Transcript Field of Dreams Homeowners Association Meeting

October 7, 2013
Agenda
 Welcome and Introductions
 2012 Annual Meeting Minutes
 Officers Reports
 Committee Reports
 Nomination of New Board Members
 Other Business
 Adjourn
Your Board of Directors:
 Paul Beckley: President
 Greg Barnes: Vice President
 Dave Meincke: Treasurer
 Brenda Anderson: Secretary
 Norm Arrowsmith: Septic Committee
 John Cooper: Water & Security Committees
 Jim MacDicken: Architectural Control Committee
Officers Reports: President
 Strategic Plan for the Field of Dreams
 Board of Directors Project Priorities
Strategic Plan
 Mission Statement: Protect & enhance the quality of the
neighborhood on behalf of all homeowners
 Vision: Make the FOD the most desirable neighborhood in the
County
 Values: Board members are committed to five key principles





Demonstrating community leadership
Carrying out his/her board duties effectively and efficiently
Acting with integrity and accountability
Respecting and protecting the rights of homeowners
Earning the trust and confidence of the homeowners
 Goals: Guide the Board to maintain the FOD, our covenants,
finances, and safety
Project Priorities/Accomplishments
 Finance
 Water
 Grounds
 Septic
 Security
 Emergency Generator
 Record Keeping
Officers Reports: Vice President
 Records Management
 Three Year Groundskeeper Contract
 Tract C: Ownership and BPA Easement
Officers Report: Treasurer
Where Our Dues Go
4%
4%
8%
1%
2%
11%
70%
Contract Labor
Equipment
Professional and legal fees
Utilities
Insurance
Landscape supplies
Office supplies
Accounting Practices 2013
 General Operating Account
 Water System Account
 Septic System Account
General Operating Account Expenses
YTD
Estimated
Oct – Dec
2013
Expenses
Equipment/Repair
$1,696
$564
$2,260
Landscape Supply
$8,810
$1,937
$11,747
Administrative
$5,247
$1,749
$6,996
Miscellaneous
$764
$255
$1,019
Contract Labor
$34,073
$13,500
$47573
Utilities
$1,710
$570
$2280
Insurance
$3,938
--
$3,938
Totals
$56,238
$18,575
$74,813
Dues Collected
$68,270
$20,495
$13,952
Water System Account
Expenses
YTD
Estimated
Oct – Dec
2013
Expenses
$11,535
$1,500
$13,035
Sales Tax (Armando)
$933
$933
$1,866
Repair/Maintenance
$13,740
$1,527
$15,267
Inspections/Permits
$319
--
$319
Utilities
$7,192
$2,998
$10,190
Loan Payments
$21,772
$7,258
$29,030
Totals
$55,491
$14,216
$69,707
Fees Collected
$65,934
$21,798
$18,205
NW Water/Clearwater
Septic System Account
Expenses
YTD
Estimated
Oct – Dec
2013
Expenses
Kelly Earthworks
$13,685
$4,206
$17,891
Repair/Maintenance
$2,500
$500
$3,000
Certification Fee
$5,160
--
$5,160
$21,345
$4,706
$26,051
$30,629
$10,209
$40,838
Totals
Fees Collected
Capital Savings Accounts
Account
Amount
Water Account
$57,879
Septic Account
$31,860
General Account
$17,466
Total
$107,205
Officers Reports: Secretary
 2012 Annual Meeting Minutes
 Our Webpage and Newsletter:
 www.olyfieldofdreams.com
 Community Messaging and Announcements
 Emergency texting service (opt in)
Committee Reports:
 Architectural Control Committee
 Grounds Committee
 Septic System Committee
 Water Committee
 Security Committee: Neighborhood Watch
Water Committee
 Clearwater Utilities
 Inspection & Testing
 Infrastructure: wells, pumps, hydrants
Nomination of New Board
Members
 Four Vacancies for 2014 – 2015
 Meetings on first Monday of the month
 Annual Meeting in October
 Election of Officers in November
Other Business
 Questions, Comments, Concerns?
 [email protected]
 Adjourn