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Applying for Halal Assurance System at Slaughterhouse and its Distribution THE ASSESSMENT INSTITUTE FOR FOODS, DRUGS AND COSMETICS INDONESIAN COUNCIL OF ULAMA (LPPOM MUI) INTRODUCTION LPPOM - MUI : Lembaga Pengkajian Pangan Obat-obatan dan Kosmetika - Majelis Ulama Indonesia (LPPOM – MUI), is an institution formed by MUI to run MUI function in protecting muslim consumers in consuming products of foods, drugs, and cosmetics MUI Fatwa Committee MUI Fatwa Committee is one of MUI committees whose task to produce an Islamic legal opinion about law status on certain case. Members of fatwa committee are representative of Islamic organizations in Indonesia. Auditor of LPPOM MUI : Auditor is a person assigned by LPPOM – MUI through a selection process including his/her competency, quality and integrity to conduct halal audit. Auditor is a representative of ulama and a witness to find facts on halal production of a company. Halal Certificate : Halal Certificate (HC) is a written fatwa issued by MUI to state the halalness of a product based on auditing process performed by LPPOM – MUI. Why need Halal Certificate ? Muslims have to know about halal status of a product they are consumed Valid for 2 years How to ensure halal status during this period? HALAL ASSURANCE SYSTEM Producers must: 1. Establish and implement Halal Assurance System (HAS) 2. Designate Internal Halal Auditors (IHA). Co-ordinator of IHA must be a muslim. 3. Declare willingness to be suddenly inspected by LPPOM MUI 4. Make a periodic report for every 6 months An arranged, applied and maintained system by halal certified company to maintain sustainability of halal production process according to the rule of LPPOM MUI. PRODUCTS OF MUI & LPPOM MUI Halal Certificate Halal Assurance System Status IMPORTANCE of HAS 1. Maqhashid Syari’ah 2. Declining life cycle of product 3. Supply chain management in global market 4. LP POM – MUI as external body 5. Join responsibility for halal production Applying for Halal Assurance System at Slaughterhouse and its Distribution SCOPE Pre Slaughtering Animal Handling Slaughtering House Cutting Process up to Packaging Post Slaughtering Meat Distribution Halal Animal HAP 1 Animal Handling APPLYING FOR HALAL ASSURANCE SYSTEM at SLAUGHTERING HOUSE HAP 2 HAP 3 Stunning Muslim Slaughterman HAP 4 HAP 5 Slaughtering Tools HAP 6 Deboning Slaughtering Process HAP 10 Tulang Bone HAP 7 Halal Meat Cuts Post Slaughtering HAP 8 Packaging & Labelling = Location boundary of SH = Pre Slaughtering HAP 11 Halal Carcass = Slaughtering House = Post Slaughtering HAP = Halal Assurance Point Carcass Handling HAP 9 Storage HAP 12 HAP 1 : HALAL ANIMAL The animal must be acceptable halal species such as sheep, lambs, goats, cows, ducks, et. The non halal animal such as pigs, swine, dogs, cats atc. cannot be considered halal even if they are slaughtered in a halal manner. HAP 2 : ANIMAL HANDLING • Animal must be healthy, and free from any signs of wounds and disease or any form of disfigurement • Animal should not be treated harshly prior to slaughter. Any act that may cause stress or fear are strictly forbidden on animals awaiting slaughter. • Ascertaining of animal health HAP 3 : SLAUGHTERHOUSE CONDITION The Halal Slaughterhouse location has to be separated from pig slaughterhouse at least 6 km away The Halal Slaughterhouse is designed and dedicated only for halal animal slaughtering. Otherwise, it can not be halal certified. HAP 4 : STUNNING Non stunning slaughtering is recommended The use of stunning equipment should not cause physical disability and death to the animal or permanent injury. The animal should be conscious within 3 – 10 minutes after stunning. Dressing of carcasses should only commenced after ascertaining that animal is dead HAP 5 : SLAUGHTERMAN Halal slaughter must be performed only by muslim slaughterman The slaughterman should be a devoted muslim The slaughterman should be fully understands the fundamentals, rules, and condition related to the slaughter of animals according to islamic law. The slaughterman should be mature (minimum 16 years of age) The slaughterman should be skillful and understand about hygiene practice to prevent damages on animal carcass and skin Name of the slaughterman should be mentioned on the certificate of slaughtering The slaughterman from Indonesia is strongly recommended for halal meat exported to Indonesia. The slaughterman will be trained. The slaughterman should have a good health record The Slaughterman is supplied and certified by Islamic Certifying Body The slaughterman must not be involved in a Non-Halal (NH) Slaughterhouse HAP 6 : SLAUGHTERING TOOLS The knife used for slaughtering must be sharp The knife size should be suitable for animal neck The knife should not be sharpened in front of the animal HAP 7 : SLAUGHTERING PROCESS • • • • • The slaughterman recite the prayer (du’a) “Bismillahi Allahu Akbar” for each animal In mechanic slaughtering process (using rotating knife), slaughterman must recite du’a in front of the animal, and ascertaining that the slaughtering process are done correctly The slaughtering must sever (i) vena jugular veins dan carotid artery, (ii) esophagus, and (iii) trachea. Mechanical slaughtering should be set up correctly hence the trachea, esophagus and major blood vessels in the neck area (vena jugular veins dan carotid artery) are severed Slaughtering must be done only once. HAP 8 : POST SLAUGHTERING Further process such as bleeding, skinned, cutting, etc. can be done after ascertaining the animal is dead. Handling carcass and innards should be in separated area HAP 9 : CARCASS HANDLING Carcass should be stored in chilling room ( 0 - 4oC) for several hours, or distributed promptly as needed HAP 10 : DEBONING If deboning process conducted outside slaughtering house (e.g. : meat processing industry), the carcass should be ascertained as halal carcass (obtained from halal slaughtering house) Bone separated from deboning process is halal and it can be used for making certain halal products (e.g. gelatin) HAP 11 : PACKAGING AND LABELLING The halal logo and/or barcode should appear on the label of the product for traceability purpose The adding of halal logo and/or barcode should be prior to entering warehouse HAP 12 : STORAGE Segregation between halal and non halal product should be done properly, and categorized and labeled as ‘Halal’ and ‘Non Halal’ in different color to prevent cross contamination Storage room or warehouse must be free from pork or pork derivative product HAS IMPLEMENTATION IN MEAT DISTRIBUTION SLAUGHTERHOUSE HAP 13 DISTRIBUTOR HAP 13 TRADITIONAL MARKET HAP 12,14 HAP 13 HAP 13 SUPERMARKET HAP 12,14 INDUSTRY HAP 12,14 HAP 13 CONSUMER CONSUMER HAP 12 DISTRIBUTOR HAP 12,14 HAP 13 RETAILER HAP 12,14 HAP 13 SUPERMARKET CONSUMER HAP 12,14 HAP 13 : TRANSPORTATION Vehicle completed with cooling system is strongly recommended Vehicle must be dedicated only for halal meat transportation, and must not be used alternately between halal and non halal meat Transportation equipment must be free from najis (filth) Halal Certificate is issued for every product in each delivery Halal Certificate is a prerequisite for Health Certification. Shipping manifest is required for traceability purpose. HAP 14 : WAREHOUSING AND DISPLAYING Warehouse/Storage or container, any equipment and utensil (such as knife, weighing tools), even seller, dedicated only for halal meat. All the above halal dedicated equipments and utensils must not be used alternately with the non halal one. Meat/meat product should be stored in chilling room (0 - 4oC ) HALAL ASSURANCE SYSTEM (HAS) DOCUMENTATION HAS DOCUMENTATION • Halal Assurance System is documented in the form of Halal Manual, and written separately from other quality system • Content of Halal Manual No Remark 1.0 Document control 2.0 Introduction 3.0 Halal Assurance System 4.0 Appendices Page 1.0 Document Control 1. 2. 3. 4. 2.0 List of Content Amendment List List of HAS Manual distribution Approval Page Introduction 1. Basic Information of the slaughterhouse (company name, address, kind of product, name of product, number of production line, production capacity, toll manufacturing if any, number of slaughterman, number of employee, market, including agent/trader) 2. HAS implementation Objective 3. HAS implementation Scope EXAMPLE OF INFORMATIONS NEEDED IN SUPPLY CHAIN MEAT PRODUCT FROM SLAUGHTERHOUSE TO CUSTOMER (IN COMPANY PROFILE) NO SUPPLY CHAIN MEAT PRODUCT FROM FARM TO COSTUMER REMARK (POINT TO BE CONCERNED) 1 Slaughter House (SH) • Plant Number • Total halal production • Product information base on Indonesia requirement. • Halal Certifying Boby (1 plant maybe certified by more than 1 HCB) 2 Trader • Information about Plants/SH as source of meat/meat product to be sold/distributed • Information about Plants which are produce halal meat • Information about Halal Certifying Body 3 Halal Certifying Body • Halal Certified Plants • Product Quantity for each plant that are Halal Certified 4 Export Authority • Information about recommended plants • Information about product quantity and batch number • Information about recommended HCB (for confirmation purpose, with the data in LP POM MUI) 5 Indonesian Importer • Overseas Trader Name • Plan Number • Halal Certifying Body • Total Imported product NOTE: HCB = Halal Certifying Body 3.0 HAS Component 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Halal Policy Halal Guideline Halal Management Organization Standard Operating Procedures Administration and Documentation System HAS Training and Socialization Internal and External Communication Internal Audit Corrective Action Management Review 4.0 Appendices 4.1. 4.2. Halal Guideline Identification of Critical Point (Halal Assurance Point) (from pre slaughtering to distribution) 4.3. Standard Operating Procedure for each part of organization 4.4. Identification of Critical Production Process of Slaughterhouse and Distribution 4.5. List of Production Process, Critical Point and its preventive action 4.6. Internal Halal Audit Form 4.7. Periodic Report Format 4.8. Non Confirmity Report Format 4.9. List of Halal Certifying Body Approved by MUI 4.10. Menutes of management meeting on HAS review. 4.11. Assignment Letter for Internal Halal Auditor 4.12. Administration Forms : 4.12.1 Livestock Receiving Form 4.12.2 Carcass Delivery Order 4.12.2 Carcass Receiving Form 4.12.3 Stock Card of Carcass 4.12.5 Meat/Bone Production Record 4.12.6. Stock Card of Meat 4.12.7. Product Distribution Form I. HALAL POLICY : Declaration of Halal Policy is a beginning step and become a fundamental for a company in setting up and implementing Halal Assurance System (HAS) Halal Policy is a written statement of company commitment to produce halal product continuously and consistently, including consistency in using and providing materials (raw, additive, and supporting materials), as well as consistency of halal production process. II. HALAL GUIDELINE Halal Guideline is a guidance in doing activities to ensure halal assurance system conform to standard of LPPOM MUI. The guideline contains : Definition of Halal and Haram Al Qur’an and MUI Fatwa (Islamic Legal Opinion) Reference List of Identified Critical Point (Halal Assurance Point) in pre-slaughtering, slaughtering, and post-slaughtering IDENTIFICATION OF CRITICAL POINTS OF ANIMAL PRODUCTS Animal Product Milk, Egg, Fish Meat and by products (fat, bones, skins,etc) Any processing ? Are meats and by products from halal animals ? Yes No No CP Non CP Haram Yes Is slaughtering of animal in conformity with the Islamic Law and does it have the halal certificate of MUI or Halal Certifying Body recognized by MUI No Yes Syubhat/Haram Further Processing Yes No CP Non CP Identification of Critical Points for Slaughtering Is slaughterman a muslim ? Yes No Is the slaughterman understands the rules related to the slaughter of animals in Islam? Can not be certified No Yes CP1 Any Stunning ? No Yes CP2 Is knife used sharp? Yes No CP3 Is animal ascertained as dead and blood drained completely ? Yes No Any utilization of blood and carrion? No Non CP Yes Can not be certified CP4 Note : Identification of Critical Point for Slaughtering (continued) CP1 : can be controlled by train the slaughterman according to standard of LPPOM MUI CP2 : can be controlled by setting the machines of stunning not cause the animal dead prior to the slaughter. Within a certain period, this machine is to be checked and controlled properly. CP3 : can be controlled by using sharp knife and to make sure the knife is always sharp CP4 : can be controlled by ascertaining the animal is slaughtered correctly, and taking time to make sure the animal is dead and blood drained completely prior to further process Identification of Critical Points for Storing and Processing Line Are the products halal certified ? Yes No Is it possible to be contaminated by haram and najis things/subtsance. Is non halal certified product using the same brand as halal product? Yes Yes No No Can not be certified CP1 Is non halal certified product using material from pork or pork by-product? Non CP No Yes Are production lines, storage of materials and products for certified and non certified products separated? Yes Non CP Can not be certified No Could sanitation procedure eliminate fat, odor, color and taste? No Can not be certified yes Is there any possibility of cross contamination by haram/najis materials Yes No CP 2 Non CP NOTE : Identification of Critical Points for Storing and Processing Line (Continued) LP POM MUI recommends all products at all factories and production lines are halal certified Companies have to ensure all halal certified products are not contaminated by haram and najis (filth) substances/things. If the companies does not certify all their products, the ones that are not certified must have different brands. Production lines and warehouse or certified and non certified Product must be physically separated CP1 is a contamination from uncontrolled environment (such as pets, birds, lizard, pest, etc) and employee (catering, food, and beverage). For CP1, is controlled by 1. Closing the processing/production area from open air or uncontrolled environment that cause contamination. 2. Employee (workers, staff, or labor) is not allowed to bring food and beverages into processing/production area). CP2 is cross contamination from non certified material (haram and najis other than pig substance). For CP 2 is controlled by segregating physically as well as administration system between halal certified and non halal certified products. IDENTIFICATION OF CRITICAL POINT FOR DISTRIBUTION Are all products which distributed halal certified ? No Yes Are they using the same vehicle ? Non CP Note : 1) Yes No Non CP Are non halal certified products containing pig and its derivatives ? Yes No Can not be certified Any packaging ? Yes No Can the packaging prevent cross contamination ? Yes Non CP CP1 No CP2 If distribution is carried out by third party forwarder, the forwarder has to set up a distribution system that can prevent cross contamination between halal certified and non halal certified products 2) CP 1 is bulk products that do not have the primary packaging, so the forwarder has to use the container that prevent cross contamination between halal certified and non halal certified products. 3) CP 2 is controlled by using a packaging that prevent cross contamination between halal certified and non halal certified products. IDENTIFICATION OF CRITICAL POINT FOR DISPLAY Are all product on display are halal certified ? Yes Non CP No Are display separated distinctly Yes No Non CP Does non halal certified product contain pork ? Yes No CP1 Note : Halal certificate can not be issued if there is CP1 and/or CP2 Does it have packaging ? Yes No Non CP CP2 Example of List of Idetified Haram Critical Production Process and its Preventive Action No 1 Process Step Critical Point Slaughtering - Slaughterman - Stunning - Utensils - Time for ascertaining animal slaughtered is dead Key Information • Slaughterman Certificate • Approved Stunning Standard • Sharp level of knive • Blood drained completely report Corrective Action Verification - Re-training for Slaughtermen - Stunning not cause animal dead before slaughtered - Checking stunning parameter every day - Checking sharp level of knife - Standard for time needed to ascertain animal slaughtered is dead - Validity of Halal Certificate - Approved stunning standard - Sharp level of knife - Time needed for ascertaining animal slaughtered is dead Documentation SOP for Slaughtering Example: Identification of Critical Point of Processing and Its Corrective Action No 1 2 Processing Step Pre-Slaughtering Slaughtering etc Critical Point Key Information Corrective Action - Animal Condition (Health and free from diseases) - Slaugtereman Condition - Training Certificate for Slaughterman - Slaughterman - Stunning - Utensils - Time for ascertaining animal slaughtered is completely dead • Slaughterman Certificate • Standard Stunning Parameter • Sharp level of knife • Blood drained completely report - Health Certificate for animal Verification Documentat ion - Animal that has wound or disease can not be slaughtrered - Untrained Slaughtereman is not allowed to slaughter halal animal - Health Certificate - Training Certificate - Health Certificate or official report in health checking - Training Cert - Refresh of Training for Slaughtermen - Stunning not cause animal dead before slaughtered - Checking stunning parameter every day - Checking sharp level of knife - Standard for time needed to ascertain animal slaughtered is completely dead - Validity of Halal Certificate - Standard stunning parameter - Sharp level of knife parameter - Time needed for ascertaining livestock is completely dead SOP for Slaughtering III. HALAL MANAGEMENT ORGANIZATION • The organization that sets up, implements, controls, and monitors the implementation of Halal Assurance System is called “Halal Management Organization/Committee” • Halal Management Organization manages all functions and activities in order to produce halal products • This organization involves top management, quality control/assurance, production, warehouse/storage, etc. • Every member of Halal Management Organization officially assigned by Top Management (Any Assignment Letter from Top Management to Member) IV. STANDARD OPERATING PROCEDURES • A set of standard instructions tools to complete a certain routine process • SOP is set up as a standard procedure in company to get objective on HAS implementation that refer to halal policy • SOP is established for all activities in halal production process (R&D, Purchasing, QA/QC, PPIC, Production and warehouse). • Every halal certified company will have a unique SOP because of differences in processing technology and complexity . All SOP attached in Halal Manual EXAMPLE OF SOP Institution//SH Job Description Documents Slaughter House (SH) Slaughtering halal animals according to Islamic Law under control of Halal Certifying Body that issue Halal Certificate - Name of slaughterman - Location of slaughtering - Meat Quantity - Date of slaughtering - Halal and Non Halal warehouse - Halal and Non Halal Stock card - Halal and Non Halal Coding Halal Certifying Body (HCB) - Inspecting or auditing in slaughterhouse pershipment delivery of meat for each plant - Issuing halal certificate that contains : a. Product (meat) description b. Date and Time of Slaugter c. Quintity of Meat certified d. Name of vessel/airline e. Destination Port f. Port of Loading g. Abattoir/works h. Number of certificate i. Authorization from Official j. Consignee k. Country of origin (COO) l. Mark, numbers and container n. Kind of packaging o. Description of goods - Registration form - Audit Questionnaires (quantity of meat, slaughterman, date and time of audit) - Halal Certificate Exporter (Country of Origin) - Exporting meat according to importer request - Supported with Halal Certificate from Halal Certifying Body - Delivery Order - Health Certificate - Halal Certificate Original Copy - SOP for goods delivery Institution/Company /Government Job Description SOP Forwarder Forwarding meat to destination port (Indonesia) SOP for segregating between halal dan non halal meat Port Loading halal meat on board to destination port (Indonesia) SOP for segregating between halal and non halal meat Custom (Indonesia) -Inspect and control export and impor activities -Control imported goods marketed in Indonesia -Provide facilities for trading imported products -Check the conformities between imported products with shipping documen - Invoices - Shipping document, Packing List, - Bill of Lading, Certificate of Marine, Certificate of Department of Agriculture, Fisheries, and , - Certificate of Country origin (COO). Quarantine Controls: -Approved Importation Letter -Animal Health Certificate -Halal Certificate from Halal Certifying Body approved by MUI - Conformity checking between label/packaging and halal certificate - SOP for Incoming Material Inspection Importir - Request Import Licence from Indonesia Government - Issuing Purchase Order to exporter in country of origin - Contract deal with exporter in contry of origin - Checking the conformity between standard quality and quantity requested - Storing imported meat - Approved importation letter from quarantine - SOP for vendor evaluation and rank (eksporter) - SOP for purchasing - SOP for receiving goods - SOP for storing goods - SOP for delivery goods - SOP for returning goods Institution/Company /Government body Job Description Dokumen (SOP) Agent - To distribute product from importer and manufacturer to customer - Retailer - To display the imported product at shelf of supermarket or tradisional market - SOP for Purchasing Goods - SOP for Receiving Goods - SOP for Storing Goods - SOP for Delivery Goods - SOP for Returning Goods SOP for Displaying Goods Commercial attach -Exporter list (Country Origin of Meat) -Indonesia importer list -Quantity of meat exported to Indonesia -Port of loading -Port of destination -Halal Certificate Original Copy - Shipping document copy (B/L, COO, COH, Halal Cert) (country origin of meat) SOP for Purchasing Goods SOP for Receiving Goods SOP for Storing Goods SOP for Delivery Goods SOP for Returning Goods SOP FOR PURCHASING IMPORTED MATERIAL INCLUDING MEAT (an example) Saveral requirements in purchasing imported material are as follows: Halal certificate from Halal Certifying Bodies approved by MUI Halal logo, or other information should appear on the packaging as required by halal certificate Information about Halal certificate number should appear in MARK & NUMBER in all documents (e.g.: Invoice, Shipping document, Packing List, Bill of Lading, Certificate of Marine, Country of origin document). SOP FOR ANIMAL PRODUCT MANUFACTURING (an example) Purchasing Department : SOP for purchasing goods, new supplier, vendor evaluation Production Department : SOP for production, product code, segregating facilities between halal certified and non halal certified products, cleaning procedure, etc. R & D : SOP for product development, reformulation, material replacement Quality Control/Assurance : SOP for incoming raw material inspection, returning raw material, quarantine, end product material Warehouse : SOP for storing, material checking, delivery goods, segregating between halal certified and non halal certified material, certain halal identity on packaging of material V. ADMINISTRATION AND DOCUMENTATION SYSTEM • A halal certified company has to design administration and documentation system, so it internally and externally can be traceable. • Every department must have forms in order to make record of activities or work Distribution Slaugterhouse Purchasing Receiving QC Storage Slaughtering Storage PPIC/Production VI. TRAINING AND SOCIALIZATION A halal certified company has to analyze materials of training for every department and staff/worker/labour that related with the halal production. Training should involve all parts/divisions that are responsible to control every step of critical point of HAS implementation. Assigning staff or worker should consider their background of education, training, and experience (related with their responsibilities in halal production process) Objective of halal training and socialization: Improving awareness and knowledge of staff/worker about halal slaughtering and proper material handling as required in Islam. Understanding Halal Assurance System Halal training consist of external and internal training VII. INTERNAL AND EXTERNAL COMMUNICATION Internal and external communication is an important activities in HAS implementation. For this reason, company has to establish and implement procedure for : Internal communication among all organization levels and functions Receiving, documenting, and responding communication from external side including LPPOM MUI. VIII. INTERNAL AUDIT • Explaining how Internal audit could monitor and evaluate that HAS implementation runs effectively, including procedures, frequency and forms related to this activity (auditor, auditee, methodology, questionnaires, non conformity report, corrective action, etc.) • Objectives of Internal Audit : > Determining the conformity of HAS according to the standard of LPPOM MUI > Determining the conformity of HAS implementation to the planning > Detecting non conformities occurred and determine corrective and preventive action > Ensure that all problems found in the previous internal audit has been corrected according to the time-frame scheduled. > Providing information concerning HAS implementation to management representative and LPPOM MUI IX. CORRECTIVE ACTION Corrective action in HAS implementation is taken when non conformities were found in Internal Halal Audit. Corrective action must be taken as early as possible, especially if non conformity case may cause direct effect on halal product status. Any kind of corrective action taken by company should be recorded in a welldocumented report form. X. MANAGEMENT REVIEW Management Review on HAS Implementation must be conducted in a certain period of time, at least once per annum. Management review is conducted considering saveral points : Changing in company management that may effect HAS implementation (e.g changing in Internal Halal Auditor (IHA)‘s role). Non conformity cases may occure in HAS implementation HAS Implementation Advantages : 1. Company will have guidance in maintaining the sustainability of halal production process 2. Assuring the halalness of their products within the validity of Halal Certificate 3. Giving an assurance and spiritual tranquility for muslim society 4. Prevent from any cases related to non conformity that may cause unhalalness of the product 5. Prevent from any unhalalness cases that may cause company loss 6. Increasing consumer loyalty to the product 7. Developing awareness of all division involved to keep sustainability of halal production