Transcript AIM-Louisiana

The AIM Ordering Process
in Louisiana
NIMAS
• National acceptance of a standard format
• Louisiana agreed to use the NIMAC and
“opted in”
• Each school district can decide whether or not
to use the state’s one-stop shopping ordering
system for AIM
• Has your district opted-in or opted-out? (link
to form and list)
AIM Contacts
http://www.atanswers.com/aim/contacts.html
• Has your Superintendent named an AIM
Liaison? Do you know who you are?
• Has your Superintendent named one or
several Competent Authorities?
Louisiana AIM
Accommodations Page (slide 2)
The Assessible Instructional
Materials (AIM) formats have
been identified by blue font.
2 additional formats
have been added
Materials
Accommodations Help
• Use text/workbooks/worksheets at a modified
reading level: The teacher will select materials that cover
the content to be taught but are written at the student's
instructional reading level.
• Alter format of materials on page
(type/highlight/spacing): The material given to the
student can be changed by using a special type, by
highlighting certain words, or by the way the material is
spaced on the page. The material can be larger than normal,
have certain words or phrases in bold print, or be underlined.
The page may have more white space than typical
worksheets.
Accommodations Help
Utilize large print: The student may be provided with
books/materials that have been printed with enlarged text. (AIM)
Utilize Braille: The student may be provided with
books/materials that have been Brailled. (AIM)
Utilize audio/recorded books: The student may be provided
with recordings of print-based media in a recoded, taped, CD,
DVD, MP3, SMF, TSP, WAV or other digital file format that provides
access to the text by listening. (AIM)
Accommodations Help
Utilize digital formats: The student may be provided with
print-based media in formats such as electronic text (txt), PDF,
RTF, DAISY, XML, KSE, HTML, NIMAS or other formats that can be
further rendered into specialized modes easily accessible by the
user (e.g.: Braille, picture-symbols, enlarged text, colored fonts,
style sheets), downloaded into the user’s device, or transmitted
electronically over distance. Digital magnification provides an
enlarged image of text on a computer screen/device through use
of software. (AIM)
The AIM Liaison
• plays a critical, facilitative, role in acquiring
AIM for students within the district
• When the teacher suspects student difficulty
with print, immediate steps are taken to make
a determination.
The AIM Liaison
• ensures that teachers understand AIM principles and
know to contact them when a print disability is
suspected by a teacher
• facilitates evaluation of student need for alternate
formats and seeks confirmation of student eligibility
by way of the Competent Authority (using IEP, IAP, or
Physician’s Statement and Verification of Student
Eligibility Form)
• facilitates procedures used to order alternate
formats and collaborates with the Special Education
Director to compile state-approved book titles
needed in alternate formats (See sample ordering
templates).
StateApproved
Textbooks
only
Ordering Accessible Materials Through
School Book Supply Company Of
Louisiana,
the State’s Preferred Textbook Depository
LEA Textbook Supervisors are already familiar
with SBSC’s online ordering platform.
Features have been added which will enable
the ordering of accessible materials.
Assurance Page
Name of Eligible Student
& Last 4 of SSN
Assurance
Statement
Once the Text Format (Order Type) is selected, all texts
for this student can be entered on one Purchase Order.
Enter all texts (state approved) for
John Doe including core and core
related subjects.
This screen summarizes the order.
Note the green checkmark denotes texts approved by the district.
There is no cost assessed here. However,
on the Assurance Page, districts assure
that either a print textbook was already
purchased for this student or than an
order will be placed for the print text.
Orders can be saved and completed at a later date.
Saved Orders will be identified
by the Eligible Student
Automatic Notification for AIM Order
Where does my order go?
• Alternate format orders placed are
immediately directed to the LIMC, LATI, and
Publishing Company who take immediate
steps to provide state-approved accessible
instructional materials to eligible students.
Authorized Users
• LIMC (Braille, large print, audio)—Robin King’s
presentation
• LATI (digital) –Charlotte Ducote
LATI
• Receives order and imports into AIM database
• Searches NIMAC for requested books and
either:
1. Notes that the textbook is already available from
Bookshare
2. Assigns available textbooks to Bookshare for
conversion
3. Adds textbook to NIMAC watchlist
• Action taken and date are recorded in
database for each textbook requested
LATI
• Report is generated with all identifying
information
• Report is emailed to the contact name listed
with SBSC and to the AIM Liaison, if known.
• LEA can check the status of each textbook at
any time at: www.atanswers.com/aim
LATI—SAMPLE EMAIL TO DISTRICT:
Dear ____,
Your AIM order has been received and the status of each textbook can be found on
the attached report. The explanation of each status is as follows:
•
Available from Bookshare – State approved textbook requested is immediately
available for download from Bookshare. District must have an account established
with Bookshare and the student for whom you are requesting must be certified as
eligible to receive NIMAS files. If you need assistance with Bookshare, you can call
our Louisiana representative, Christine Jones, at 650-352-0210.
•
Assigned to Bookshare – State approved textbooks have been assigned to
Bookshare for conversion into a Daisy format. These textbooks should be available
for download from Bookshare in approximately two weeks.
•
Added to NIMAC Watchlist – NIMAS file has been requested from publisher. Once
available, the file set will be assigned to the appropriate conversion house (e.g.,
LIMC, Bookshare, RFB&D…) Note: If the copyright date is before 2006, publisher is
not required to submit. Textbooks that are up for state adoption in the next two
years, may not be available until newly adopted. (Science, Computer Ed, Foreign
Language, Handwriting, Math, Health and PE, Career and Technical). It is unlikely
that these books will become available. Districts should seek other means to
provide these alternative materials.
AIM – Report Mockup
Assessible Instructional Materials
Division of Special Populations
Special Education Reporting
Louisiana Department of Education
Status: XXXXXXXXX
School System: XXXXXXXXX
School: XXXXXXXXXXXX
Last Name
First Name
State ID Number
School Code
DOB
Exceptionality
Team Meeting Date
Accommodations
Braille
Large Print
Audio
Cricket
Jimmy
xxx xx 1224
003897
01/20/1999
VI
09/12/2009
Duck
Donald
xxx xx 3856
003897
10/141998
HI
04/15/2009
Mouse
Mickey
xxx xx 4587
033897
07/23/1998
SLD
03/22/2009
Y
Mouse
Minnie
Xxx xx 4586
003897
07/23/1998
SLD
03/23/2009
Y
Digital
Y
Y