- Revenue – Begin with a 5
• General rule for new account # is old
object/control code with new number
in front (see table) and “0” at end “”
• Multiple exceptions. Must use
crosswalk on website
Banner - Budget
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Budget Pools
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61210P
61500P
71800P
72000P
73000P
73100P
73200P
73300P
73500P
74000P
75000P
75610P
SPA Premium Pay Budget Pool **
Workers Comp Budget Pool **
Personal Contracted Services Pool
Supplies Budget Pool
Purchased Services Budget Pool
Travel Budget Pool
Communication Budget Pool
Utilities Budget Pool**
Other Operating Expense Budget Pool
Fixed Charges Budget Pool
Cap Outlay/Equip Budget Pool
Library Books Budget Pool
**Budget Office Only
On-Line Budget Revisions
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Access is limited to the budget authority or
designee for each Banner Finance Fund.
Requests for access should be sent to
Director of Systems in Finance.
Movement is limited to 71800P, 72000P,
730170, 73000P,73100P,73200P,73500P,
74000P, 75000P, 75610P.
The amount of budget moved must be whole
dollars.
On-Line Budget Revisions –
Cont.
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No budget movement between Funds. This
requires a budget transfer form submitted to the
budget office.
No budget movement within personnel lines.
This requires a budget transfer form submitted to
the budget office.
Beginning budgets entered by Budget Office. All
funds must have budget.
No budget movement between ITF or State
Funds. This usually requires a check request.
Finance Self Service Terminology
Adopted Budget
Original budget allocation given at the
beginning of the Fiscal Year
Budget Adjustment
An increase/decrease to budget
Adjusted Budget
An increase/decrease to budget
Temporary Budget
Adjustments done in the current year
that are temporary in nature. (Budget
Adjustments that will not role over to
the next fiscal year)
Accounted Budget
Original Budget plus or minus any
Budget Adjustments. Total of all
budget transactions. Similar to
revised budget in FRS
Year to Date
Year-to-Date activity; The transactions
from July 1 to current for fiscal year
Terminology - Continued
Encumbrances
Generated by outstanding purchase
orders; funds committed for future
payments
Reservation
Funds set aside for purchase orders
and requisitions regardless of whether
a PO is issued or not (not currently
used)
Commitment
Outstanding purchase orders and
requisitions
Available Balance
Remaining Budget left to spend;
Adjust budget less year to date less
outstanding commitments
Budget Queries
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Budget Status by Account Query – allows
you to look up budget information for one
organization. It does not allow for hierarchy
roll up, but is the quickest way to get details
on transactions.
Budget Status by Organization Hierarchy –
allows you to review budget information of
organizations for the Fiscal Period and Year
Budget Queries – cont.
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to Date by: Hierarchical Structure, Specific
Funds, High-level Organizations, Accounts,
Programs, Fund Type, Account type, or
Revenue Accounts. (signs reversed in budget
and balance column)
Budget Quick Query – allows the end user to
do a very fast query. The columns are
already defined. The end user cannot “drill
down” in a quick query.