Transcript Document
PICTO Enterprise Resource Planning (ERP) System Ayla Information Technology [email protected]
Agenda Overview System Management Module Accounting Module Inventory Module Manufacturing Module Cheques Module Purchasing Module
PICTO Overview
PICTO Overview PICTO is designed to meet the needs of company managers It aims at facilitating the process of managing companies.
Provides managers and owners more insight into the resources of their business
Offers both Arabic
PICTO Overview
And English interfaces
PICTO Overview Designed in a modular fashion to enable customers to purchase only the needed system for their business.
System Management Module The system management module includes the following functionalities:
Account Setup
Starting Balances Determine the starting balances for each account in the company account tree
Year Ending
User Management
View a list of currently logged in users
Grant users accessibility to certain system accounts
Manage unlimited number of users
Manage Store Security for each user
Backup/Restore
The back-up & restore functionalities enable users to back-up or restore company data by a click of a button
Log History
Log History: Follow up the Transaction that happened on the vouchers and the work of users
Accounting Module The accounting module is divided into:
Accounts Management
Create an unlimited number of accounts
Accounts Management
Ability to search for an account using any of the entered data
Accounts Management
Using Accounts hierarchy
Ability to view all information related to an account and important numbers
The accounting module supports the following vouchers Normal Vouchers Cash Payment Bank Payment Payment Receipt Services invoices Service/ Assets
Accounts Transactions
Using F1 Using F2 Users can move between vouchers using the arrows at the bottom
Accounting Module Accounts Transactions
Using the F3 key
Ability to quick search accounts
Accounting Module Accounts Transactions
Using the F6 key
Ability to view all descriptions
Ability to Use the immediately previous voucher description
Accounts Transactions
Users are able to update any number of vouchers at the same time
Ability to search for a certain voucher using any entered data
Accounts Transactions
Accounting Module Reports
Unique, multipurpose reports That Are : 1.
2.
Analytical Graphical 3.
4.
Easy to comprehend Can be easily transferred to Excel
Reports
Inventory Module
The Stocks Module is divided into:
Items Management
The Item Management enables users to manage the stocks items Groups
Items hierarchy enable users to divide stocks items into three group levels.
Items Management
Items The forth level includes actual stocks items.
Items Management
Four different Price levels
Items Management
The user is able to view the items details
Items Management
Items Management
Users are able to search for an item using any entered data
Users should setup stores before they are allowed to use the stocks module
Stocks Setup
Unlimited number of stores along with separate system accounts for each stores Users are able to create new stores and connect it to the accounting system by
Stocks Module
PICTO supports:
The stocks vouchers supports the following transactions Items Receipt Invoices Items Adjustment Returned Sales Stocks Transfer Issue Voucher Sample
Stocks Module Items Transactions
Items Transactions
From the search results, vouchers can be printed and viewed
Ability to search for a certain voucher
Users are able to update any number of vouchers at the same time
Stocks Module Items Transactions
Stocks Module Reports
Cheques Module
The Cheques Module is divided into:
The system presents the user with the Bank Payment voucher
Issued Cheques
Issued Cheques
Issued Cheques
The system presents the user with a search option
Using Any of the data entered To edit Or View or print chq Or manage accounts
Manage accounts is divided into
Issued Cheques
Cheques Module Issued Cheques
The system presents the user with the Receipt voucher
Receipt Cheques
Receipt Cheques
Cheques Module Receipt Cheques
The system presents the user with a search option with similar functionalities as that of the issued cheques
Cheques Module Reports
The user will be able to choose the following before running the report:
Reports
Reports/Customize Cheques Report
Reports/Customize Cheques Report
The report will display:
Reports/Customize Cheques Report
Purchasing Module
Quotations
Quotations
Post Quotations Go to Internal Requests
Internal Requests
Internal Requests
Approve Internal Request Move to Formal Requests
Formal Requests
Formal Requests
Post Formal Request Move to Order
Post Order to show on delivery or to close order (to show qty on order) close order … when QTY delivery and finish –
Orders
Orders
To Delivery the actual QTY received Post Delivery to shown in the item receipt under Inventory Module
Deliveries
Reports
Manufacturing Module
The Manufacturing Module is divided into:
Manufacturing Module Equations
Users are able to add and edit various manufacturing equations
Equations
Users are able to search and view equations
Equations
Users are able to enter the availability of a particular product
Manufacturing Module
Users are able to enter various information about batches :
Batches
Manufacturing Batches Packaging Batches Users are able to update particular batches and view them
Sales Module
Sales module have the following Functionalities:
Approved Quotation Order
After creating these quotations user sends them to clients to gain their responses.
user creates quotations by entering items details (Like price, quantity, and discount) , quotation Period and sales man.
When the user have the customer response, they may send the accepted quotation to the order section or reject the quotation
user able to create orders for approved Quotations
User here edits the quantities and the order to satisfy the client needs and finally issues orders to delivery section.
Posted order Delivery
The user could search for the pending orders, choose the order and create delivery for that order
The user can transfer accepted delivery to issued invoices
Also the sales module may be used for the services company
Send to the customer and accepted by them Quotation order Posted Delivery Issue invoices Updated Delivery
Thank You