Transcript 在答卷使用電腦條碼 Use of Barcode Labels on Answer Scripts

2009
Centre Supervisors’
Conference
HKALE
Use of English
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CONTENTS
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Important Notes for 2009 HKALE
Major Exam Procedures
Highlights of UE Listening Test
Handling of Exam Irregularities
Q&A
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Important Notes
for 2009 HKALE
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IMPORTANT NOTES
1. Calculators
– Electronic calculators may be used in any
exam session except for language subject
exams (i.e. Chinese Language & Culture and
Use of English).
2. Barcode labels
– Candidates are not allowed to remove any
unused barcode labels from the exam centre.
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IMPORTANT NOTES
3. Sitting the listening tests in the “Special
Room”
– Candidates must listen to the radio
broadcast through the ordinary radio in the
“Special Room” and cannot use their own
radio with earphones.
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IMPORTANT NOTES
4. Question number boxes
– Candidates have to put a “X” in the question
number box on the top of each page of
answer books / supplementary answer
sheets on which they have written any
answers.
– Remind candidates in the “15 minutes left”
announcement to mark the question number
box and that no extra time will be given after
the “time is up” announcement to mark the
box.
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Major Exam
Procedures
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BEFORE THE EXAM
• Upon receipt of the question papers, stamp a school seal
on the receipt.
• Brief invigilators of the exam regulations and procedures
(invigilators should report duties 30 min before the start
of exam). SR4i
• Distribute the stationery and barcode labels before
admission of candidates.
• Admit candidates 15 min before the start of exam (50
min before the start of Listening Test). Give them
sufficient time to check the barcode sheets and exam
stationery (e.g. answer books).
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BEFORE THE EXAM
• Supplementary answer sheets / graph papers are of A3
size (folded into A4 size) and should not be torn apart.
• Do not use previous years’ answer sheets / graph papers.
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BEFORE THE EXAM
• Switch off the school bell and the PA system.
• Instruct candidates to check their mobile phones
(including the alarm function) and other electronic /
communication devices to ensure that they have been
switched off. (Give them sufficient time to check and
switch off their mobile phones.)
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BEFORE THE EXAM
• Instruct candidates to put their mobile phones, preferably
with the batteries removed, under their chairs in a
position clearly visible to the invigilators.
• Check carefully the question paper packets and open
them in front of the candidates and the invigilators.
• Ensure that candidates have sufficient time to affix the
barcode labels before the exam.
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BEFORE THE EXAM
• Before making the first announcement, arrange an
invigilator to stay at the entrance of the exam hall and
distribute the Mobile Phone Reminder Cards to
candidates arriving at the centre after the first
announcement.
Note:
This arrangement is not applicable to the Listening Test.
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BEFORE THE EXAM
• Use of English Section B ─ AL(F) answer
book
• Remind candidates to affix barcode labels in
the designated spaces.
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Use of English Section B
AL(F) Answer Book
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AFTER THE START OF EXAM
• Write the actual starting time and the correct finishing
time on the blackboard.
• Nobody should be allowed to take away the question
papers during the entire exam period
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AFTER THE START OF EXAM
• During attendance taking, check whether
– the photo on the Admission Form / Identity Card
resembles the candidate (to reduce the possibility of
impersonation);
– the subject being taken is listed on the Admission Form;
– the candidate number shown on the Admission Form
matches with that on the barcode label.
Note: In the Listening Test, attendance taking should be
done after the admission of candidates and before the
radio broadcast.
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AFTER THE START OF EXAM
• If a candidate is found to have a calculator on the desk
during a language subject exam, check the calculator
jacket and instruct the candidate to put it under the chair.
If no irregularity is observed, it is not necessary to
report such cases.
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AFTER THE START OF EXAM
• In case a candidate requests to go to the toilet, arrange
an invigilator to accompany the candidate and to
exercise an appropriate degree of supervision. Record
the candidate number and time on Report Form SR4t.
• Ensure that early leavers do not remove the question
papers and answer scripts from the exam centre.
• Report irregularities in detail to the HKEAA (e.g.
suspected cheating, irregularities concerning mobile
phones or electronic / communication devices, subject
not listed on the Admission Form, etc.).
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END OF EXAM
• When collecting the answer scripts, check whether the
candidates have affixed the barcode labels on the
answer scripts.
• Collect all barcode sheets (with/without unused barcode
labels) and put them in the Barcode Sheet Envelope.
• Dismiss the candidates only if the number of scripts
collected tallies with the number of candidates present.
• Place the answer scripts in the appropriate script
envelopes according to the candidate number ranges
printed on them. The envelopes must be tied together
with a piece of string.
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UE SECTION A: LISTENING TEST
Before the exam
• Switch off the school bell and the PA system.
• Determine the best radio frequency for the centre using
a digital radio.
• Assign one to two classrooms close to the exam hall as
“Special Rooms”. Place an ordinary radio or radiocassette player on the teacher’s desk in the “Special
Room”. Tune it to RTHK Radio 2.
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UE SECTION A: LISTENING TEST
Special Room
• In case of candidates entering the “Special Room”
before 9:45 am, switch on the radio.
• Switch on the radio at around 9:45 am even if there is no
candidate in the “Special Room”.
• Candidates who sit the listening tests in the “Special
Room” cannot use their own radio with earphones.
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UE SECTION A: LISTENING TEST
Special Room
• For candidates who go to the “Special Room” after the
start of the exam broadcast, if they bring with them the
question-answer books, they should continue to use
them.
• In case the candidates do not bring with them the
question-answer books, they should be given a new one.
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“Special Room” invigilators should be very flexible in
handling the exam arrangements for any candidates who
arrives just before / after the exam begins.
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UE SECTION A: LISTENING TEST
Special Room
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On the Sessional Report (Special Room), “Special
Room” invigilators should
1. accurately enter the candidates’ arrival time at the
“Special Room” and the reasons for attending the
“Special Room”;
2. affix individual candidates’ barcode labels in the
designated spaces on the Sessional Report;
3. ask the candidates to sign against their candidate
numbers after the collection of answer scripts.
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UE SECTION A: LISTENING TEST
8:45
Invigilators report duties at the Centre
8:45-9:00
Briefing to all invigilation staff
(including the “Special Room Invigilator”)
9:00-9:10
Hall:
Distribute barcode sheets
Special Room:
Pass question papers, barcode sheets (15 spare) ,
other exam materials and the sheet on which the
best radio frequency for the centre is written to the
“Special Room” Invigilator
9:10
Admit candidates into the exam hall
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UE SECTION A: LISTENING TEST
9:15
Announcement to remind candidates to turn off
their mobile phones, put personal belongings under
their chairs, check their barcode sheets, etc.
9:20-9:40
Take attendance
9:30&9:45
RTHK Radio 2 to broadcast a short announcement
to enable candidates to confirm that they have
tuned to the correct channel
9:40-9:45
Direct candidates with reception problems to the
“Special Room” (changing seats are not permitted);
candidates should bring with them their barcode
sheets to the “Special Room”.
9:45
Direct late-comers (arriving at the centre at / after
9:45) to take the test in the “Special Room”
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UE SECTION A: LISTENING TEST
9:46
Unseal question paper packets in front of invigilators /
candidates and distribute the question papers (i.e.
question-answer books)
9:55
RTHK Radio 2 to broadcast “Greensleeves”
10:00
Exam starts
(Before the broadcast of test material, candidates will be
instructed to write their candidate numbers on the
question-answer book covers, check the number of
pages and affix barcode labels on the spaces provided
in the question-answer books)
11:00
End of radio broadcast (end of the test)
Collect question-answer books and barcode sheets
separately
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Handling of
Exam Irregularities
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HANDLING OF EXAM IRREGULARITIES
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2.
3.
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6.
7.
Late arrivals
Early leavers
Candidates requesting to go to the toilet
Mobile phone irregularities
Suspected cheating
Irregularities concerning barcodes
Irregularities concerning the Listening Test
conducted in the “Special Room”
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HANDLING OF EXAM IRREGULARITIES
1. Late arrivals
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Remind the candidates to switch off the mobile phones
(distribute the Mobile Phone Reminder Cards) (not
applicable to the Listening Test).
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After they have been seated, remind them to place the
mobile phones under their chairs in a position clearly
visible to the invigilators.
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Check the candidates’ barcode labels at an appropriate
time.
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Amend the attendance record.
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No extra time should be given to make up for the time
lost.
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No need to report cases of late arrivals.
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HANDLING OF EXAM IRREGULARITIES
2. Early leavers
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UE B & E: candidates can leave during the period from 30
min after the start of exam and 15 min before the end of
exam.
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UE A & C: early leave is not allowed.
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Check whether early leavers have written their candidate
numbers, affixed barcode labels and marked the question
number boxes.
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Early leavers cannot take away the question papers from the
exam centre.
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The answer scripts and question papers of early leavers
should be collected together with those of other candidates at
the end of the exam.
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Candidates requesting to leave outside the permitted time
should fill in Report SR4g.
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HANDLING OF EXAM IRREGULARITIES
3. Candidates requesting to go to the toilet
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An invigilator (preferably of the same gender) should
accompany the candidate and exercise an appropriate
degree of supervision.
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Record the candidate number and time on Report
SR4t.
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In case of irregularities, report them on SR4g.
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Handle the irregularities in the presence of an
invigilator.
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Under no circumstances should the body or personal
belongings of a candidate be searched.
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No extra time should be given to make up for the time
lost.
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HANDLING OF EXAM IRREGULARITIES
4. Mobile phone irregularities
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Locate the source of the ringing sound and instruct the
candidate to switch off the mobile phone at once.
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Record the time and other details on Report SR4p. In
case the mobile phone is in the operating mode, ask
the candidate to show the call / SMS / MMS log after
the exam.
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No further action should be taken if the source of the
ringing sound cannot be located and the ring stops.
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HANDLING OF EXAM IRREGULARITIES
5. Suspected cheating
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Examples: copying from the answer scripts of other
candidates, obtaining unfair assistance from books,
communicating with other people, using a mobile phone in
the toilet.
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Remove the notes, books or pieces of papers, etc. (except
for essential items such as the calculator).
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Handle the irregularities in the presence of an invigilator.
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For doubtful cases (including a candidate reporting another
candidate cheating), avoid disturbing the candidate during
the exam. Inform the candidate after the exam to complete
a report.
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HANDLING OF EXAM IRREGULARITIES
6. Irregularities concerning barcodes
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The following candidates will be given spare barcode sheets:
 candidates whose personalised barcode sheets are not
available at the centre (e.g. for wrong centre candidates);
 candidates whose personalised barcode sheets are
damaged or found to have incorrect information.
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In case of insufficient barcode labels, candidates should be
asked to write their candidate numbers on their answer
scripts in the designated spaces for barcode labels.
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The above cases should be reported on Report SR4b. The
answer scripts concerned and Report SR4b should be
placed in the “Envelope for Special Reports and Related
Scripts / Answer Sheets”.
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HANDLING OF EXAM IRREGULARITIES
7. Irregularities concerning the Listening Test
conducted in the “Special Room”
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Candidates who are found to have used their own radio
with earphones in the “Special Room” should be
stopped immediately. Report the case details and time
in Report SR4g.
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