Transcript Slide 1

Spring 2012
Computer-Based Testing
Training Materials
Grades 6 and 10 FCAT 2.0 Reading
FCAT 2.0 Reading Retake
FCAT Reading and Mathematics Retakes
1
Overview
These training materials are designed to
highlight important information for computerbased test administrations. Not all
information from the test administration
manual is included in this presentation, so it
is imperative that district and school staff
read and familiarize themselves with all
information in the manual in addition to
using these training materials.
2
Overview
• These training materials are based on the Spring
2012 Computer-Based Test Administration
Manual.
• There are separate training materials for FCAT
Writing and the paper-based Spring 2012 Reading,
Mathematics, and Science assessments.
• Training materials are available in PearsonAccess
under the Support tab.
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Overview
• These training materials should be used in
conjunction with the Spring 2012 Reading,
Mathematics, and Science training materials
to ensure that all general information
regarding test administration policies and
procedures is covered.
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Links to support materials:
www.FLAssessments.com/SpringRMS
• PearsonAccess will timeout after 14 minutes of inactivity.
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Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
Home page.
• Provides an opportunity to
 Practice PearsonAccess tasks
 Manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
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Glossary of Terms
Proctor Caching
• Proctor Caching is a process of loading or “caching” test content locally
on a computer at the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Proctor Caching software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing in
Florida.
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Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s high-stakes
computer-based statewide
assessments.
• Software application installed
either on a file server or on each
computer that will be used for
testing.
Note: This is the URL used for testing
this Spring; it is different from the URL
used for the Infrastructure Trial.
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Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print, zoom,
color contrast, screen reader, assistive devices) for Florida’s highstakes computer-based statewide assessments.
• Software application installed on each computer that will be used to
test students who require computer-based accommodations.
• TestHear will operate on Windows PC workstations and on Macintosh
workstations that have Mac OS 10.5 or later installed and are running
Windows (e.g., via Boot Camp).
• TestHear will not work on Mac OS X 10.4 or on Macs that cannot also
run Windows.
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Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
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Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: [email protected]
Appendix C in the Spring 2012 CBT Manual provides the
following information:
• PearsonAccess
 User Accounts
o FDOE distributed instructions for setting up user accounts to district
assessment coordinators.
 Browser requirements
 Logging in for the first time
 Resetting passwords
• Training Center
 Test Setup Exercise
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Computer-Based Test
Schedule
April 9-20
FCAT 2.0 Reading Retake
Two half-day sessions over two days*
FCAT Mathematics Retake
Untimed—up to one school day
FCAT Reading Retake**
Untimed—up to one school day
April 16-27
Grade 6 FCAT 2.0 Reading***
Two 70-minute sessions over two days
Grade 10 FCAT 2.0 Reading
Two 70-minute sessions over two days
* Each FCAT 2.0 Reading Retake session may last no longer than half the length of a typical
school day.
** The FCAT Reading Retake is offered in paper-based and computer-based formats;
districts may select the delivery mode by school.
*** Grade 6 FCAT 2.0 Reading tests may begin on Day 2 of the testing window, April 17.
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CBT Daily Administration
Schedule
FCAT 2.0 Reading Retake
• Schools administering the CBT FCAT 2.0
Reading Retake may schedule sessions during
the entire Retake window (April 9 – April 20).
• Any paper-based accommodations must be
administered on the day designated by the
district, with make-up testing administered as
needed.
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CBT Daily Administration
Schedule
FCAT Mathematics Retake
• CBT sessions may be scheduled during the
entire Retake window (April 9 – April 20).
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
• Districts must select one week within the testing
window to administer paper-based FCAT
Mathematics Retakes (accommodations only).
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CBT Daily Administration
Schedule
FCAT Reading Retake
• The FCAT Reading Retake is offered in paperbased and computer-based formats; districts
may select the delivery mode by school.
• Students may have up to the length of a typical
school day to complete the test but must
complete the test in one day.
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CBT Daily Administration
Schedule
Grade 6 FCAT 2.0 Reading
• Grade 6 FCAT 2.0 Reading is a computer-based test
and will be administered in two 70-minute sessions
over two days.
• The FCAT 2.0 testing window is April 16 – 27. Districts
may begin scheduling Grade 6 FCAT 2.0 Reading
sessions on Day 2 and may schedule sessions each day
for the remainder of the testing window, if needed.
• Paper-based tests (accommodations only) should be
administered on Day 2 and Day 3 of the testing window,
with make-up testing administered through Day 10, as
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needed.
CBT Daily Administration
Schedule
Grade 10 FCAT 2.0 Reading
• Grade 10 FCAT 2.0 Reading is a computer-based test
and will be administered in two 70-minute sessions
over two days.
• The FCAT 2.0 testing window is April 16 – 27. Districts
may begin scheduling Grade 10 FCAT 2.0 Reading CBT
sessions on Day 1 and may schedule sessions each day
through Day 10, if needed.
• Paper-based tests (accommodations only) should be
administered on Day 1 and Day 2 of the testing window,
with make-up testing administered through Day 5, as
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needed.
What’s New for
Spring 2012
STUDENT PLEDGE
• Prior to testing, students are required to read and sign a
student pledge on the page after the Welcome Screen.
• Students taking a computer-based test must read and
check a box indicating that they agree to adhere to the
pledge. Students who do not check the “I agree” box will
not be able to proceed into the test.
• If a student refuses to check the box, the test
administrator should check the box for the student and
note this in the record of required administration
information, but the student should be allowed to test.
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What’s New for
Spring 2012
SEATING CHARTS
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction the students are facing.
• If students are moved to a different location during
testing, a new seating chart must be created and
maintained for this location.
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What’s New for
Spring 2012
TEST ADMINISTRATORS
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition
to a Security Agreement. Certification numbers must be
recorded on this document.
• The FCAT/FCAT 2.0 CBT Administration and Security
Agreement has been revised to emphasize the
importance of proper training and the possible
consequences of test administration irregularities.
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What’s New for
Spring 2012
VIRTUAL SCHOOL STUDENTS
• Districts must make arrangements to test Florida Virtual
School (FLVS) Full-Time public school students, as well
as other virtual program students, per Section
1002.45(6)b, Florida Statutes (F.S.).
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What’s New for
Spring 2012
SEAL CODES
• Students participating in Grade 6 or 10 Reading or FCAT
2.0 Reading Retake using TestNav must enter a seal code
to open Session 2 on Day 2 of testing.
• Students are not able to return to Session 1 once they
have logged in to Session 2. Students will log in using the
same Student Authorization Tickets for both test sessions.
• TestHear accommodated forms do not require a seal code
to begin testing on Day 2.
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What’s New for
Spring 2012
TestHear
• Accommodated computer-based test forms (large print, color
contrast, zoom, screen reader, assistive devices) are
available for eligible students who have such
accommodations identified in their individual educational
plans (IEPs) or Section 504 plans.
• These forms will be accessed using the TestHear software,
which is similar to the TestNav 6.9 software but provides
accommodations and allows the use of assistive devices.
• Students who require accommodated forms must practice
using the accommodated ePAT for the specific
accommodated form or form combination that they will use
during testing.
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What’s New for
Spring 2012
REFERENCE SHEETS
• For this administration, hardcopy reference
sheets will be provided for ALL students taking
the FCAT Mathematics Retake, not just for
students with a paper-based accommodation.
• Reference sheets for computer-based tests will
be included in test administration manual
shipments.
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What’s New for
Spring 2012
PAPER-BASED MATERIALS
• Regular print and braille test materials are available for
eligible students who have such accommodations identified
in their IEPs or Section 504 plans.
• Reading Passage Booklets for computer-based Reading
tests are available for eligible students with this
accommodation indicated in an IEP or Section 504 plan.
 Although Reading Passage Booklets are included in the category of
paper-based accommodations, eligible students who require them
will test on the computer.
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What’s New for
Spring 2012
HAND-HELD CALCULATORS
• After participating in an FCAT Mathematics Retake
practice test, a student may request an approved
four-function calculator on the day of testing. Test
administrators should have a supply of approved
calculators for these students.
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Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result
in consequences such as test invalidations and/or
loss of teaching certification.
• District assessment coordinators must ensure that all
school administrators, school assessment coordinators,
test administrators, and proctors receive adequate
training prior to test administration.
• All personnel involved in test administration must read
and sign an FCAT/FCAT 2.0 Administration and Security
Agreement, provided in Appendix C, and test
administrators must sign a Test Administrator Prohibited
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Activities Agreement, also provided in Appendix C.
Reminders
• Students may not have any electronic or recording
devices including, but not limited to, cell phones and
smart phones, at their desks, in their pockets, or
anywhere they can reach them during testing, even if the
devices are turned off or the students do not use them.
• If a student is found to be in possession of ANY
electronic device(s) during testing, his or her test must
be invalidated in order to successfully enforce this policy.
Students and parents must be made aware of this
policy prior to testing.
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Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents and students must
be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student on a make-up day.
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Reminders
• The following resources for this
administration can be found at
www.FLAssessments.com/SpringRMS :







Test administration manuals
Forms to report test irregularities/security breaches and
missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
Reference Sheet
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Reminders
• Schools must administer an ePAT using the
appropriate script provided in the Spring 2012 CBT
Manual to all students to be tested to ensure that
students have enough time to become familiar with the
item types and features of the testing platform.
• ePATs can be used at any time up to the day of the test.
• The ePAT is also available for students to practice with
on their own.
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Students to be Tested
Grades 6 and 10 Reading
• In general, all students currently enrolled in grades 6 and 10 will
take the FCAT 2.0 Reading test.
Retakes
• Students who entered Grade 9 prior to Fall 2009 and have not
yet passed the Reading portion of the Grade 10 FCAT participate
in the FCAT Reading Retake. (The CBT manual incorrectly
states “prior to Fall 2010”)
• Students who entered Grade 9 in Fall 2009 or earlier and have
not yet passed the Mathematics portion of the Grade 10 FCAT
participate in the FCAT Mathematics Retake.
• Students who entered Grade 9 in Fall 2009 and did not pass
Grade 10 FCAT 2.0 Reading participate in the FCAT 2.0
Reading Retake.
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Students to be Tested
Grades 10–Adult (AD) Students
• Students who entered Grade 9 in Fall 2009 and beyond
participate in Grade 10 FCAT 2.0 Reading/FCAT 2.0
Reading Retake.
• First-time Grade 10 students who entered Grade 9 in Fall
2010 and beyond do NOT take an FCAT/FCAT 2.0
Mathematics test.
• Students enrolled in Grade 10 participate in FCAT 2.0
Reading regardless of any ACT or SAT concordant scores
on file.
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Students to be Tested
Special Program Students
• Make arrangements to test special program
students (Home Education, Virtual School, McKay
Scholarship, FTC Scholarship).
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Students to be Tested
English Language Learners (ELLs)
• Per the Department’s Office of Student Academic Achievement through
Language Acquisition, all ELLs are expected to participate in statewide
assessments.
• If an ELL has been receiving services in an English for Speakers of
Other Languages (ESOL) program operated in accordance with an
approved ELL plan for one year or less AND a majority of the student’s
ELL committee determines that it is appropriate, the ELL may be
exempt from this FCAT 2.0 Reading administration.
• Exempt ELLs must participate in the English proficiency
assessment or they will be counted as “not assessed” and this will
impact the participation rate calculation.
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Students to be Tested
Students With Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
 FCAT/FCAT 2.0 without accommodations,
 FCAT/FCAT 2.0 with accommodations, or
 Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
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Test Invalidation
• A test MUST be invalidated if either of the following
circumstances occurs:
 A student has an electronic device during testing
 A student is cheating during testing
• A test MAY be invalidated if one of the following
circumstances occurs:






A student becomes ill and is unable to finish
A student is not allowed the correct amount of time
A error occurs in the administration of an accommodation
An error occurs in test administration or procedures
A student is disruptive during testing
A student works in the wrong session
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Test Invalidation
• District assessment coordinators should advise schools of
the appropriate course of action if invalidation is being
considered. Remember that the purpose of invalidation is to
identify when the validity of test results has been
compromised.
• More information about test invalidation and instructions
may be found on page 15 of the Spring 2012 CBT Manual.
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Test Administrator
Before, During, and After
Testing
39
Test Administrator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or
cover any unauthorized aids in the testing room.
 Prepare and receive all materials needed for test administration.
 Ensure that your students and parents understand the testing policies prior
to the first day of testing.
 If you are administering tests to students who require special
accommodations, become familiar with the accommodations and discuss
with your school coordinator how accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the
login screen for each student computer prior to testing.
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Establish an Appropriate
Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace.
• Students must not be able to easily view other students’
computer screens, work folders, or test and answer books.
During the practice test, check the configuration of your testing
room to make sure you will be able to provide a secure
environment during testing. If necessary, use visual blocks.
• Post the sign that reads TESTING—Please Do Not Disturb and
display starting and stopping times as soon as testing begins.
• Remove or cover all visual aids in the room. Students may not
have access to any unauthorized aids. Discuss any concerns 41
with your school assessment coordinator.
Establish an appropriate
setting
• When you arrive on the day of testing, open each
student workstation in the testing room to the
student login screen as indicated in the script, but
do not log in for students.
• Display the student comment form URL, or create
shortcuts on student workstations to ensure each
student is able to complete a form after testing.
• Ensure that you have a way to contact the
technology coordinator or the school assessment
coordinator without leaving the room unattended.42
Materials Needed
for Testing
Computer-Based Test Administration Manual
• You will need the Spring 2012 Computer-Based Test
Administration Manual to read the test administration
scripts to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for administration of
accommodated computer-based test forms (large print,
color contrast, zoom, screen reader, assistive devices) are43
provided in Appendix A.
Materials Needed
for Testing
Computer-Based Test Administration Manual
• Appendix D on page 311 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
• This guide is a helpful resource for test
administrators during testing.
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Materials Needed
for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the
manual provide instructions for scheduling students into
test sessions and printing Student Authorization Tickets.
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign
their tickets.
• Students taking the FCAT 2.0 Reading tests will log in
using the same Student Authorization Tickets for both
sessions.
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Materials Needed
for Testing
Student Authorization Tickets (cont.)
• Student Authorization Tickets must be handled in a
secure manner and returned to the school
assessment coordinator immediately after each
day of testing is completed.
• The test administrator will give each student a
ticket only AFTER all students have entered the
testing room, as instructed in the script, and all
tickets must be collected BEFORE students
leave the testing room.
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Materials Needed
for Testing
Student Authorization Tickets (cont.)
47
Materials Needed
for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:










Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Name
Student ID
Student Date of Birth
Class information
Login ID
Blank space to record attendance information and accommodations used.
• The Session Roster may be used to record required
administration information.
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Materials Needed
for Testing
Session Roster (cont.)
• Session Rosters must be handled in a secure
manner and returned to the school assessment
coordinator immediately after each test session
is completed.
• The School Assessment Coordinator sections of
the Spring 2012 CBT Manual provide instructions
for creating and printing Session Rosters.
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Materials Needed
for Testing
Session Roster (cont.)
50
Materials Needed
for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• Each group of tested students, initial and make-up, in a
testing room should receive a unique test group code.
• District assessment coordinators will either create and
distribute test group codes to all school assessment
coordinators or will instruct them to create their own unique
four-digit codes.
• Students will enter the test group code before beginning the
51
test, as indicated in the scripts.
Test Code &
Test Group Code
Test Code
Test Group Code
A six-digit code created by PearsonAccess
and printed on Student Authorization Tickets
and Session Rosters. The Login ID and the
test code are required to log in to TestNav.
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen in TestNav and before students see
the first question.
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Materials Needed
for Testing
Seal Code
• A seal code is a unique four-digit number used to allow
students to access Session 2 of the computer-based FCAT
2.0 Reading tests (FCAT 2.0 Reading Retake and Grades 6
and 10 Reading tests given on TestNav) after they have
completed Session 1.
• Seal codes will be provided in PearsonAccess, and all
students in a test session will use the same seal code.
• Seal codes should not be given to students until
directed to do so on Day 2 when Session 2 is
administered.
• TestHear accommodated tests do not require a seal code53
to proceed to Session 2 on Day 2.
Materials Needed
for Testing
Seal Code (cont.)
54
Materials Needed
for Testing
Seal Code (cont.)
Students
enter the
seal code
here
55
Materials Needed
for Testing
Mathematics Reference Sheet
• Paper copies of the FCAT Mathematics Retake
Reference Sheet are provided for ALL students taking
the FCAT Mathematics Retake.
• The computer-based test has a pop-up window that
includes the FCAT Mathematics Retake Reference
Sheet.
• The reference sheet is also available at
www.FLAssessments.com/SpringRMS and as a
perforated sheet in Appendix E of the manual and may
56
be photocopied if necessary.
Materials Needed
for Testing
Mathematics Reference Sheet (cont.)
• Once students complete the test, the test
administrator should collect all reference sheets,
and the school assessment coordinator should
destroy them by recycling, or return them, as
directed by the district assessment coordinator.
• Used reference sheets are secure materials.
57
Materials Needed
for Testing
Calculators
• The computer-based FCAT Mathematics Retake has a built-in, fourfunction calculator.
• Once a student has participated in a practice test, he or she may
request to use an approved hand-held four-function calculator.
• Your district should have an adequate supply of approved four-function
calculators provided by the FDOE. No other calculators may be used.
• Students with visual impairments may use the approved large key/large
display calculators or approved talking calculators supplied by the
FDOE. Schools that have not yet accumulated an adequate supply of
approved large key/large display or talking calculators to accommodate
all students with visual impairments may use comparable calculators
that are regularly used in their classrooms. Such calculators must be
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basic four-function models and must not have functions that are
unavailable on approved calculators.
Materials Needed
for Testing
Computer-Based Test Work Folders
• The Florida Computer-Based Testing Work Folder is a blank
piece of yellow 11x17 paper folded in half. Work folders arrived
in your shipment of test administration manuals.
• For the Mathematics test session, students are provided with
work folders to work the problems. One work folder should be
sufficient for each student; however, students may request
additional folders.
• Work folders are to be distributed to students at the beginning of
each Mathematics test session.
• School assessment coordinators and test administrators must
ensure that students have enough desk space to use their
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folders.
Materials Needed
for Testing
Computer-Based Test Work Folders (cont.)
• Once students complete the Mathematics test, the
test administrator must collect all work folders.
• The school assessment coordinator should
package the used folders in the District
Assessment Coordinator ONLY box.
• Used work folders are secure materials.
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Materials Needed
for Testing
Reading Passage Booklets
• Reading Passage Booklets will be provided for eligible
students taking computer-based Reading tests who have
this accommodation identified in their IEPs or Section 504
plans.
• Districts were required to specify the number of each type
of Reading Passage Booklet needed for students during the
PreID window.
• The booklets contain reading passages but do not contain
test items. Students will respond to test items on the
computer.
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Materials Needed
for Testing
Reading Passage Booklets
• The school assessment coordinator must specify in
PearsonAccess the correct form for each student in a TestNav
Grade 6 or Grade 10 FCAT 2.0 Reading test session who will
use a Reading Passage Booklet. Instructions for assigning the
correct form are provided on page 119 of the Spring 2012 CBT
Manual.
• On the day of testing, school assessment coordinators and test
administrators must ensure that students with this
accommodation receive the correct booklet for the assessment
they are taking.
• Reading Passage Booklets are secure materials and must
be stored in a secure location before and after testing.
Please see the Spring 2012 RMS Manual for passage booklet
return instructions.
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Materials Needed
for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters
a room for the
purpose of
monitoring a test
MUST sign the log
for that testing room.
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Materials Needed
for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:







the room name/number
student names and their location in the room during testing
date
session starting time
test administrator name
names of proctors (if applicable)
test group code
• All seating charts must indicate the front and back of the room, as well
as the direction the students are facing.
• If students move around or change seating during a test session, a new
seating chart must be created.
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Materials Needed
for Testing
Additional items:
• Pens and/or pencils
• Clock or watch
• Signs
 Do Not Disturb Sign
 Electronic Devices Sign
 Session Signs (FCAT 2.0 Reading Tests)
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Communicate Testing
Policies
Communicate Testing Policies to Parents and
Students
• Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.
• Leaving Campus—If students leave campus before completing the
test (for lunch, an appointment, or illness, etc.), they WILL NOT be
allowed to complete the test.
• Student Pledge—Students will be asked to sign a pledge prior to
testing indicating that they will not give or receive unauthorized help
during the test. If students are caught cheating or irregular answer
patterns are detected during scoring, their tests will be invalidated.
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Administration
Accommodations
• Appendix A of the Spring 2012 CBT Manual
contains detailed information regarding
administration accommodations for students with
disabilities and English language learners.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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Test Administrator
During Testing
 Maintain the seating chart, Security Log, and form to collect
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
68
Supervise Test
Administration
During testing, Test Administrators should ensure the following:
• Students have cleared the area around their workstations of
all materials except for Student Authorization Tickets, pens or
pencils, and the following materials, as applicable: work
folders, calculators, Reading Passage Booklets, and
reference sheets.
• Students agree to the student pledge and enter the correct
test group code.
• Students do not talk or make any disturbance.
• Students are working independently.
• Students are working in the correct test.
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Supervise Test
Administration
• It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.
• While you may encourage students to continue
working, you may not talk with them about test items
or help them with their answers.
• If students finish the test before the allotted time for the
session has elapsed, you may encourage them to go
back and check their work.
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Test Administrator
After Testing
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly.
 Make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school
assessment coordinator.
 Complete the Spring 2012 CBT Test Administrator
Comment Form at www.FLAssessments.com/SpringRMS.
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School Assessment
Coordinator
Before, During, and After
Testing
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School Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure that test administrators sign the Test Administrator Prohibited
Activities Agreement.
 Train your test administers and proctors, including non-school-based
instructors (e.g., itinerant teachers). You must train several
employees to act as possible alternates.
 Receive test materials from your district assessment coordinator.
 Inventory the materials within 24 hours of receipt and report missing
materials or request additional materials immediately.
 For Mathematics tests only, ensure an adequate supply of reference
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sheets is available for all students.
School Coordinator
Before Testing
 Communicate the process for collecting required
administration information to your test administrators.
 Distribute test group codes and seal codes (if administering
FCAT 2.0 Reading tests on TestNav) to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all
test sessions.
 Verify student information and create test sessions.
 Distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
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School Coordinator
Before Testing
 Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
 If any students who require special accommodations are
testing at your school, discuss with test administrators how
accommodations will be provided (Appendix A).
 Complete any Computer-Based Assessments Certification
district readiness activities as directed by the FDOE.
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Receiving Testing
Materials
• Your district assessment coordinator will provide
you with the following materials, as appropriate for
your school:







Work folders
FCAT Mathematics Retake Reference Sheets
FCAT Reading Retake Passage Booklets
FCAT 2.0 Reading Retake Passage Booklets
Grade 6 FCAT 2.0 Reading Passage Booklets
Grade 10 FCAT 2.0 Reading Passage Booklets
Other materials, as indicated in the Spring 2012 RMS Manual (as
applicable)
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Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
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Arrange ePATs
• Schedule and arrange ePATs as described in the Spring 2012
CBT Manual.
• Before a student can participate in this computer-based
administration, the student must complete the correct ePAT to
learn how to use the computer-based system.
• To access instructions for downloading and installing the
ePAT Launcher and practice test content, go to
www.FLAssessments.com/ePATs. The technology
coordinator will need to download and install the
software.
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Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test for the specific accommodated
form or form combination that they will use during testing.
• Accommodated practice forms are available at
www.FLAssessments.com/ePATs.
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Create Test Sessions
• Your district may have created test sessions automatically
via the PreID upload. If your district created test sessions
through the PreID upload, you will see these sessions when
you log in to PearsonAccess.
• If your district did not create test sessions during the PreID
upload, you will need to create test sessions before you can
verify student information.
• These can be temporary sessions for the purpose of
verifying student information, or they can be test sessions
you plan to use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 107-110 of the CBT
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manual.
Computer-Based
Assessment Certification
• The Computer-Based Assessments Certification
process must be completed and submitted as
directed by the FDOE.
• Schools are responsible for providing information
about the number and types of computers to be
used for computer-based testing and the number
of students to be tested on each day of the
administration window.
• Schools must also respond to questions about
whether readiness activities have been completed.
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School Coordinator
During Testing
 Ensure the test sessions have been started in PearsonAccess
(page 125).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are being properly completed, and required
administration information is being collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 125-128).
 Arrange for and supervise make-up administrations.
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School Coordinator
After Testing
 Verify that all distributed secure materials have been returned.
Report any missing materials to your district assessment
coordinator and conduct the necessary investigation.
 Make copies of all collected required administration information,
seating charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student
tests, if necessary.
 In PearsonAccess, record accommodations actually used by
students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the Spring 2012 CBT School Assessment
Coordinator Comment Form in PearsonAccess, and encourage
test administrators to complete a form.
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Organize and
Return Materials
• Store any hand-held, approved four-function calculators as
directed by the district assessment coordinator.
• Store Student Authorization Tickets, reference sheets, Session
Rosters, and work folders until results are reported for this
administration and then destroy them as directed by the district
assessment coordinator.
• File the FCAT/FCAT 2.0 CBT Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration information, and
Security Logs, file the copies, and return the originals in the
District Assessment Coordinator ONLY boxes.
• Reading Passage Booklets are secure documents and must be
packaged with NOT TO BE SCORED materials using the yellow
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return labels.
Technology Coordinator
Before, During, and After
Testing
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Technology Coordinator
Before Testing
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the
FCAT/FCAT 2.0 Administration and Security Agreement.
 Ensure all workstations meet the minimum requirements at
www.FLAssessments.com/MinimumSpecs.
 Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
 Install TestHear on all computers to be used for testing students
requiring accommodated CBT forms.
 Ensure all student workstations have successfully loaded the
Infrastructure Trial.
 Meet with the school assessment coordinator to discuss the
administration of the computer-based test, to walk through the test
administration procedures, and discuss plans for handling possible
technical interruptions during testing.
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Technology Coordinator
Before Testing
 Run the TestNav System Check to determine the amount of bandwidth
needed for testing.
 Evaluate the testing locations in the school to ensure availability of
sufficient electrical outlets and network jacks.
 Ensure you are aware of the applications that must be disabled prior to
testing.
 Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on
the operating system in use on the computer and the pop-up blocker is
disabled (see Appendix C).
 Ensure the school has a high-speed connection to the Internet AND the
connection is not over-allocated.
 If a firewall is used, confirm the appropriate destination/port/protocol
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combinations are allowed through the firewall.
Technology Coordinator
Before Testing
 Ensure that any proxy servers have been checked to ensure that the
appropriate URLs are not blocked.
 Confirm that Internet content filters are configured to allow the specific
IP addresses required for administering computer-based testing.
 Ensure Proctor Caching computers have been set up properly.
 Ensure a printer is available for printing the Student Authorization
Tickets, seal codes, and Session Rosters (color is not required).
 Analyze the network to determine whether network bottlenecks exist.
 Confirm that student computers and the Proctor Caching computer
have not been updated with any additional software and will not be
updated before testing begins.
 Confirm that test content has been cached for all scheduled test
sessions. Test content is available one week prior to the test
administration window (pages 141–171).
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Technology Coordinator
Before Testing
 Verify that the performance of your Internet connection is consistent
with expected levels of performance for computer-based testing.
 Alert your Internet Service Provider to your computer-based testing
window, and also confirm that no scheduled maintenance or outages
are planned during that entire window.
 Verify, as needed, that no high bandwidth network activity other than
computer-based testing will be occurring during the computer-based
testing window.
 If utilizing wireless network connections for computer-based testing,
ensure that all computers can effectively communicate with their access
point from the testing location and all security measures have been
properly enabled.
 Ensure that laptops are connected to AC power. If batteries must be
used, ensure that they are fully charged and have the capacity to last
for the entire test session.
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Technology Coordinator
Before Testing
 Ensure that each computer station is equipped with a keyboard and
mouse (or other pointing device).
 Disable instant messaging, email notification, screen savers, power
savers, and remote desktop.
 Disable or delay anti-virus, auto-scan and/or auto-update, system
restore utilities, Windows Security Firewall, web content filtering, or
other software that may impact CPU speed or scan/block information
transferred between the workstation and the servers.
 Alert your school to the dates and times for computer-based testing and
require students and teachers not testing to refrain from using any
streaming media or other high-bandwidth applications while students
are testing.
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Technology Coordinator
Before Testing
 Ensure student workstations and the user profiles and logins being
used for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh/TestHearPearson/Data
directories.
 Ensure that the primary and secondary save locations are set for
student response files and that students have read-/write-access to
these locations.
 Ensure that test administrators are familiar with how to access TestNav
and TestHear software from student workstations and how to access
the student comment forms. The student comment form is available at:
www.FLAssessments.com/SpringCBTStudentCommentForm.
 On each day of testing, confirm that they Proctor Caching computer and
Proctor Caching software are turned on and remain running.
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Technology Coordinator Before Testing
Monitor Display and Shading
• To ensure students will see all of the content in the test,
students are asked to confirm that they can see 15% shading
on the Test Group Code screen when they first log in to the test.
• If students cannot see the shading, they must exit the test and
their monitor settings must be adjusted.
• General instructions for adjusting monitor settings are provided
on pages 173-174 of the Spring 2012 CBT Manual. The steps
for changing contrast and brightness settings will vary
depending on the manufacturer and model of each individual
monitor.
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Technology Coordinator Before Testing
Proctor Caching
• Instructions for installing the Proctor Caching software are provided
in the Spring 2012 CBT Manual.
• Computers used for Proctor Caching do not need to be serverclass machines but should meet the system requirements.

Proctor Caching can run on either a Windows or Mac operating
system, and each can support both Windows and Mac-based testing
workstations.
• Each testing computer must be configured to refer to a Proctor
Caching computer in order to obtain test content.


If more than one computer is being used for Proctor Caching, be sure
to specify the IP address of the correct Proctor Caching computer
during the TestNav installation process.
For example: if there are 80 computers that may be used for testing
and two Proctor Caching computers, 40 of the testing computers may
be configured to link to Proctor Caching computer A, and the
remaining 40 may link to Proctor Caching computer B.
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Technology Coordinator Before Testing
Proctor Caching
• Proctor Caching Security
 Proctor Caching software stores a copy of the test content on the
local hard drive of the machine on which it runs.
 Test content transmitted and stored by the Proctor Caching
computer is in encrypted format.
 At no time does the Proctor Caching computer un-encrypt the test
items.
 “Purge cache” function deletes all encrypted test content from the
hard drive of the Proctor Caching computer.
 FDOE and Pearson require that test content be purged at the end of
each administration window.
• Proctor Caching Computer Placement
 Proctor caching can be implemented at either the lab- or the
school-level.
 Computer should be located as close as possible on the network
to the student workstations.
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Technology Coordinator Before Testing
TestNav
• Installation instructions are provided in the Spring 2012
CBT Manual.
• Once TestNav has been properly installed and tested, it
should continue to be successful on student workstations
through the test administration, as long as no incompatible
software updates are made.
File Share vs. Local Install
• Two options for installing TestNav
 File Share
 Local Install
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Technology Coordinator Before Testing
TestNav
Pros
Cons
File
Share
+ Single point of
installation and
configuration changes
+ Easier to implement
in a large-scale testing
environment
+ Centralized single
location for log files
- Adds a single potential point of
failure
Local
+ Quicker launch time
- Increases installation time (Note:
+ Limits potential points System automation tools, such as
of failure
SMS [Windows] and Apple Remote
Desktop [Mac] can make local
installs much easier)
- Requires that configuration
changes be made on each machine
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Technology Coordinator Before Testing
TestHear ePATs
• Students are required to participate in a practice test using the
ePAT with the same accommodations that will be provided to
them on the operational assessment.
• The accommodated ePATs must be downloaded and installed
on the computer workstation that will be used for the practice
test.
• TestHear ePATs will only operate on Windows PC workstations
and on Macintosh workstations that have Mac OS 10.5 or later
installed and are running Windows (e.g., via Boot Camp).
TestHear ePATs will not work on Mac OS 10.4 or on Macs that
cannot also run Windows.
• Instructions for installing and running TestHear ePATs are
provided in Appendix A.
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Technology Coordinator Before Testing
TestHear
• TestHear must be installed locally on all computers that will be used
by students requiring accommodated CBT forms (e.g., large print,
zoom, screen reader, color contrast, assistive devices).
• Instructions for downloading and installing TestHear are provided in
Appendix A.
• TestHear will only operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed and
are running Windows (e.g., via Boot Camp). TestHear will not work on
Mac OS 10.4 or on Macs that cannot also run Windows.
• TestHear accommodated Reading forms are larger than regular
TestNav forms. To help determine bandwidth requirements and to
provide an opportunity to practice loading TestHear forms,
accommodated test data has been added to the Testing Volume
Calculator in the TestNav System Check
(www.FLAssessments.com/SystemCheck) and to the Infrastructure
Trial in the Training Center.
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Technology Coordinator
During Testing
 Ensure Proctor Caching software is running on all Proctor Caching
computers.
• Turn on Proctor Caching software
 Windows: go to Start>All Programs>Proctor Caching>Proctor
Caching
 Mac: once Proctor Caching is initiated it will not have to be
restarted unless it has been manually stopped
 Adjusting monitors that are not correctly displaying test items with
shading.
 Monitor each testing room to ensure that there are no technical issues.
 Be available during testing to answer questions from test
administrators.
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Technology Coordinator
After Testing
Purge test content from the Proctor Caching
computer(s).
Complete the Spring 2012 CBT Technology
Coordinator Comment Form at
www.FLAssessments.com/SpringRMS.
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Comment Forms
• After testing, test administrators, school
coordinators, technology coordinators,
and district coordinators are encouraged
to complete a CBT comment form located
at www.PearsonAccess.com/fl under the
Support tab.
• Thank you for your valuable feedback!
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