Transcript Adobe Forms B & the Feb 5 Deadline

Adobe Forms B &
the Feb 5 Deadline
Using the Restructured Grants.gov
Application (Forms B) and Preparing for the
F e b r u a r y 5 th D e a d l i n e
JANUARY 2010
Grant SCIENCE
GIM 19 SPONSOR
Contract
eGC1
application
research
Two day deadline
NSF
Explanation
coversheet SubContracts GIM 13
Introduction
Grants.gov 10 Day Rule export control Help Desk
Protocol EXPERIENCE
BUDGET
research strategy APPROVALS
Indirect Cost Rate scope of work
national institutes of health
Grants.gov GIM 10
Office of Research
ResearchPRINCIPAL
Administration
budget justification Compliance
INVESTIGATOR
IDC
Adv Budgets
“Expertise in all aspects of research
administration
is critical
to facilitate
andof Work SAGE
Advance Budgets
eGC1 Introduction
coversheet
Scope
support cutting edge scientific discovery
Indirect Cost Rate research
Day Deadline
control LEARN Grants.gov
at the5University
ofexport
Washington”
Protocol GIM 13
Sponsored projects
BUDGET
Contract COST SHARING Grants.gov
research strategy APPROVALS Research
GIM 10
EXPERIENCE
PRINCIPAL INVESTIGATOR budget justification Students
Ready to Submit
Grant
SPONSOR
SCIENCE
Human Subjects SPAERC
application
Explanation
SFI
Today’s Agenda
 Forms B changes
 Top Grants.gov & NIH submission errors
 UW Business process
 Performance site
 GIM 19 - UW Deadlines
 OSP is your research administration partner
 New NIH requirement for RCR (Responsible
Conduct of Research)
 Q&A
Restructured
NIH Forms B
Introduction
 NIH restructured application forms and instructions
are required for deadlines after 1/25/2010

Competition ID
 New form applies to nearly all types of applications
 R, T, D, K, U, SC, G, P, Fellowships
 Read the RPA or program announcement carefully
 Applies to both new and resubmissions
 New forms are available on Grants.gov
Forms B – General Info
 Applications submitted with the old forms will be
delayed

Validation will not pass at Grants.gov submission
 Summary of changes can be found at
http://enhancing-peerreview.nih.gov/docs/application_changes.pdf
 School of Medicine checklist for restructured
application instructions
Short Summary of Changes
Research plan reformatted & reduced to 12 pages
or less
2. Facilities & Resources have modified requirements
3. Biosketch now begins with a personal statement
1.
1. Research Strategy - NEW
 Restructured Research Plan attachments
 OLD – 3 sections
 Background & significance
 Preliminary studies/progress report
 Research design & methods
 NEW – Research Strategy with 3 parts
 Significance
 Innovation
 Approach
Research Strategy
Single PDF file
 Significance
 Innovation
 Approach contains overall research description
and 2 sub-sections


Preliminary studies for new applications
Progress Report for renewal/revised applications

List of publications moves to section 5.5.5
 Reduced to 12 pages maximum for R01
2. Facilities and Other Resources
Requirements
 Describe how scientific environment will contribute
to probability of project success
 Early Stage Investigators (ESI) must describe
institutional investment in the success of the
investigator
This section is located:


SF424  R&R Other Project Info
PHS 398  Resources Format page
3. Biographical Sketch
 Part A = NEW personal statement
 Parts ABC become BCD
 No more than 15 publications
 Selections based on how recent the publication, importance to
the field of research, and/or relevance to the application
 4 page limit (no change)
Handout
 Table of Forms B Page Limits
 Checklist for Preparing a Submission-Ready
Application
 Distributed today
 Posted to the OSP website
Top Grants.gov Submission Errors
Application requirements not met
2. Budget miscalculations (e.g. rates, exclusions, dates,
1.
totals match to 424)
3. Dates do not match between periods/forms
4. Budget totals do not match across all forms
5. Invalid / inconsistent / missing data
(e.g. federal id, budget, resource or data sharing, match to
424, Co-PI for NIH)
Top NIH Submission Errors
1. Co-PI role used by mistake (use co-investigator
instead)
2. Documents not in PDF format
3. Miscalculation of effort (use person months not
percentage of effort)
4. eRA Commons user profile errors
o
o
Login credential
Degrees
Helpful Tips
 RO1 opportunity PA-07-070 now uses opportunity
PA-10-067
 Read program announcement and Grants.gov
instructions before and during the prep process
 Create a timeline
 Double-check that all attachments are included
before routing application for approval
NIH Help
 NIH eRA Commons –
http://commons.era.hin.gov/commons
 Avoid Common Errors http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
 SF424 User Guide http://grants.nih.gov/grants/funding/424/#inst
Review Process May Take Longer
We anticipate:
 Large number of submissions nationally
 More error reports from Grants.gov and eRA
Commons
Therefore:
 Proposals received only by the 2 day deadline may
very likely not make it through submission process
Waivers will not be approved for proposals
that miss the 2 day advance deadline unless they fall
under the GIM 19 Guidelines
SAGE
 Grant Runner
 Supports NIH R01, R03, R21 with modular budgets
 Forms B incorporated
 SAGE Budget (preparation tool)
 Auto-populates salaries and rates; calculates totals
 Import #s to eGC1 Budget page & attaches excel spreadsheet
 Help features are available throughout SAGE
 Click the <help icon> to view additional information
regarding Grant Runner functionality
UW Training Options
 Grants.gov Training
 Register on-line
 Two classes offered January 13th and 14th
 How to Prepare a Basic Budget – coming soon
 OSP Learning page
http://www.washington.edu/research/main.php?pa
ge=ospLearning
OSP Business Process
Performance Site
 Sponsor forms request the primary performance site
 This data may be used to calculate F&A rate
Therefore Use locations in the F&A Rate Agreement (GIM 13)
 List multiple locations if split rates are used
 Enter performance site on the R&R Project/
Performance Site Location(s) form page
Performance Site Locations
F&A Rate
Primary Site Location
56% On Campus
(including Harborview)
4333 Brooklyn Ave NE, Box 359472, Seattle, WA
98195-9472
26% Off Campus
Actual performance site address
66% South Lake Union (SLU sites)
815 Mercer Street, Seattle, WA 98109-4714
75% Primate Center (other)
Washington National Primate Center, Box 357330,
Seattle, WA 98195-7330
44% Primate Center (core)
Washington National Primate Center, Box 357330,
Seattle, WA 98195-7330
17% Applied Physics Lab (APL)
1013 NE 40th Street, Seattle, WA 98105
Multiple Locations – Split Rates
Primary location, Secondary location, etc.
Deadlines - Important for successful submission!
Application Due to OSP – GIM 19:
 10 working days prior to the submission deadline
with all business components completed
Excludes the science (Research Strategy).
 5 working days prior to submission deadline with all
proposal components completed
Includes the science (Research Strategy).
 12noon 2 working days prior to submission deadline
with Ready To Submit=Yes on the eGC1
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10 Day
Deadline
5 Day
Deadline
2 Day
Deadline
Sponsor
Deadline
Ready to Submit
When am I really ready to submit?
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All required eGC1 fields completed
All COMPLETED sponsor required forms attached
IRB or IACUC studies/protocol approval dates or JIT
Attached paperwork for subcontracts or consultants
Research plan and budget is attached in FINAL form
Attachments are in correct format
IDC rate is in accordance with GIM 13
Any required approval waivers granted
Then RTS = YES
For the greatest grant
success and positive
work relationships,
adopt a team
approach
OSP is Your Partner
 Contact your OSP Administrator if you have
questions during the preparation phase


Provide context for your questions (i.e., specific sponsor
instructions, not your interpretation)
Consolidate your questions for the best use of everyone’s time
 Leave a trail of information breadcrumbs for all
reviewers

Justify exceptions or complicated arrangements/budgeting
 Pre-reviews of applications is not standard
Help at UW
 Help Guide – Grant Submission via Grants.gov
http://www.washington.edu/research/oris/learning/gg_guide
 OSP Grants.gov Help Desk
 UW policy & procedure questions
 [email protected] or 206-685-4362
 SAGE Help Desk
 eGC1, Budget & Grant Runner questions
 [email protected] or 206-685-8335
 Peer Mentors
 http://www.washington.edu/research/main.php?page=ospMe
ntors
Responsible Conduct of Research
(RCR) Requirement
Training Requirement
 NIH is requiring a different set of RCR standards for
all NIH training grants


Face-to-face instruction required
Online instruction may additionally be used
 Notice Number: NOT-OD-10-019
 NSF already requires RCR training of students and
postdoctoral researchers supported by NSF
 http://www.washington.edu/research/main.php?pa
ge=rcr
Presentation Recap
 Forms B – required for deadlines after 1/25/2010
 Top Submission Errors
 Primary Performance site – GIM 13
 GIM 19 – UW deadlines
 New RCR requirement for NIH training grant
 Resources
 Ask your PIs to start working on their personal
statement for biosketch early in the process
Q & A Discussion Panel
 Craig Johnson, Administrator - OSP
 Kim Littlefield, Administrator – OSP
 Lynne Chronister, Director - OSP