Transcript Slide 1

Fall 2011
FCAT Mathematics Retake
FCAT Reading Retake
FCAT 2.0 Reading Retake
TRAINING MATERIALS
Training Materials
• Administrations include:
– CBT = Computer-Based Test Administration
• FCAT 2.0 Reading Retake
• FCAT (SSS) Mathematics Retake
• FCAT (SSS) Reading Retake (Optional on school-wide basis)
– PBT = Paper-Based Test Administration
• FCAT (SSS) Reading Retake (Default)
• Materials taken from:
– Fall 2011 Computer-Based Test Administration Manual
– Fall 2011 Retake Test Administration Manual (paper-based)
– Fall 2011 CBT Accommodations Guide
2
Manuals
3
CBT Web-ex Training Sessions
•
Technology Coordinator Training
• Tuesday, September 13, 2011 – 1:30 pm – 3:30 pm
• Wednesday, September 14, 2011 – 9:30 am – 11:30 am
• Thursday, September 15, 2011 – 11:30 am – 1:30 pm
•
School Assessment Coordinator Training
• Tuesday, September 20, 2011 – 1:30 pm – 3:30 pm
• Wednesday, September 21, 2011 – 9:30 am – 11:30 am
• Thursday, September 22, 2011 – 11:30 am – 1:30 pm
• A recorded session for each training will be posted in
PearsonAccess after the scheduled trainings.
• Please refer to Weekly Briefing #10542.
4
Glossary of Terms
• PearsonAccess: is the vendor’s website
(www.pearsonaccess.com/fl) used for all CBT test
preparation activities.
• TestNav 6.9: is a testing platform that will be used for all
CBT assessments and requires an application download.
• TestHear: is a software platform to access accommodated
forms (e.g., large print, color contrast, zoom, screen reader)
for eligible students.
• ePat (electronic practice assessment test): is an online
practice test to help students become familiar with the
computer-based testing platform.
• Proctor Caching: is a process of loading or “caching” test
content locally on a computer at the school level to reduce
test delays due to network congestion.
5
Glossary of Terms,
cont.
• Class: is a required field in PearsonAccess. Students
are assigned to a class through the PreID upload or
Create a New Student Wizard.
– You not required to manage students through class
assignments.
• Test Session: is a required field for scheduling students
to take a test. The three ways that you can set up
sessions are: Test Group, Test Day, or Test
Administration.
• Student Authorization Ticket: is a secure ticket with
a unique login ID and test code assigned to a student.
• Session Roster: is a roster of students that are
scheduled to test together in a test session.
6
PearsonAccess – Operational Site (Blue)
• Website: www.pearsonaccess.com/fl
 A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
 Correct test administration must be selected each time you log in.
 Requires a username and password.
 Links to support materials:
www.FLAssessments.com/EOC
www.FLAssessments.com/AdditionalResources
 PearsonAccess will timeout after 14 minutes of inactivity.
7
PearsonAccess-Training Center (Brown)
• Website: www.pearsonaccess.com/fl
 Accessed from the Training Center tab on PearsonAccess Home page.
 Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in preparation for testing
 Requires a username and password.
8
PearsonAccess: School User Accounts
• School user accounts are necessary to complete the CBT test
activities.
• Create or reset your password for each Pearson site (operational
and training center).
• Create school user accounts for test administrators in Pearson site
(operational).
• Two different school user accounts may be set up:
 Individual accounts for each test administrator
 Test administrator will set up unique password.
 Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a school
user account.
TAM 16
9
CBT Readiness Activities
• Complete Certification Tool
• Install TestNav and TestHear
• Run System Check
• District-wide Infrastructure Trial
10
CBT Readiness Activities,
•
cont.
Complete Computer-Based Assessments Certification
Tool.
 All schools that will participate in the FCAT or FCAT 2.0
computer-based assessments must complete the tool
online at https://app1.fldoe.org/CBT/CertificationTool/
•
The instructions are posted to
www.FLAssessments.com/CertificationGuide.
•
The deadline to complete the tool for the Fall 2011
FCAT / FCAT 2.0 Retake was September 9, 2011 (see
Briefing #10348).
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Test Platform: TestNav 6.9
• TestNav 6.9 (TestNav)
 Platform for Florida’s high-stakes computer-based statewide
assessments.
 Software application installed either on a file server or on each
computer that will be used for testing.
 Every computer used for testing should have
a TestNav shortcut on the desktop.
Note: This is the URL used for
testing; it is different from the
URL used for the
Infrastructure Trial.
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NEW
Accommodated Test Forms
Platform: TestHear
• TestHear
 Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s high-stakes computer-based statewide assessments.
 Software application installed on each computer that will be
used to test students who require computer-based
accommodations.
 Local installation required.
13
Platform: TestHear
Assigning Accommodated Test Forms
Assigning an Accommodated Form
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
PearsonAccess
Lrg Prt
Zoom
Con
Scr Rdr
Lrg Prt+ Con
Lrg Prt+Scr Rdr
Lrg Prt+ Con+Scr Rdr
Zoom+ Con
Zoom+Scr Rdr
Zoom+Col Con +Scr Rdr
Con+Scr Rdr
Assistive Devices
Accommodations Offered
Large Print
Zoom
Color Contrast
Screen Reader
Large Print and Color Contrast
Large Print and Screen Reader
Large Print, Color Contrast, and Screen Reader
Zoom and Color Contrast
Zoom and Screen Reader
Zoom, Color Contrast, and Screen Reader
Color Contrast and Screen Reader
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Assistive Devices
Practice Test (ePAT)
• ePAT
 Electronic Practice Assessment Tool
 Provides students an opportunity to practice using the computerbased platform prior to testing.
 Available for download at www.FLAssessments.com/ePATs.
 Download ePAT launcher separately from test content.
 Accommodated ePATs are also available. Launcher is bundled
with the test content for accommodated forms.
 Scripts and instructions for downloading ePATs are under the
Resources tab.
15
Practice Test (ePAT),
cont.
• All students MUST participate in a practice test
prior to taking a computer-based assessment.
 Recommend completing at least two weeks prior to
administration.
 TestHear ePATs are also available for students to
NEW
practice accommodated CBT forms.
 Provide students with URL so they can practice on
their own: www.FLAssessments.com/ePAT.
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Practice Test (ePAT), cont.
• About the ePAT
 For the FCAT Mathematics Retake or the FCAT Reading Retake, use the
FCAT Reading and Mathematics Practice Test.
 For the FCAT 2.0 Reading Retake, use the FCAT 2.0 Reading Retake
Practice Test.
 Familiarizes students with
 Item types
 Reference Sheet
 Online tools
 Process of responding to items on the computer
 Practice test items are not intended to replicate the difficulty of the items
on the test.
 Work Folders will not be provided for practice tests.
 Instruct students to bring their own scratch paper and pencils/pens.
17
ePAT Online Tools
Test
Tool Name
Reading and
Mathematics
Pointer
Reading and
Mathematics
Eliminate Choice
Reading and
Mathematics
Highlighter Tool
Reading Only
Notepad Tool
Reading and
Mathematics
Eraser Tool
Reading and
Mathematics
Help Tool
Mathematics Only
Calculator Tool
Mathematics Only
Straightedge Tool
Mathematics Only
Exhibit Tool
Icon
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Proctor Caching
• Proctor Caching is a process of loading or “caching” test content
locally on a computer at the school level.
 Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
 Proctor Caching software is provided by Pearson.
 Reduces test delays due to network congestion.
 Provides students with a more seamless testing experience.
 Required for all FCAT/EOC computer-based testing in Florida.
• Proctor Caching Network Diagram
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Organizing Test Sessions
• Three ways of organizing test sessions
1. By Test Group – only includes students in a particular group (e.g.,
class, testing room) who will be testing together
Advantage: PearsonAccess can be used to manage the testing groups
and session rosters will include only one group of students testing
together. Can also be used to distinguish between students taking
regular computer-based form (Main) and the accommodated forms.
Disadvantage: will require setup and management of more sessions
2. By Test Day – includes all students in a school to be tested in a
subject on a particular day
Advantage: greater security because a session can be started and
stopped on the same day
Disadvantage: requires coordination of testing groups at the school
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Organizing Test Sessions,
cont.
3. By Test Administration – includes all students scheduled to be
tested in a subject during the entire test administration
Advantage: limits setup and management to one session and
additional make-up sessions do not need to be created
Disadvantage: test sessions are open and active during the entire
testing window, which may present a security concern; greater
coordination of testing groups at schools; and may be cumbersome
to locate and manage specific students
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Student Authorization Ticket
• Student Authorization Tickets (secure materials)
 Session/Test/Location
 Student Name
 Date of Birth
 Student Florida ID (partial)
 Student Signature Line
 URL
 Login ID
 Test Code (password)
• Students need a Login ID and Test Code (password) for each test session.
• Students need a pencil or pen to sign their tickets.
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Samples Of Printed
Student Authorization Tickets
Detail View/Single Ticket
Grid View/6 Tickets
List View/3 Tickets
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Test Code & Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess and
printed on Student Authorization Tickets and
Session Rosters. The Login ID and the test
code are required to log in to TestNav.
A unique four-digit number used to identify
groups of students tested together, which is
created by district assessment coordinators or
by school assessment coordinators. This is
entered after the Welcome screen in TestNav
and before students see the first question.
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NEW
Seal Codes for FCAT 2.0 Reading Retake
• The FCAT 2.0 Reading Retake is divided into two
sessions and must be administered over two days.
 A seal code is used to separate the sessions.
 For the accommodated computer-based FCAT 2.0
Reading Retake delivered via TestHear, test
administrators must ensure students only
complete questions 1-27 on Session 1 (day 1) and
complete questions 28-53 on Session 2 (day 2).
There are no seals or stop signs between sessions.
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Seal Code
(FCAT 2.0 Reading Retake only)
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Electronic Seal Code
•
•
•
(FCAT 2.0 Reading Retake only)
In Session 1, students will only be able to click “Next Section” from the Go To
screen.
Once they proceed beyond the Go To screen, they cannot return to Session 1.
TestNav will show 3 sections of the test with answered/unanswered questions.
 Section 1 is the Welcome screen/test group code section.
 Section 2 is questions 1-27 (Session 1).
 Section 3 is questions 28-53 (Session 2).
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Electronic Seal Code
(FCAT 2.0 Reading Retake), cont.
• The Session 2 Seal Code screen includes a stop sign and a box to enter
the seal code. Students cannot return to Session 1 from this screen.
Test administrators should not post the seal code until instructed to do
so in the script.
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Session Roster
• Session Roster can be used to record or verify most of
the required administration information.
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Fall 2011 Retake
Test Administration Schedule
Test
Testing Window
Duration
FCAT Reading PBT*
October 13 – 19, 2011
Untimed
FCAT Reading CBT and
FCAT Mathematics CBT
October 13- 26, 2011
Untimed
FCAT 2.0 Reading CBT**
(2 sessions – one per day)
October 13 – 26, 2011
½ a school day per
session
*FCAT Reading paper-based test administrations must be completed within the first 5 days of the
testing window.
**FCAT 2.0 Reading is divided into two sessions, which must be administered over two days during the
testing window. Each session may last no longer than half of a typical school day.
•
Computer-based (CBT) tests may be administered any time during the
entire 10 day testing window, if necessary.
Any deviation from this schedule requires written approval from the
FDOE prior to implementation.
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Fall 2011 Retake
Test Administration Schedule,
 FCAT 2.0 Reading Retake and FCAT
Mathematics Retake
 Computer-based test (CBT) ONLY
– Paper-based materials only for
students with IEP/504 Plans and
Department of Corrections
facilities, excluding DJJ facilities.
 CBT sessions may be scheduled during
the entire 10 day testing testing
window.
cont.
 FCAT Reading Retake
 Paper-based or Computer-based
(at approved schools only)
– Paper-based: Miami-Dade
schools must test October
13- 19, 2011.
– Computer-based: Sessions
may be scheduled during the
entire 10 day testing window.
– Untimed
 FCAT 2.0 Reading: 2 sessions on ½
school day each
 FCAT Mathematics: Untimed
NEW
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FCAT 2.0 Reading Retake
Students to be Tested
• All students who entered Grade 9 in 2009 and beyond
and are pursuing a standard Florida high school diploma
must pass the Grade 10 FCAT 2.0 Reading test.
• The following students participate in the FCAT 2.0 Reading
Retake:
• Retained Grade 10 and Grade 11 regular high school
students (first-time Retakers)
• Who did not pass the Grade 10 FCAT 2.0 Reading
Test
• Who have NOT achieved an ACT or SAT concordant
score(s) to meet their graduation requirement
32
FCAT Reading and FCAT Mathematics Retakes
Students to be Tested
• Students eligible to participate in the FCAT Reading Retake and FCAT
Mathematics Retake (SSS forms)
 All students who entered Grade 9 prior to Fall 2009 and are pursuing a
standard Florida high school diploma
• FCAT Reading Retake and / or FCAT Mathematics Retake:
Generally Grade 12-13 regular high schools students
 Who have not yet passed both parts of the FCAT required for graduation
with a standard diploma
 Who have NOT achieved an ACT or SAT concordant score (s) to meet their
graduation requirement
 Adult high school students who have not yet passed both parts of the FCAT
required for graduation with a standard diploma
 Certificate of Completion students
 Students in the second and third year of the Three-Year Graduation Program
See Fall 2011 CBT Manual or Fall 2011 Retake Manual for more information
about students to be tested.

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Students to be Tested
• English Language Learners (ELLs)
 Eligible ELLs are expected to participate in the Retake
tests no matter how long these students have been
receiving services.
• Students with Disabilities (SWD)
 Eligible students with disabilities participate in one of
the following with, or without accommodations, as
documented on an IEP or 504 plan
34
Other Programs
Program
District
Number
School
Number
Participation Registration /
Status
Reports
Miami-Dade Online
Academy (MDOA)
13
7001
MUST
Miami-Dade
Online Academy
•District will manage MDOA student in PearsonAccess for CBT
administrations. Student Authorization tickets will be delivered to
schools for the registered MDOA students.
•For PBT administration, schools should use school overage materials
to test MDOA students.
–35
Students NOT to be Tested
• Students that MAY NOT participate in Retake
administrations
– Students who have received a GED diploma
– Students enrolled in below Grade 10
– Home Education Program students
– FTC Scholarship Program students
– McKay Scholarship Program Private School students
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Accommodations
• Must be documented on the student IEP or Section 504 plans
• Administration Accommodations
 Flexible presentation
 Flexible responding
 Flexible setting
 Flexible scheduling
• Paper-based Accommodations
 Reading Passage Booklets (students test on the computer)
 Regular print
 Large print
 Braille
 One-Item-Per-Page
• Emergency 504 Plan
 Contact Mary Paz, ESE at 305-995-2799
37
Accommodations,
cont.
• English Language Learners (ELL)
ESOL Levels 1-4 Only
– Students who are currently receiving services in
a program operated in accordance with an
approved district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
38
Test Accommodation Field in ISIS
• Verify that all students requiring special test materials have
the proper test accommodation documented in the District’s
Integrated Student Information System (ISIS).
– Test Accommodations field on the Additional ESE
Information screen in ISIS.
• Please refer to Weekly Briefing #10296.
• Note: Verify receipt of the Large Print (LP), Braille (BR) and
One Item-Per-Page (OIPP) materials for all students who
require them as soon as materials are delivered.
• If additional materials are needed, the district assessment
coordinator must place an additional order in PearsonAccess.
39
Test Accommodations Field in ISIS,
cont.
For the 2011-12 school year, the options for the
Test Accommodations field include the following
(new options noted in bold italics):
•
•
•
•
•
•
•
•
•
C - Contracted Braille
U - Uncontracted Braille
L - Large Print
O - One item per page
P - Paper format test booklet instead of CBT
G - Large Print, Paper or CBT
R – Reading Passage booklet for CBT only
A- “Accommodated” CBT test form.
Q - Unique accommodation, other
Note: Fall 2011 FCAT / FCAT 2.0 Retake is the last test administration for which
paper-based large print forms will be available for CBT administrations.
Students with this accommodation will be scheduled for an accommodated CBT test form if
40
paper format is not available.
CBT Administrations Accommodations
• Accommodated CBT Forms administered through
TestHear
– Flexible Presentation must be documented on the
student’s IEP or Section 504 plan
– TestHear is a separate computer-based system that
runs on
• Windows PC workstations
• Macintosh workstations that can run Windows and
Mac OS 10.5 or later (e.g., via Boot Camp)
• Local installation required
– TestHear may be installed on as many computers as
required to accommodate all eligible students.
41
CBT Administrations Accommodations,
cont.
• Computer-based Accommodations available through TestHear
• Large Print
– 18-point font
• Color Contrast
– White Text/Black Background
– Black Text/Beige Background
– Black Text/Light Green Background
• Zoom
– 1x, 1.25x, 1.5x, 1.75x, 2x, 2.25x, 2.5x, 2.75x, 3x,
3.5x, 4x, 5x, 6x, 7x, 8x, 10x.
• Screen Reader
– text-to-speech audio presentation
42
CBT: Accommodation Codes
The following codes should be used by test administrators to record
accommodations actually used by each student during the test
administration. This information is later recorded in PearsonAccess by the
school assessment coordinator.
• For ESE/504 students:
 1-FP = Flexible Presentation
 1-FR = Flexible Responding
 1-FSC = Flexible Scheduling
 1-FSE = Flexible Setting
 1-AD = Assistive Devices
• For ELL students:
 2-FSC = Flexible Scheduling
 2-FSE = Flexible Setting
 2-AHL = Assistance in Heritage Language
 2-ADI = Approved Dictionary
43
Test Administration and Security Procedures
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net
/TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
44
Prohibited Activities:
Florida Statute and State Board Education Rule
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for students.
• Changing or otherwise interfering with student responses
to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
45
Prohibited Activities
• Allowing students to handle secure materials
before or after test administration.
• Leaving secure materials unattended.
• Leaving secure materials in classrooms or
taking them out of the building overnight.
• Administering the FCAT to family members.
46
Prohibited Activities:
Electronic Devices
• Possession of any electronic device that reproduces,
transmits, calculates, or records IS cause for
invalidation.
 “Possession” is defined as “within arm’s reach,”
even if the electronic device is not visible.
 Students should not have cell phones in their
pockets, clipped to their belts, at their desks, or
anywhere they can be easily accessed during
testing.
• Test administrators and proctors should also
turn-off their electronic devices during testing.
47
General Security Guidelines
•
•
•
•
•
•
•
Do
Provide secure storage
Restrict access
– 3 or fewer keys
Handle secure materials,
including affixing of labels in a
limited-access area
Secure visual barriers on
computer workstations
Maintain documentation
– Chain of custody
– Book assignment to students
Train test administrators and
proctors
Monitor students during lunch
break or extended breaks
•
•
•
•
•
Do Not
Allow unauthorized access to
materials or content
Open secure materials prior to
date allowed
Allow untrained or uncertified
staff to test students
Coach or provide assistance
during test administration
View, review, copy, or debrief
test content
–48
Reporting Irregularities
• All school staff are professionally responsible for
ensuring appropriate administration procedures and
reporting any irregularities.
• Reporting procedures
 Specified in Standards, Guidelines, and Procedures
for Test Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District
Administrative Office
 Appropriate investigative unit, if applicable
49
Reporting Irregularities,
cont.
• School personnel must be prepared to provide
documentation and information in support of
subsequent investigations of an incident.
 Testing conditions and test security protocol
 Testing location of students, including a list of students
who tested at the same location and their seating
assignment
 Academic history of students
 Resolution of the incident
 Steps implemented to avoid future losses or security
breaches
50
Caveon Data Forensics
• The FLDOE has contracted with Caveon Test
Security to provide its Caveon Data Forensics™
for all statewide assessments.
• Caveon will analyze data to identify highly
unusual test results for two primary groups:
– Students with extremely similar test responses;
and
– Schools with improbable levels of similarity, gains
and/or erasures.
• Flagging only the most extreme results
51
School Assessment
Coordinator
BEFORE TESTING
52
Planning for the Test Administration
• Identify a secure locked room to store test
materials.
• Verify counts of shrink-wrap packets against
packing slip.
• Report missing materials immediately.
– Request additional test materials, if necessary.
• You may open shrink-wrapped packets of secure
test materials (with security numbers) 3 days
before the first day of testing (October 10).
53
Planning for the Test Administration,
cont.
•
•
•
•
Provisions for Testing to Consider
Testing Location Considerations
Computer-Based Testing Considerations
Maintain a record of security numbers of secure test
materials.
– Administration Record/Security Checklist
•
•
•
•
Verify session rosters for CBT
Verify PreID Roster and Labels for PBT
Train test administrators and proctors
Assign a four-digit “Test Group Code” to each testing
session
54
What’s New for Fall 2011
• Students are now required to sign/agree to a
pledge that states that they will not “give or
receive unauthorized help” and they acknowledge
that such help is cheating.
• Test administrators must maintain an accurate
seating chart for each group of students testing
in the same room.
NEW
55
Provisions for Testing to Consider
• Determine school-wide plan to address:
–
–
–
–
–
–
–
Parent/student notifications
Electronic devices
CBT technical issues
Test script options
Lunch schedules
Late arrivals
Make-up testing
56
Communicate Testing Policies to
Parents and Students
Prior to testing, make sure the following policies are
communicated with parents and students:
• Electronic Devices Policy: If students are found with
ANY electronic device during testing, their tests will be
invalidated.
• Leaving Campus: If students leave campus before
completing the test (for lunch, an appointment, illness,
etc.), they WILL NOT be allowed to complete the test.
• Student Pledge: If students are caught cheating or
irregular answer patterns are detected during scoring,
their tests will be invalidated.
57
IMPORTANT
Method of
Delivery
Computer
Paper
Test Scripts
Scenario
Students will test using regular CBT
forms (may require administration
accommodations, such as flexible
scheduling, flexible setting, etc.)
Students will test using accommodated
CBT forms (e.g., zoom, large print,
color contrast, screen reader, assistive
devices)
Students will test using regular print
paper-based materials
(accommodations only for FCAT
Mathematics and FCAT 2.0 Reading
Retakes)
Students require large print, braille, or
one-item-per-page paper test materials
as an accommodation
Use scripts in the…
Fall 2011 CBT Manual
Fall 2011 Accommodations
Guide
Fall 2011 Retake Manual
Fall 2011 Retake Manual
58
Testing Location Considerations
•
•
Use classrooms whenever possible.
Make sure that each room is free of distractions and has
–
–
–
–
Comfortable seating
Good lighting
Sufficient workspace
Adequate ventilation
•
Avoid testing in a cafeteria, gymnasium, auditorium, or
library whenever possible.
•
Make sure that:
– students are not facing each other when seated at tables.
– students are not in seating (stadium or staggered) that allows them
to easily view other students’ answers.
– there is at least three feet between students.
– students cannot view others’ computer screens
•
Remove or cover all visual aids on student desks or
displayed in the room, such as posters showing
mathematical and scientific concepts.
59
Computer-based testing Considerations
• Allow sufficient work space for Work Folders and
Reading Passage Booklets
• Provide a secure testing environment
– During the practice test, check the
configuration of the room
– Use visual barriers (e.g., carrels, file folders
taped to the side of computers)
• Consider the number of proctors needed based
on the number of students tested.
60
CBT: Prepare Testing Room
• Ensure that all software applications, including Internet browsers, are
closed on all student workstations.
• Start TestNav, type in the correct URL, and open each student workstation
to the student login screen.
• Ensure that you have a way to contact the technology coordinator or
school coordinator during testing without leaving the room unattended.
• Test Sessions have a unique six-digit test code (password) that will be
printed on the Student Authorization Tickets and Session Roster.
 Test Code (password) is used to access the test.
 Test Group Code (4-digits) is used to identify groups of students tested together.
61
CBT & PBT:
Requested Administration Information
• Required Administration Information
 Students assigned to your room
 Student Name and Student Florida ID Number
 Attendance Information
 P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated
 Accommodations provided
 Codes are in the Fall 2011 Accommodations Guide
 Test Group Code (to identify groups of students tested together)
 Signatures of test administrator and school assessment coordinator and dates for
when secure materials (e.g., used Work Folders, Student Authorization Tickets,
Session Rosters, used Reference Sheets/Periodic Tables) are received and
returned
 (PBT Only) Unique security number of the test and answer book assigned to
each student.
62
PBT: Security Numbers
• Used to account for each test and answer book
• Consists of a nine-digit number followed by a check digit
• Packing list will indicate the number ranges assigned to
each school, and written documentation of the number
ranges must be maintained at all times during
distribution and return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
• See pg. 14 of the manual if a document becomes soiled.
63
Administration Record/Security
Checklists
64
Managing PearsonAccess
Student Information
• PreID file was submitted September 2, 2011.
 School may add students using the Create New Student wizard
after the designated PreID window.
• Access Session Roster
 Test sessions must be created in PearsonAccess.
 Students must be assigned to a test session BEFORE
student data can be verified.
 Test sessions can be modified at any time.
• All students testing on the computer that were captured
in the PreID file will be in a class called FL CLASS.
• Verify the accuracy of Student Name and Student
Florida ID number prior to testing using the Session
Roster.
65
Managing PearsonAccess
Filters and Search Fields
Filters and Search Fields in PearsonAccess
• Any column with this button
can be filtered.
 To filter data, click the symbol and enter the filter criteria.
 The column will be filtered according to the search term.
• Clicking on the column heading also allows you to sort the data in
descending or ascending order. Once the data is sorted, an up or
down arrow appears after the column heading.
66
Managing PearsonAccess
Sessions: Creating Test Sessions
Create a New Test Session
1. Log in to PearsonAccess, select Fall 2011 Retakes
administration.
2. Go to Test Management>Manage Test Sessions.
3. Click New Session to go to the New Test Sessions screen.
67
Managing PearsonAccess
Sessions: Creating Test Sessions
Create a New Test Session (continued)
4. Enter the session details:





Session Name (50-character limit)
School
Test to be Administered
Default Form Group Type (Main)
Scheduled Start Date (used for planning purposes – a test session will
not start until you click START on the Session Details screen)
68
Managing PearsonAccess
Sessions: Creating Test Sessions
Create a New Test Session (continued)
5. Add students to test sessions by:
• Class (View By: Classes) (FL CLASS)
• Individual Student (View By: Students)
6. Select the check box for each class or student to be added to
a session.
7. Click Save.
8. Return to the newly created test session or to the Manage
Test Sessions screen.
9. Maintain a list of all test sessions. Ensure technology
coordinator cached test content for all sessions and Proctor
Caching is running for sessions prior to the first day of testing.
69
Managing PearsonAccess
Sessions: View and Verify Student Data
• Student Name and Student Florida ID Number MUST be
correct in PearsonAccess.
• Confirm all students are in test sessions.
1. Go to Test Management>Manage Test Sessions
2. Select “View By: Students”
3. Select the Show All Students box and click Search
70
Managing PearsonAccess
Sessions: View and Verify Student Data
4. Review the Session Name column for any empty/blank fields.
 Click twice on this column heading to sort descending by name.
 Students who have not been placed in a session will have an empty/blank
field in this column.
5. Add students with blank fields to test sessions.
71
Managing PearsonAccess
Sessions: View and Verify Student Data
View and Verify Student Data
The Student Name and Student Florida ID
Number must be correct in PearsonAccess.
• Confirm all students are in test sessions (pg.
71).
• View and verify student data (pg. 71-72).
72
Managing PearsonAccess
CBT: Scenario/Action Required
Scenario
Action Required
Student Name or Student ID Number
is incorrect
See Delete a Student (pgs. 72-73) then Add a Student (pgs. 7375).
Other student information is incorrect
besides Student Name or Student ID
See Manage Other Student Information (pgs. 80-81) and Update
Student Information (pgs. 89-90).
Error in Student Name after first 11
characters of the first name or after
the first 12 characters of the last
name.
Use the incorrect profile for testing, then update the fields after
testing with the school or district student information database
manager.
Student not included in PreID upload,
student is new to school, or student
transfers from another school or
district.
See Add a Student (pgs. 73-75). (For a student transfer, do not
attempt to change the student’s enrollment in PearsonAccess.)
New test needs to be added or
changed for an existing student, or
incorrect test format is assigned (e.g.,
changing paper to online)
See To change the tests assigned to a student (pgs. 80-81).
(Note: changing a test to paper in PearsonAccess will not
automatically order materials or print a PreID label.)
Student not participating in the
administration
Remove from any test sessions. No further action required.
73
PBT: Student Demographic
Information
• PreID file generated on September 2 captured student
demographic information.
• PreID roster and labels will be provided for PBT only.
• Blank student grid sheets (non-preidentified) must be
gridded using a No. 2 pencil.
 Only school personnel may grid the following: Primary Exceptionality,
Section 504, ESE/504 Accommodation Types, ELL Accommodation
Types, and ELL
 School personnel or students may grid the following: Student Name,
District/School Number, Social Security Number or Florida Student
Number, Date of Birth, Student Grade Level, Gender, Ethnicity, and
Race.
 Incomplete grid sheets will result in delayed score reporting for those
students.
• For more information about specific demographic fields,
see pages 6-8 of the Fall 2011 Retake Manual.
74
PBT: Sample Preidentified Student
Label
• Four elements must be correct on PreID labels for
Retake documents: student name, student ID number,
district number, and school number.
75
PBT: Sample Student Grid Sheet
76
Test Administrators and Proctors
•
•
•
•
•
ALL personnel involved in the FCAT / FCAT 2.0 Retake administration must
receive training prior to the FCAT / FCAT 2.0 administration and sign a FCAT
/ FCAT 2.0 Administration and Security Agreement Form.
– All signed forms must be retained at the school site for 1 year following
the release of results.
Inappropriate actions by school or district personnel before, during, or after
test administration may result in consequences such as test invalidations
and/or loss of teaching certification.
 Please carefully read the Test Security Policies and Procedures to ensure
that you are following the correct procedures.
Only instructional certified personnel may serve as test administrators.
Instructional certified personnel AND support staff may serve as proctors.
Test administrators must become familiar with the script before the first day
of testing.
 Test script must be read verbatim.
77
FCAT / FCAT 2.0 Administration and
Security Agreement Form
78
Missing Materials and
Test Irregularities/Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity)
and possible security breaches to the school assessment
coordinator immediately.
• If a secure document, such as a test and answer book, a
Student Authorization Ticket, a used Work Folder, a used
reference sheet, or a Session Roster, is not found or a
test irregularity or security breach is identified, the
school assessment coordinator must contact the district
assessment coordinator.
• Missing Materials form and Test Irregularities/Security
Breaches form can be found online at
www.FLAssessments.com/FallRetake.
79
Training: Test Administrators and Proctors
• Securing a student’s computer if a student leaves the room and
will resume testing
Recommended
 Long breaks: student must exit the TestNav system by clicking the X or the
red circle in the top corner and then clicking Yes, exit the test
 Student will not be able to continue testing until he/she is authorized to resume
testing in PearsonAccess.
 Short breaks: visual block (e.g., a file folder) must be applied to obscure the
computer screen or turn off the monitor
• CBT: Accessing student comment forms after testing
(www.FLAssessments.com/RetakeStudentCommentForm).
• CBT: (If Applicable) Resuming students’ tests in PearsonAccess.
• (If Applicable) Returning paper-based materials.
80
Training: Test Administrators and
Proctors, cont.
• For CBT, test administrators are instructed to contact you in the
following circumstances:
 A student has not participated in a practice test session.
 A student has trouble logging in the first time.
 A student cannot see the shading on the Test Group Code screen.
 A test administrator does not have a Student Authorization Ticket for a student.
 A Student Name or Student ID is not correct (e.g., misspelled) on the Student
Authorization Ticket.
 A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.
 A student Exits the test to finish later and logs out of the test session.
 A student is in the wrong test session.
Provide instructions for test administrators to handle these
circumstances.
81
Training: Supervise Test Administration
• Test administrators MUST ensure that students:
 Clear the area around their workstations of all materials except for the
appropriate test materials
 Do not have books, notes, extra scratch paper, or electronic devices of any
kind (except for approved calculators) during testing, even if they do not
use them
 Have signed the student pledge
 Do not talk or make any disturbance
 Work independently
 Are recording their answers in the appropriate area
 Work in the correct test (For CBT, check student name and test in the top
left corner of the computer screen)
 Work in the correct session (FCAT 2.0 Reading Retake only)
82
Training: Supervise Test Administration,
cont.
• Test administrators MAY NOT:
 Talk with students about test items
 Help students with their answers
 Provide students with any information that would allow them to infer the
correct answer
 Discuss test items or answers with students even after testing has been
completed
 CBT only: Have any desktop-viewing programs or similar software that
would enable a test administrator to view test items and student
responses
83
Training: CBT Test Materials Needed
• Session Signs (Reading 2.0 Retake only)
– PBT will include internal seals between sessions.
– CBT will require a seal code to access Session 2.
– Accommodated CBT do NOT have a seal code to access Session
2. Test administrators must closely monitor to ensure correct
session.
• Reading Passage Booklets (Accommodation)
– Students are eligible if their IEPs or Section 504 plans include
this accommodation
– Booklets contain Reading passages but do not contain test items
– Students will respond to test items on the computer
84
Training: CBT Test Materials Needed,
cont.
•
Florida Computer-Based Testing Work Folders
– A blank piece of yellow 11x17 paper folded in half that students use to
work Mathematics problems
– Used work folders are secure materials
•
Seating Charts
– You are now required to maintain an accurate seating chart for each testing
room.
– The chart must record:
• Subject tested and room name/number
• Student names and their location in the room
• Date and time
• Test group code
• Test administrator/proctor names and/or test session name in
PearsonAccess
85
Training: Test Materials Needed
Calculators
• The four-function calculators distributed by the FDOE, formerly
referred to as “FCAT calculators,” are now called “approved fourfunction calculators”.
• Computer-based Mathematics tests have a built-in, four-function
calculator (TI-108).
• Students may request to use a hand-held FCAT calculator instead
of the online TI-108 calculator after participating in a CBT practice
test.
86
Training: Test Materials
Needed, cont.
Reference Sheets
 The computer-based Mathematics Retake has a pop-up window that
includes the FCAT Mathematics Retake Reference Sheet.
 Schools may provide paper copies of reference sheets to students;
however, schools must make their own copies.
87
Training: Proctor Duties and
Responsibilities
•
School Personnel may
 Prepare, distribute, and collect materials under direct supervision of
the test administrator
 Complete student grid sheets
•
Non-school Personnel may
 Assist in monitoring test administration only
 Only be used as an “extra” pair of eyes
•
M-DCPS students may NOT serve as proctors.
Students Ratio
Paper-based Tests
Student Ratio
Computer-based Test
Proctors
1-30 students
1-25 students
Test Administrator*
31-60 students
26-50 students
Test Administrator and 1 Proctor
61-90
51-75 student
Test Administrator and 2 Proctors
*It is recommended that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
88
Training: Sample Security Log
The same Security Log must be used for PBT and for CBT.
89
CBT: Manage Test Sessions
Manage Test Sessions
TASK
DESCRIPTION
CBT
MANUAL
PAGE(S)
View an Existing Test Session
Check the session details and verify that students are
assigned to the correct session.
Add, Move, or Remove Students
Manage student session assignments
77-78
Manage Class Information (optional)
Classes can be used to manage students in
PearsonAccess.
78-79
Manage Other Student Information
Some student data may be changed in PearsonAccess.
80-81
Technology Coordinator
Proctor Cache Test Items
Proctor Caching is required for efficient test delivery.
Provide technology coordinators with a list of all test
sessions for school.
97-123
Print Student Authorization Tickets,
Seal Codes, and Session Rosters
Each student needs a Student Authorization Ticket in
order to log in to the test session, and each test
administrator needs a Session Roster.
81-82
Distribute Student Authorization
Tickets and Session Rosters to test
administrators
Student Authorization Tickets and Session Rosters are
secure and should only be distributed on the day the
assessment will be administered.
81-82
76
90
School Assessment
Coordinator
DURING TESTING
91
CBT: Manage Test Sessions,
cont.
Test Session Management
DESCRIPTION
MANUAL
PAGE(S)
Start test sessions
A session must be started in PearsonAccess
before students can begin the test.
84-85
Monitor session details
Keep track of each student’s testing status
in PearsonAccess.
85
Resume students’ tests
If a student exits the test (intentionally or
unintentionally) and will finish later.
85-87
TASK
Note: NEVER submit a student’s answers or mark a student’s test complete
because of a technical issue without first receiving directions from FDOE or
Pearson. Only mark a student’s test complete if the test is intended to be
scored.
92
School Assessment
Coordinator
AFTER TESTING
93
CBT: Manage Test Sessions,
cont.
Test Session Management Tasks After Testing
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s test
“complete”
Mark a student’s test complete if a student
exits the test and will not resume the same
test.
91-92
Stop test sessions
A test session cannot be stopped until all
students are in “Completed” or “Marked
Complete” status or until “Ready” students
have been removed.
92
Invalidate tests
Any tests that should not be scored must be
invalidated.
92-93
Record
accommodations
All accommodations used by students must
be recorded in PearsonAccess.
93
Note: Test sessions must be STOPPED after all students are in
94
“Completed” or “Marked Complete” status.
Test Invalidation
Policies and Procedures
• Purpose of test invalidation is to identify when the validity of
test results has been compromised.
• Test administrators should discuss situations involving
possible invalidation with the school assessment coordinator
and the situation should be investigated immediately.
• A test MUST be invalidated if any of the following
circumstances occur:
 A student has an electronic device during testing.
 A student is cheating during testing.
These situations should be investigated and discussed with the school assessment
coordinator and site administrator before a final invalidation decision is made.
95
Test Invalidation
Policies and Procedures
A test MAY be invalidated if any of the following
circumstances occur:
1. A student becomes ill and is unable to finish, OR a student is not allowed the
correct amount of time.
2. A student was given an accommodation not allowed on the FCAT/FCAT 2.0.
3. A student was given an accommodation not on the student’s IEP, Section 504
plan, or ELL plan.
4. A student was not provided an allowable accommodation listed on the
student’s IEP, Section 504 plan, or ELL plan.
5. An error occurs in test administration or procedures that could compromise
the validity of the test results (e.g., students had access to an unauthorized
visual aid that gave an unfair advantage).
6. A student is disruptive during testing.
7. A student taking the FCAT 2.0 Reading Retake works in the wrong session
(e.g., works in Session 2 on Day 1, changes answers in Session 1 on Day 2).
96
PBT: DNS and UNDO Bubbles
The DNS bubble MUST be gridded if any of the following
circumstances occur:
1.
2.
3.
The document is defective and USED.
A student name, student ID number, district number, OR school
number is INCORRECT on a label affixed to a USED document.
A student label has been placed over another student label on a USED
document.
Under the following circumstances, it is NOT necessary to grid the DNS
bubble if the document has been packaged properly for return with all
other NOT TO BE SCORED materials:
1.
2.
3.
4.
The preidentified document belongs to a student who has withdrawn
before testing begins.
The preidentified document belongs to a student who was absent during
the entire testing window.
The document is defective and UNUSED.
The preidentified information is incorrect and the document is UNUSED.
97
PBT: DNS and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• DNS bubble must be gridded when:
 A test is invalidated
 A document is defective and USED
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
98
CBT: Recording Invalidations and
Accommodations
• Instructions provided in the Fall 2011 CBT manual for
invalidating a test.
– You must select a reason in the “Do Not Score” field.
• Instructions provided in the Fall 2011 Accommodations
Guide for recording accommodations.
• Test administrators recorded the accommodations codes
for the accommodations actually used on the record of
required administration information.
• Accommodations are associated with the test and not
with the student. They must be recorded for each test
taken by the student.
• Must be completed by 4:00 PM EDT Wednesday,
October 26.
99
PBT: Prepare Test Materials for Return
Mispackaged materials will delay reporting of student results.
•
Verify that all distributed secure materials have been returned. Notify your district
assessment coordinator immediately if any secure materials are missing.
•
Check for and remove any stray reference sheets from the Mathematics test and
answer books. Remove any clips from the FCAT 2.0 Reading Passage Booklets.
•
Make copies of the records of required administration information.
•
Make copies of all Security Logs and seating charts and file the copies.
•
If a test has been invalidated, verify the DNS bubble has been gridded and that
the document is placed with TO BE SCORED materials.
•
Verify that the DNS bubble has been gridded on defective documents and that the
document is placed with NOT TO BE SCORED materials.
•
Verify that no DNS bubble has been gridded by mistake. If it has, verify that the
DNS bubble has been erased and the UNDO bubble has been gridded and place
the document with TO BE SCORED materials.
•
Securely store any hand-held calculators.
100
PBT: Document Count Forms
•
Verify that all documents from make-up sessions are included.
•
Complete a separate form for each document type by following the instructions on the form.
 Verify that you have included all documents from make-up sessions before you complete
each form.
 Do not combine more than one document type under the same count form.
 Do not copy blank count forms; however, once the count forms are completed, you may
copy them for your records.
•
Place each completed form on top of the first stack of corresponding TO BE SCORED test
and answer books. ENSURE that the count listed on the form is accurate.
– Remember to include the count of INVALIDATED test and answer books (if
applicable)
– Complete and secure paper bands.
• Do not use staples, paper clips, or take to seal the bands.
101
PBT: Document Count Forms
102
PBT: Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
103
TO BE SCORED Test
and Answer Books
Packaging Diagram
Miami Dade Online
Academy (13/7001), if
applicable
Note:
Place invalidated documents
marked DNS below the
Document Count Form and
include in count.
104
Special Documents
Packaging Diagram
105
PBT: NOT TO BE SCORED
• Not To Be Scored materials (yellow-labeled)
boxes
– Test books (used and unused).
– Unused documents (preidentified and nonpreidentified).
– Defective documents with DNS bubbles gridded.
• No special order is required.
106
CBT: NOT TO BE SCORED
• Not To Be Scored materials (yellow-labeled)
boxes
– Reading Passage Booklets, if applicable
• Keep at the school for one calendar year:
– Student Authorization Tickets
– Copies of all records of administration
information
107
Reading, Mathematics, Science, and Retake
Return Label Reference Chart
MATERIALS INCLUDED
LABEL COLOR
MANUAL REFERENCE
TO BE SCORED FCAT / FCAT 2.0 Retake
Documents
RED
Fall 2011 R/M Retake
Manual Pgs 62-63
YELLOW
Fall 2011 R/M Retake
Manual Pg 65
WHITE
Fall 2011 R/M Retake
Manual Pg 99
NOT TO BE SCORED Materials
All Special Document Materials
108
District Assessment Coordinator Only Box
Test
FCAT Reading,
FCAT Mathematics,
and FCAT 2.0
Reading Retake
(including CBTs)
MATERIALS INCLUDED
•Original Administration Record /
Security Checklist or school’s developed
form
•Original Security Logs
•Original Seating Charts
•Reference Sheets (Used and Unused)
•Florida Computer-Based Testing Work
Folders (Used and Unused) (CBT only)
•Session Rosters (CBT only)
•Seal Codes (CBT only)
•Accounting for All Secure
Documents for Fall 2011 FCAT /
FCAT 2.0 Retake
•School Procedural Checklist (FM6927)
Keep copies of documentation for your records.
LABEL
COLOR
No Return
Label – Mark
Boxes:
District
Coordinator
ONLY
MANUAL
REFERENC
E
Fall 2011
FCAT /
FCAT 2.0
Reading
and Math
Retake
Manual
page 65
109
Return Schedule
FCAT / FCAT 2.0 Retake
FCAT / FCAT 2.0 RETAKE
MATERIALS
RED -“To Be Scored”
Training Packet
RETURN / PICK- UP DATE
High Schools and Alternative Centers:
Pick-up by ZAP Courier Services of all “To Be Scored” FCAT Reading
Retake and Paper-Based Accommodations for eligible students
(Including Visually Impaired materials)
Thursday or Friday, October 20 – 21, 2011
High schools not ready upon drivers’ arrival are responsible
for delivering the materials to the Test Distribution Center on
the same day, NO EXCEPTIONS.
YELLOW- “Not To Be
Scored”
Adult Centers:
Hand-deliver to TDC All FCAT / FCAT 2.0 Retake materials (Including
calculators):
Wednesday or Thursday, October 26 – 27, 2011
District Assessment
Coordinator Only
High Schools and Alternative Centers:
Hand-deliver to TDC “Not to be Scored” and District Assessment
Coordinator Box
Thursday , Friday, or Monday, October 27 – 31, 2011
Test materials may be returned earlier than the designated date if testing is
completed.
110
Technology Coordinator
Before, During, and After
Testing
All instructions for the Technology
Coordinator apply to computer-based
test administrations only.
111
Technology Coordinator Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 CBT Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements,
including screen resolutions set to 1024 x 768.
 Confirm TestNav 6.9 software has been installed (file share or
local install) on all computers to be used for testing.
 Confirm TestHear software has been installed (local install only)
on all computers to be used by students requiring accommodated
CBT forms.
NEW
 Ensure all student workstations have successfully loaded the
Infrastructure Trial (see Infrastructure Readiness Guide at
www.FLAssessments.com/AdditionalResources).
112
Technology Coordinator Before Testing
Checklist
 Meet with the school assessment coordinator to discuss the administration
of the computer-based test and walk through the test administration.
 Discuss and implement plans for handling possible technical interruptions
during testing.
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of applications that must be disabled prior to testing
(e.g., screen savers, automated virus scan software, remote access
applications, and the Macintosh control strip).
 Computers used for test administration activities (i.e., PearsonAccess)
have the appropriate required version of a standard Internet browser
based on the operating system in use on the computer and the browser’s
pop-up blocker is disabled.
 School has a high-speed connection to the Internet AND the connection is
113
not over-allocated.
Technology Coordinator Before Testing
Checklist
 If a firewall is used, appropriate destination/port/protocol combinations are
allowed through the firewall.
 Any proxy servers have been checked to ensure that the appropriate URLs
are not blocked.
 Internet content filters are configured to allow the specific IP addresses
required for administering computer-based testing.
 Proctor Caching computer(s) have been set up properly.
 A printer is available for printing the Student Authorization Tickets, seal
codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer have not
been updated with any additional software and will not be updated before
testing begins.
114
Technology Coordinator Before Testing
Checklist
 Confirm that test content has been cached for all scheduled test sessions.
Test content is available one week prior to the test administration
window.
 Verify that the performance of your Internet connection is consistent with
expected levels of performance for computer-based testing.
 Ensure no high bandwidth network activity other than computer-based
testing will be occurring during the testing window.
 Ensure that laptops are connected to AC power. If batteries must be used,
ensure that they are fully charged and have the capacity to last for the
entire test session.
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging and email notification.
 Disable screen savers, power savers, and remote desktop.
115
Technology Coordinator Before Testing
Checklist
 Disable or delay anti-virus, auto-scan and/or auto-update, system restore
utilities, Windows Security Firewall, web content filtering, or other software that
may impact CPU speed or scan/block information transferred between the
workstation and the servers.
 Alert your school to the dates and times for computer-based testing and require
students and teachers not testing to refrain from using any streaming media or
other high-bandwidth applications while students are testing.
 Ensure student workstations and the user profiles and logins being used for
testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and
TestNav/Logs directories.
 Ensure that the primary and secondary save locations are set for student
response files and that students have read-/write-access to these locations.
 Ensure that test administrators are familiar with how to access TestNav software
from student workstations and how to access the student comment forms (if
shortcuts are provided).
 On each day of testing, confirm the Proctor Caching computer and Proctor
Caching software are turned on and remain running.
116
Technology Coordinator Before Testing
Workstation Specifications
General Specifications (Windows/PC and Apple/Macintosh)
Each computer must meet or exceed the following General Specifications in addition to the
applicable Operating System Specifications below:
 500 MB available disk space
 1024x768 screen resolution
 Keyboard and mouse (or other pointing device)
 High-speed internet connection
Operating System Specifications
Windows/PC
Apple/Macintosh
Windows XP (Service
Pack 3)
 Pentium III 733
MHz processor
 512 MB RAM
Windows Vista (Service
Pack 1)
 Pentium III 1 GHz
processor
 1 GB RAM
Windows 7
 Pentium III 1 GHz
processor
 1 GB RAM
Mac OS X 10.4
G3, G4, G5 500 MHz
processor
512 MB RAM
Mac OS X 10.5
Intel, G4, G5 867 MHz
processor
512 MB RAM
Mac OS X 10.6
Intel processor
1 GB RAM
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Technology Coordinator Before Testing
Workstation Specifications
Additional Specifications for TestHear (Accommodated Forms)
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running Windows
(e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that
cannot also run Windows.
• For students requiring the screen reader, the computer must be equipped with
an audio card and headphones.
• For an optimal student experience, any computer that takes a noticeably long
period of time (e.g., more than 10 seconds) to start and run applications,
even computers which meet the requirements above, should not be used for
high-stakes computer-based testing, if possible.
• The testing platform does not permit access to other applications during
testing. This means that any applications that may automatically launch
during testing will interrupt the student’s testing session, logging the student
out of the test. Applications such as antivirus updates, power management
software (laptops), screen savers, and email with automatic message
notifications should be configured so they do not launch during test sessions.
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Technology Coordinator Before Testing
NEW
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15%
shading on the Test Group Code screen when they first log
in to the test.
• If students cannot see the shading, they must exit the test
and their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are
provided on pgs. 128-129 (Fall 2011 CBT Manual). The
steps for changing contrast and brightness settings will
vary depending on the manufacturer and model of each
individual monitor.
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Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing Proctor Caching are provided in the Fall
2011 CBT Manual.
• Computers used for Proctor Caching do not need to be server-class
machines but should meet the system requirements

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the local
hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching computer is
in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test items.
 “Purge cache” function deletes all encrypted test content from the hard
drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of each
administration window.
• Proctor Caching Computer Placement


Proctor caching can be implemented at either the lab- or the schoollevel.
Computer should be located as close as possible on the network to the
student workstations.
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Technology Coordinator Before Testing
TestNav
• Instructions are provided in the Fall 2011 CBT Manual.
• Once TestNav has been properly installed and tested, it should
continue to be successful on student workstations through the test
administration, as long as no incompatible software updates are
made.
• Annual updates to TestNav may require re-installation of software.
(There are currently no updates to the software for 2011-2012. The
version of TestNav installed for 2010-2011 can be used for 2011-2012,
unless otherwise indicated by the FDOE.)
File Share vs. Local Install
• Two options for installing TestNav


File Share
Local Install
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Technology Coordinator Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement in a
large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points of System automation tools, such as SMS
failure
[Windows] and Apple Remote Desktop
[Mac] can make local installs much
easier)
- Requires that configuration changes be
made on each machine
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Technology Coordinator Before Testing
NEW
TestHear
• TestHear must be installed on all computers that will be used by
students requiring accommodated CBT forms (e.g., large print, zoom,
screen reader, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
the Fall 2011 Accommodations Guide.
• TestHear ePATs will only operate on Windows PC workstations and on
Macintosh workstations that have Mac O S 10.5 or later installed and
are running Windows (e.g., via Boot Camp). TestHear will not work on
Mac O S 10.4 or on Macs that cannot also run Windows.
• Local installation is required for TestHear.
• TestHear accommodated forms are larger than regular TestNav forms.
To help determine bandwidth requirements and to provide an
opportunity to practice loading TestHear forms, accommodated test
data will be added to the Testing Volume Calculator in the TestNav
System Check (www.FLAssessments.com/SystemCheck) and to the
Infrastructure Trial in the Training Center. The FDOE will notify
districts when these features are available.
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Technology Coordinator During Testing
Checklist
 Ensure Proctor Caching software is running on all Proctor
Caching computers.
• Turn on Proctor Caching software
 Windows: go to Start>All Programs>Proctor
Caching>Proctor_Caching
 Mac: once Proctor Caching is initiated it will not have to be restarted
unless it has been manually stopped.
 Monitor each testing room to ensure that there are no technical
issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator After Testing
Tasks
 Purge Test Content from the Proctor Caching Computer
 Complete Comment Form. Please provide feedback that
will be meaningful to the FDOE and the test contractor.
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Reminders for Fall 2011
See the appropriate test administration manual for more details on all
reminders.
For paper-based and computer-based administrations:
• Inappropriate actions by school or district personnel before, during, or after test
administration may result in consequences including test invalidations and/or loss of
teaching certification.
• Students may not have any electronic or recording devices at their desks, in their
pockets, or anywhere they can reach them during testing, even if the devices are
turned off or the students do not use them.
• If a student begins a test and leaves campus without finishing, he or she will NOT be
allowed to complete that test.
• Forms and materials for test administration can be found at
www.FLAssessments.com/FallRetake.
• School assessment coordinators and test administrators must maintain certain required
administration information, as directed by the district assessment coordinator.
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Reminders for Fall 2011,
cont.
For CBT only:
• Test Administrator user accounts are available in
PearsonAccess. School assessment coordinator have
instructions for creating/assigning these accounts.
• Students are required to participate in a practice test
using the script provided in the manual.
• Students can request a hand-held calculator to use on the
day of testing.
• Schools can supply photocopies of the reference sheet to
students.
• Test sessions must be STOPPED after all students are in
“Completed” or “Marked Complete” status.
128
Reminders for Fall 2011,
cont.
For PBT only:
• You will receive a set of PreID labels for each paper-based test being
administered. Affix the label to the correct test for that student.
 If a label is affixed to the wrong book, it CANNOT be used by another
student. Do not remove the label. Return it with other NOT TO BE
SCORED materials and grid the PreID information on a replacement test
and answer book.
 The following categories must be correct on a label in order for it to be
used: Student Name, Student ID Number, District Number, and School
Number.
• School assessment coordinators and test administrators must track security
numbers of secure test documents.
• Test administrators and school assessment coordinators must refer to the
Special Documents section of the manual for large print, Braille, and oneitem-per-page responsibilities.
• Pre-populated Administration Record/Security Checklists are provided in
PearsonAccess.
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Comment Forms
 Complete Comment Form
• Please provide feedback that will be meaningful to the FLDOE and the
test contractor.
CBT Student Comment Form:
www.FLAssessments.com/RetakeStudentCommentForm
Test Administrator Comment Form, School Assessment
Coordinator, and Technology Coordinator:
www.FLAssessments.com/FallRetake
 Click the Test Administrator, CBT School Assessment
Coordinator, or CBT Technology Coordinator Comment
Form and complete the form.
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Pearson Support and
PearsonAccess
• Contact Pearson Support
 Phone Number: 1-877-847-3043
 E-mail: [email protected]
• Appendix C in the Fall 2011 CBT Manual provides the following
information:
 PearsonAccess
User Accounts
Browser requirements
Logging in for the first time
Resetting passwords
 Training Center
Test Setup Exercise
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CONTACT INFORMATION
Student Assessment and Educational Testing
Maria C. Bruguera, Director I
Email: [email protected] or
Mara Ugando, Staff Specialist
Email: [email protected]
305-995-7520
Infrastructure and System Support
Roly Avila, Supervisor
Email: [email protected]
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