Transcript GTID - Georgia Department of Education

GTID
GTID
WHAT

10 digit ID number randomly assigned to a student
when he/she first enters public school – only used in
education.
WHY

Used in all GaDOE Data Collections to link all services
delivered to a student (FTE, Special Ed, Title 1, etc.) to a
student and his educational performance.
WHEN

Open 24/7
From Aug. 1 to July 1

WHAT’S
NEW


GTID Claim Report – added Local ID.
GTID Claim Email is going away.
GTID - Positively Identifying Students
Make sure you have positively identified the
student from the initial contact with the
state database. The first contact is the
GTID system.
2 data elements that are becoming more
critical every day – middle name (not
initial) and SSN
GTID - How do Merged Duplicates happen?
Record in GTID:
Pamela Kay
Brown
1/2/2000
Uploaded in August 2010 by the same district
with the GTID:
Pamela
Brown
1/2/2000
Uploaded in September 2010 by a different
district
without a GTID (a new student):
Pamela Diane Brown
1/12/2000
GTID - Positively Identifying Students
Please use the full legal name, including
middle name
From GaBOE Rule 160-5-1-.28 and O .C.G.A. §
20-2-150
A student shall be identified in the local Student
Information System (SIS) and in the Georgia Statewide
Student Information System (GSSIS) by the student 's
legal name as it appears on the documentation
submitted for age verification as delineated in
paragraph (2) (a) 3 , or in a court order changing the
student's name.
Please ask for the SSN and keep it secure in
your SIS.
GTID - Positively Identifying Students
From GaBOE Rule 160-5-1-.28 and O .C.G.A. § 202-150
Pursuant to O.C.G.A. § 20-2-150, before the final enrollment of
a student to a publicly-funded Georgia school is complete, a
parent, guardian, or other person shall provide a copy of the
enrolling student’s social security number to the proper school
authorities or shall complete and sign a form stating the
individual does not wish to provide the social security number.
GTID - Positively Identifying Students
Please ask for the SSN and keep it secure in your SIS.
If the parent signs a waiver, check (transfer
papers or GTID) to see if the student has
an SSN substitute – 800#. That 800#
should be treated like the student’s SSN. It
should be used to help identify that
student as long as he is in a Georgia public
school.
GTID - A Merged/Duplicate ID – in GTID
Merged/Duplicate ID – in Student Profile
Merged/Duplicate ID – in Student Profile
GTID - In SLDS
Look for incorrect history:
from the example of Estefania –
EOCT scores and GHSGT scores for a 4th
grader.
GTID - Special Education History Report
Special Education History Report
GTID - Special Education History Report
Special Education History Report
GTID - Special Education History Report
Special Education History Report
NOTE: Students included in this report have been placed in Special Education (Special
Education Events '06', '07', or '08') and have not exited Special Education (event '09' or
'10'). If the Primary Area is missing, then the last district to report this student did not
report the student enrolled in Special Education.
GTID
GTID
GTID
GTID - Suggestions
Don’t enter/upload a GTID unless it is complete.
2. If you find a problem in a student’s GTID History or
Student Profile History, contact me through the Portal.
3. If you enter a student in GTID individually, then pull up the
Student Profile when enrolling the student. Find out which
special programs the student was enrolled in.
4. If you enter a student in GTID individually, check for
Special Education History when enrolling the student.
5. Create a schedule for pulling the Special Education History
Report by Claim Date DETAIL (weekly?).
1.
GTID - Suggestions
6.
7.
8.
Pull the Special Education History Report by Claim Date
LIST by school to have the School Special Education Lead
verify that all SWD students have been assigned to a Case
Worker, are getting served, have FTE segments, etc.
(especially prior to FTE)
Pull the Special Education History Report by E799 now, and
again after FTE 3. Make sure these students are served or
exited from Special Education by the close of SR.
Create a schedule for pulling the GTID Claims Report. Pull
the GTID claims (weekly, monthly) by school to verify that
transfer students are marked ‘T’.
Your suggestions?
GTID
Questions?
Phone: 404-651-5312
For email – select my name in Portal mail
Kathy Aspy
GTID Administrator