Transcript Incentive Return Practice

Sponsored Programs Coordinator
Meeting
Clemson University
- Feb 17th, 2011
Agenda
• Title VI Training – Jerry Knighton, Access & Equity
• Procurement Certification – Roberta Elrod, SPAA
• Proposed 2012 Pooled Fringe Rates – Beverly Leeper, Comptroller’s Office
• Miscellaneous – Karen Pless, OSP
Title VI Training
Office of Access and Equity
L. Jerry Knighton, Jr.
Interim Director
110 Holtzendorff Hall
www.clemson.edu/access
Title VI Compliance
Access and Equity ensures University compliance with the following federal
and state laws:
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Title VII of the Civil Rights Act of 1964, as amended
Executive Order 11246, as amended
Revised Order No. 4
Equal Pay Act of 1963
Title IX of the Education Amendments of 1972 (Higher Education Act)
Title VI of the Civil Rights Act of 1964
South Carolina Human Affairs Law
Age Discrimination in Employment Act of 1967, as amended
Sections 503 and 504 of the Rehabilitation Act of 1973
Vietnam Era Veterans Readjustment Act of 1974
Americans with Disabilities Act of 1990
Title VI Compliance
It is the policy of Clemson University that no person shall, on the
basis of race, color, or national origin be excluded from participation
in, be denied the benefits of, or be subjected to discrimination in any
program or activity of the University.
To view policies on equitable treatment visit:
http://www.clemson.edu/campus-life/campusservices/access/policies.html
Title VI Compliance
Who must comply with Title VI?
Recipients
• An entity or person that directly receives federal
(or state) financial assistance and/or manages
a program or activity.
Sub-recipients
• An entity or person that indirectly receives federal
(or state) financial assistance in order to implement
a program or activity.
Title VI Compliance
Who is responsible for Title VI Compliance?
Clemson University
• The Office of Access and Equity serves
as the point of contact for university-wide
Title VI Compliance
• Each PI is principally responsible the
activities under his/her sponsored
program
Title VI Compliance
The four major areas of Title VI
compliance are:
• Public Involvement
• Contract Provisions
• Data Collection
• Limited English Proficiency (LEP)
Title VI Compliance
• Title VI questionnaires
are sent to PIs
biannually to collect
information regarding
sponsored programs
• PIs are asked to
complete the form and
return to A&E to
document notice and
compliance
Title VI Compliance
Complaint Procedures
Title VI requires that the University have written and published procedures
for filing complaints of discrimination.
University complaint procedures can be found at:
http://www.clemson.edu/campus-life/campusservices/access/documents/policies/procedures.pdf
Title VI Compliance
Title VI Compliance Coordinator
Pamela L. Armstrong, M.A., PHR
HR Manager
Office of Access and Equity
Clemson University
110 Holtzendorff Hall
P. O. Box 345404
Clemson, SC 29634-5404
(P) 864.656.3553
(F) 864.656.1505
Email: [email protected]
Procurement Certification
– Roberta Elrod, SPAA
PROCUREMENT CERTIFICATION
Pre-Award Role – Encourage PIs to identify/name consultants and
specify equipment and vendors in the proposal narrative and budget
Post-Award Role – Assist department requisitioners with attaching the
necessary documentation. Advise requisitioners not to attach invoices to
the requisitions
SPAA 44 Procurement Certification
This form should be used to place Exemption 44 (Grant Specified
Procurement) orders. If the proposal for the project number on the purchase
requisition names a specific product/service and vendor/consultant from
which you will purchase goods, equipment, or services, use this requisition form
to obtain Procurement Certification approval from Sponsored Programs
Accounting & Administration. With this approval, the purchase will be exempt
from the requirements of the State of SC Procurement Code. You are
required to attach the budget form and narrative from the proposal that
specifies the vendor/consultant and product or service you must
purchase as part of the awarded project (attach via Internal Attachments
below). Failure to provide this detail may result in rejection of your
requisition.
REMINDER – COST SHARE POLICY
New Cost Share Policy published – located on the Office of Sponsored
Programs’ Policies web page at
http://www.clemson.edu/research/sponsored/policies.html
Share with anyone involved with proposals, awards and project
management
If cost sharing is proposed – a cost share agreement form must be
included with the proposal and the expenditures must be documented
Inferred cost sharing – If SPAA fiscal manager reads language in
proposal that infers cost sharing and a cost share agreement form is not
included, they will ask for a completed, signed form
Proposed 2012 Pooled Fringe Rates
– Beverly Leeper, Comptroller’s Office
Proposed Pooled Fringe Rates FY12
Grants Coordinators Meeting
February 17, 2011
1) Impact:
9Mo
Admin/Staff
Students
Part-Time/Temp
Approved
FY11
27.80%
34.10%
3.90%
20.30%
Proposed
FY12
26.3%
32.4%
3.80%
18.4%
These rates are effective July 1, 2011 and apply to all salaries paid in FY 2012
(including sponsored program activities).
The pooled fringe benefit rates for FY2012 are located on the Comptroller’s
website (http://www.clemson.edu/cfo/comptroller/rates/pooledfringe/pf12.html).
2) Four Categories:
• 9 Month Employees/Faculty
• Administrator/Staff (FED: Federal, STA: 12 Month, and GST:
Temporary Grant & Time Limited)
• Students (GRD: Graduates, NEL: Undergraduates)
• Part Time/Temporary (RRR: Returning Retirees, TLR: Permanent
Part-Time, TMP: Temporary Employees)
Reminder: The pooled fringe charge is based on an employee’s benefit program code. It is
important this code be accurate to insure the correct pooled fringe benefit rate is applied.
3) Benefits Included:
• FICA/Medicare
• Life Insurance
• FICA/OASDI Disability
• Retirement
• Unemployment Tax
• Long-Term Disability
• Health Insurance
• Worker’s Compensation
• Dental Insurance
• Employee Tuition Remission
• Termination pay
Miscellaneous
– Karen Pless, OSP
• NSF – Requires Zip Code 29634-0001 for Performance Site
o Must match US Postal Service Code for Clemson
University
• Office of Research Compliance invitation to Brown Bag Series
o Few handouts at back of room
o Upcoming seminar list and registration –
http://www.clemson.edu/research/compliance/integrity/training.html
Next Grant Coordinator Meeting
Date – May 19th
Time – 1:30 p.m.
Venue – 132 Fluor Daniel
Topics to Include
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NSF Data Management Plan; NIH Publications & PubMed Central
o Emily Gore to address Library’s Resources related to aboveNSF &
NIH on May 19th – information needed for proposals may be found at
http://clemson.libguides.com/datamanagement
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Data Management & Related Security Issues – Kevin McKenzie
Questions?
Suggestions?
Comments?