Transcript Pavement Management – Background

TOWN OF TOLLAND
FY 2011 - 2012 through 2015 - 2016
Town Manager’s Five Year Capital Plan
February 17, 2011
CAPITAL BUDGET
Everything the Town does, from providing services to its residents
and citizens, to equipping employees to effectively perform their jobs,
requires the existence of certain basic physical assets.
Assets include:
 Streets
 School Facilities
 Parks
 Large Equipment
 Buildings
 Technology
Assets must be purchased, maintained and replaced on a timely basis or
their usefulness in providing public services will diminish.
The Town’s Five Year Capital Improvement Program is developed to ensure
adequate capital investment in the Town’s assets and to provide an orderly
method for funding these assets.
WHAT IS A CAPITAL ITEM?
Definition of Capital Projects: Any project, to be included in the Town’s
Capital Improvement Program, should fall into one of the following three
program categories:
1. Any new or expanded physical facility, including preliminary
design and related professional services.
2. Land or property acquisition.
3. Items of a non-recurring nature where the benefits are realized
over a long period of time.
A project should also exhibit the following characteristics to be included
in the Capital Improvement Program:
1. Life Expectancy: The project’s outcome, non-recurring in nature,
should have a useful life of greater than eight years.
2. Cost: Cost should be a relatively high, non-operative
expenditure for the Town; generally in excess of $10,000 for equipment
or plant facility improvements.
CAPITAL BUDGET PLANNING PROCESS
Activity
Capital budget requests submitted to Town
Manager.
Preliminary Capital Budget Committee Review
and Department Head meetings. Board of
Education Superintendent and School Facilities
Director were included in meetings.
Manager submits Capital Program to Council.
Manager submits revised Capital Program to
Council with recommended General Fund
Budget.
Town Council approves recommended Capital
Program as part of Council’s Proposed Budget.
Capital Program as amended is part of Budget
Referendum process.
Dates
October 28, 2010
November 9, 2010
through
November 23, 2010
December 13, 2010
March 15, 2011
April 5, 2011
May 3, 2011
SUMMARY OF ELIMINATED ITEMS/PROJECTS
FUNDED BY THE GENERAL FUND
PROJECTS ELIMINATED
FROM YR
AMOUNT
PUBLIC FACILITIES – In-Situ Chemical Oxidation
1
170,000
STREETS – Senior Housing Project
1
325,000
RECREATION – Athletic Field Renovation
2
25,000
BOE – THS – All Weather Track
4
70,000
BOE – THS – Tennis Courts
5
200,000
BOE – TMS New Irrigation System
5
50,000
TOTAL:
$840,000
Revisions To Capital Budget After Submission
by Town Manager to Town Council on December 15, 2010
FROM
YEAR
PROJECT
1
Drainage Infrastructure Design
1
2
2
2
Installation of Generator at Town Hall
Track Resurfacing TMS
Skid Steer Loader
Highway Garage Roof
ACTION
From Non-referendum
notes to General Fund and
additional $10,600 from
operating budget.
Addition
Reduced
Purchased in Current Year
Moved to Year 1
TOTAL
$50,600
$272,250
$25,000
$32,000
$80,000
TYPES OF FUNDING METHODS

General Fund Contributions

Capital Non-Recurring Fund

Non-Referendum Notes

Local Capital Improvement Plan Grant (State)

Town Aid to Road Grant (State)

State School Construction Grants and other State
Grants

Ambulance Fees

Cemetery Funds

Referendum Borrowing

Unallocated Capital

Hicks Trust
YEAR 1 CAPITAL BUDGET SUMMARY
FISCAL YEAR 2011-2012
YEAR 1
CAPITAL
BUDGET
FUNDING
SOURCES
CAPITAL BUDGET
Existing
General
CNRE
Recreation
Non
Refer
LOCIP
TAR
State &
School
Ambul
Hicks
Unall
Other
Funding
FUNDING CATEGORIES
Funds
Fund
Fund
Special
Refer
Notes
Grant
Grant
Federal
Const
Reserve
Trust
Capital
Funding
Totals
Revenue
Notes
Grants
Grant
Reserve
Sources
Contrib
PROJECTED AVAILABILITY OF CAPITAL FUNDS =======>
440,000
305,708
80,000
0
1,415,194
0
120,000
150,000
0
0
480,878
50,000
0
41,700
3,083,480
0
21,789
0
0
0
0
0
0
0
0
0
0
0
0
21,789
Parker Memorial School
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Tolland Intermediate School
0
41,000
0
0
216,738
0
0
0
0
0
0
0
0
0
257,738
Tolland Middle School
0
0
0
0
78,000
0
0
0
0
0
0
0
0
0
78,000
Birch Grove Primary School
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
District Wide
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
76,819
0
0
145,000
0
0
0
0
0
0
0
0
0
221,819
420,000
70,000
0
0
0
0
0
0
0
0
321,128
0
0
0
811,128
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
20,000
45,500
80,000
0
618,465
0
0
0
0
0
0
50,000
0
41,700
855,665
Construction and Reconstruction
0
50,600
0
0
60,000
0
0
0
0
0
0
0
0
0
110,600
Pavement Management
0
0
0
0
296,991
0
120,000
150,000
0
0
0
0
0
0
566,991
440,000
305,708
80,000
0
1,415,194
0
120,000
150,000
0
0
321,128
50,000
0
41,700
2,923,730
0
0
0
0
0
0
0
0
0
0
159,750
0
0
0
159,750
TOWN ADMINISTRATION
Town Administration
BOARD OF EDUCATION
CAPITAL EQUIPMENT
Capital Equipment
FIRE AND AMBULANCE
Fire and Ambulance
PARKS AND RECREATION
Parks and Recreation
PUBLIC FACILITIES
Public Facilities
STREETS AND ROADS
SUMMARY PROJECT TOTALS
FUNDING SOURCE VARIANCES
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $305,708
Town Administration:
• Reserve for current year depreciation for municipal
vehicle replacement - $21,789. Vehicle scheduled
to be replaced is Town Manager’s Jeep which has
over 95,000 miles and replacement has already been
deferred one year.
Board of Education – Tolland Intermediate School:
•
Sidewalk paving - $15,000
•
Skylight replacement - $26,000
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $305,708
Capital Equipment:
•
Dump Truck #36 Replacement - Parks & Facilities $76,819, Replacement of 1992 one-ton Dodge dump
truck with a new one-ton truck with plow and
all-season body.
Fire Department:
•
7th and last lease payment for replacement of
Engine #340 - $70,000
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $305,708
Public Facilities:
•
Upgrade of Base Station Repeaters located at Highway,
Parks & Facilities garages and the Tower Site. The FCC
has mandated that we be licensed and operating in
narrowband emissions before 1/1/13 - $20,000. Second
of three payments.
•
Fuel tank - one additional gas pump and flow fuel ports
for recently installed above ground fuel tanks at the
Highway garage plus the removal of the old fuel tanks $25,500. Currently, new system has one gas pump and
two diesel pumps.
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $305,708
Streets & Roads:
•
Infrastructure Drainage Design for Weigold Road, Baxter
Street & Sugar Hill Road - $50,600
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Board of Education:
Tolland Intermediate School:
• Repair Building Facade Cracks - $216,738
(Non-referendum notes)
Tolland Middle School:
• Driveway Paving - $78,000
(Non-referendum notes)
Capital Equipment:
• Dump Truck #30 Replacement of 1993
Highway Mack Truck - $145,000
(Non-referendum notes)
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Fire and Ambulance:
• Ambulance 540 Replacement - $234,513
(Ambulance Fees)
• ET340 Refurbishment of 1994 Engine Tank - $86,615
(Ambulance Fees)
Public Facilities:
• Replacement of Library Roof - $396,215
(Non-referendum notes)
• Installation of weatherproof Generator – $272,250
(Non-referendum notes)
• Replacement of Highway Garage Roof - $80,000
(CNRE)
FY11-12: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Streets & Roads:
Construction and Reconstruction:
• Miscellaneous drainage replacements including culverts $60,000 (Non-referendum notes)
Pavement Management:
• Road Maintenance - $90,671 (Non-referendum notes),
$150,000 (TAR) and $120,000 (LOCIP) for a total of
$360,671
• Parking Lot Paving - $100,000
(Non-referendum notes)
• Neighborhood Roads - $106,320
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 2:
Board of Education:
Tolland Intermediate School:
• Removal and Replacement of Asbestos Floor Tile - $681,132
(Non-referendum notes)
• Driveway and Parking Lot Paving – $89,650
(Non-referendum notes)
Capital Equipment:
Highway:
• Replacement of Dump Truck #24 – 1994 Mack - $145,000
(General Fund)
Fire and Ambulance:
• ET440 Fire Truck Refurbishment - $75,941
(Ambulance Fees)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Public Facilities:
• Carpet for Town Hall - $50,000
(CNRE Fund)
Streets & Roads:
• Drainage Infrastructure
Weigold Road - $148,600 and Various Townwide Roads - $85,000
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Pavement Management:
• $705,000 to address road maintenance, parking lot and neighborhood
roads according to automated pavement management system
recommendations
($435,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 - TAR)
Significant Projects in Years 2-5 By All Sources
Year 3:
Board of Education:
Tolland Middle School:
•
•
Roof Replacement on Modular Classrooms - $28,000
(General Fund)
Gym Door Removal - $26,000
(General Fund)
Capital Equipment:
Highway:
• Replacement of Dump Truck #28 – 1997 Ford – $145,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Fire & Ambulance:
• Service 140 Replacement – $57,330
(Ambulance Fees)
• Contribution to Emergency Services Equipment Reserve –
$200,000
(Ambulance Fees)
Streets and Roads:
• Johnson Road Reconstruction – $276,300
(Non-referendum notes)
• Townwide Drainage Infrastructure - $75,000
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Pavement Management:
• $700,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($435,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 - TAR)
Significant Projects in Years 2-5 By All Sources
Year 4:
Board of Education:
District Wide
• Fiber Optic Circuits - $145,000
(Non-referendum Notes)
Capital Equipment:
Highway
• Replacement of Bucket Loader #16 – 1988 – $169,000
(General Fund)
Capital Equipment:
•
Replacement of Mower #2 2005 - (16’ Cut) – $80,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 4, continued:
Fire:
• Replacement of Ambulance - $234,513
(Ambulance Fees)
Streets and Roads:
• Grant Hill Reconstruction and Box Culvert – $675,000
(Non-referendum Notes)
Pavement Management:
• $700,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($430,000 – Non-referendum notes, $120,000 – LOCIP
and $150,000 - TAR)
Significant Projects in Years 2-5 By All Sources:
Year 5:
Capital Equipment:
Highway:
• Replacement of 1989 Excavator – $95,000
(General Fund)
Parks & Facilities:
• Replacement of Truck #63 1999 GMC – $80,000
(General Fund)
Fire and Ambulance:
• Addition of Used 95 ft.–105 ft. Platform Tower – $518,700
(Emergency Services Equipment Reserve)
Significant Projects in Years 2-5 By All Sources:
Year 5, continued:
Public Facilities:
• Replacement of Salt shed - $1,400,000 Structural
analysis will be included in 2012-2013 operating
budget - concern with base and cover.
(Non-referendum notes)
Streets & Roads:
Pavement Management:
•
$700,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($430,000 – Non-referendum notes, $120,000 – LOCIP
and $150,000 - TAR)
DRAINAGE CONCERNS
Drainage Infrastructure
•
Culvert Repair and Rehabilitation.
•
Culvert failure can result in sinkholes, flooding and roadway
damage. Additional concerns related to culvert failures
include costs associated with emergency repair work,
damage to neighboring properties and motorists delays.
•
The Capital Budget is designed so that construction follows
engineering design by 1 year.
•
Culverts have been prioritized based on their existing
condition and history of flooding.
DRAINAGE CONCERNS
Continued
•
Stormwater Management Repair and Rehabilitation
Several stormwater management structures require repair
and/or reconstruction. These structures include detention
basins, stormwater level spreaders and bio-retention areas.
•
Structures that have been poorly maintained, designed
inadequately or have not been constructed appropriately are
subject to erosion and sedimentation, resulting in
deterioration and damage to adjacent properties and
pollution of nearby streams and inland wetlands.
•
Additional drainage concerns focus on localized puddling in
low areas of roadways. During excessive periods of rain or
thaw/freeze cycles, these areas present a danger to
pedestrians and motorists.
In future years VHB Engineering will do an analysis of drainage
structures and provide a priority list for repair and rehabilitation.
PAST 5 YEAR GENERAL FUND
CAPITAL CONTRIBUTIONS
FY07 - $556,326 or 1.4% of Townwide Operating Budget
FY08 - $462,859 or 1.1% of Townwide Operating Budget
FY09 - $506,037 or 1.1% of Townwide Operating Budget
FY10 - $204,650 or .42% of Townwide Operating Budget
FY11 - $266,700 or .54% of Townwide Operating Budget
FY12 - $305,708 or .60% of Townwide Operating Budget
Town Manager Proposed FY12 = $305,708
or 0.60% of Townwide Operating Budget
Equipment Aging Schedule for Units Assigned to Parks & Facilities Garage
Vehicle/Eqp # Description
Year
2010
2011/2012 proposed 5 year CIP
2012
2013
2014
2015
2016
2011
updated as of 12/2010
2017
2018
2019
2020
2021
2022
2023
2024
Trucks:
64 TOL
GMC 2500
40 TOL
Ford F350 one ton
36 TOL
Dodge W350 one ton
51 TOL
Dodge W350 service
39 TOL
Ford F800 Dump
63 TOL
GMC 3500
70 TOL
Ford F250
37 TOL
GMC 3500
38 TOL
Ford F550
61 TOL
Ford F250 service
53 TOL
Ford F450
68 TOL
Ford F550
75 TOL
3/4 Ton Van (new)
Scheduled Replacements:
36TOL
Ford F450
39TOL
4 yd dump
63TOL
Ford F450
1988
1989
1992
1993
1996
1999
2002
2003
2004
2006
2007
2007
2008
22
23
24
25
26
21
22
23
24
25
17
18
19
20
21
14
15
16
11
12
13
14
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
new
1
2
3
4
5
6
7
8
9
10
11
12
13
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
9
10
33
34
35
36
37
18
2011
2013
2014
Equipment:
Line Painter
Ford Tractor
Skidsteer New Holland 553
Sweepstar
Jacobsen mower/thrower
Easy Rake
Toro 72" Mower
Lazer Lawnmower
Gravely Snow Blower
Gravely Snow Blower
John Deere Tractor
Easy Rake
skidsteer New Holland180
4000 Lawnmower
580 Mower #2
Easy Rake
Lazer Lawnmower
Gravely Snow Blower
Gravely Snow Blower
Lazer Lawnmower
Cat Loader
Kubota tractor
4000 Lawnmower
580 Mower #1
Scheduled Replacements:
skidsteer
Easy Rake
580 Mower #2
Ford tractor
72" mower
Jacobsen mower/thrower
Generac generator
1978
1970
1986
1991
1996
1998
1992
1999
1999
1999
2001
2001
2002
2003
2005
2005
2005
2005
2007
2007
2007
2007
2007
2010
2012
2013
2014
2017
2017
2018
32
33
30
31
32
24
25
26
19
20
21
22
23
24
14
15
16
17
18
19
20
21
12
13
14
15
11
12
13
14
15
16
17
18
11
12
13
14
15
16
17
18
19
20
16
17
18
19
20
11
12
13
14
15
16
17
18
19
20
16
17
18
19
20
11
12
13
12
15
16
17
18
19
20
16
17
18
19
20
9
10
11
12
13
14
15
16
17
18
14
15
16
17
18
9
10
11
12
13
14
15
16
17
18
14
15
16
17
18
8
9
10
11
12
13
14
15
16
17
13
14
15
16
17
7
8
9
10
11
12
13
14
15
16
12
13
14
15
16
6
7
8
9
10
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
6
7
8
8
10
11
12
13
14
15
16
17
18
19
20
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
new
1
2
3
4
5
6
7
8
9
10
11
12
13
14
1
2
3
4
5
6
7
8
9
10
11
12
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
9
10
new
1
2
3
4
5
6
7
new
1
2
3
4
5
6
7
new
1
2
3
4
5
6
new
recommended end of service
1 year past recommended end of service
2 years past recommended end of service
22
3 years past recommended end of service
4+ years recommended end of service
scheduled for replacement
HIGHWAY VEHICLES: ON-GOING CONCERNS
Dump Truck #36 – Replacement of 1992 One Ton Dodge Dump in Year 1
HIGHWAY VEHICLES: ON-GOING CONCERNS
Dump Truck #24 – Replacement of 1994 Mack Truck in Year 2
Equipment Aging Schedule for Units Assigned to Highway Garage
Vehicle/Eqp # Description
Year
2010
2011/2012 proposed 5 year CIP
2012
2013
2014
2015
2016
2011
updated as of 12/2010
2017
2018
2019
2020
2021
2022
2023
2024
Trucks:
29 TOL
Mack Dump
30 TOL
Mack Dump
24 TOL
Mack Dump
12 TOL
GMC Dump 3500
11 TOL
Ford F-150 P/U
28 TOL
Ford Dump
6 TOL
Freightliner Lo-Pro Dump
32 TOL
Sterling Dump
35 TOL
Western Star Dump
8 TOL
Ford Utility
23 TOL
Mack 10 Wheel Dump
33 TOL
Mack Dump
2 TOL
Ford F250 P/U
25 TOL
Ford D-550 Dump
34 TOL
Mack Dump
27 TOL
International 7400
31 TOL
International 7400
Scheduled Replacements:
30 TOL
Mack Dump
24 TOL
Mack Dump
28 TOL
Mack Dump
6 TOL
Lo-Pro Dump
8 TOL
Ford Utility
1991
1993
1994
1995
1996
1997
2000
2001
2002
2003
2004
2005
2006
2007
2008
2008
2009
19
20
17
18
16
17
18
15
16
17
18
19
14
15
16
17
18
13
14
15
16
10
11
12
13
14
15
16
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
2
3
4
5
6
7
8
9
10
11
12
13
new
1
2
3
4
5
6
7
8
9
10
11
12
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
new
1
2
3
4
5
6
7
8
44
45
46
47
2011
2012
2013
2016
2016
new
21
22
Heavy Equipment:
17 TOL
16 TOL
18 TOL
20 TOL
7 TOL
22 TOL
26 TOL
19 TOL
Cat Grader
Cat Loader
John Deere Backhoe
Elgin Sweeper
Vac-All
Cat Backhoe
Cat 938 Loader
Elgin Sweeper
Paver (used)
21 TOL
Roadside Mower
Scheduled Replacements:
16 TOL
Cat Loader
18 TOL
John Deere Backhoe
1972
1988
1989
1995
2000
2002
2002
2003
2007
2010
38
39
40
41
42
22
23
24
25
26
21
22
23
24
25
26
15
16
17
18
19
20
21
22
23
refurb
11
12
13
14
15
16
17
18
19
20
21
22
23
24
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
aquired
4
5
6
7
8
9
10
11
12
13
14
15
16
17
new
1
2
3
4
5
6
7
8
9
10
11
12
13
14
1
2
3
4
5
6
7
8
9
10
new
1
2
3
4
5
6
7
8
9
2014
2015
new
recommended end of service
1 year past recommended end of service
2 years past recommended end of service
3 years past recommended end of service
4 years or more past recommended end of service
43
scheduled for replacement
refurbished
We Must Protect Our Investment in
Our Infrastructure
Miles of paved local roads: 123.11
Miles of unpaved local roads: 8.85
Total miles of road = 131.96
To construct 1 mile of road = $1 million dollars
131.96 miles x $1,000,000 =
●
$131,960,000
The investment we must protect
●
FY11-12 CAPITAL PLAN BY PROGRAM AREA
Town
Administration,
$21,789 - 1%
Streets/Roads,
677,591 - 27%
Board of
Education,
335,738 - 13%
Capital
Equipment,
221,819 - 9%
Fire/Ambulance,
391,128 - 16%
Public Facilities,
835,665 - 34%
Town of Tolland, CT
Pavement Management Study
Update: February, 2011
Presented by Gordon Daring of VHB, Inc.
Presentation Overview
• Pavement Management Concepts
• Pavement Management in Tolland
 Methodology
 Current
Conditions & Backlog
 Budget Analysis
Pavement Management Concepts
What is Pavement Management?
• The practice of planning for pavement maintenance and
rehabilitation with the goal of maximizing the value and
life of a pavement network.
Otherwise known as
“Getting the Biggest Bang for Your Buck”
Pavement Management Concepts
The Process
• Pavement Section Inventory
• Pavement distress identification and quantification
(Visual Inspection Only)
• Pavement Condition Index (PCI) calculation on a 0 - 100
scale
• Define Repair Strategies and Costs
• Test various Budget Scenarios
• Develop list of candidate projects
• Apply engineering and local judgment to define annual road
program
Pavement Management Concepts
Pavement Deterioration Curve
Will cost $10.00
to $13.00 Here
Pavement Management Concepts
PCI = 99
Do Nothing Condition (PCI 91-100)
Pavement Management Concepts
PCI = 86
Routine Maintenance Condition (PCI 83-90)
Treatment options – Crack sealing,
patching
Pavement Management Concepts
PCI = 73
Preventive Maintenance Condition (PCI 71-82)
Treatment options – Crack sealing, chip
seal, thin overlay
Pavement Management Concepts
PCI = 65
Structural Improvement Condition (PCI 56-70)
Treatment options – Overlay, Mill &
Overlay, Cold in Place Recycling
Pavement Management Concepts
PCI = 43
Base Rehabilitation Condition (PCI 0-55)
Treatment options – Reclamation,
Reconstruction
Pavement Management in Tolland
Pavement Condition Index (PCI)
Average Pavement Condition Index = 75*
100
Do Nothing
90
Routine Maintenance
80
75
70
Preventive Maintenance
Structural Improvement
60
50
Base Rehabilitation
40
Years
* Estimated, February, 2011, based on computer projection
Pavement Management in Tolland
Pavement Condition Index Distribution (Feb, 2011)
40.0
37.4
35.0
30.0
25.0
Miles
20.7
26.5
25.9
71-82
PCI
83-90
21.9
20.0
15.0
10.0
5.0
0.0
0-55
56-70
91-100
Pavement Management in Tolland
Current Backlog Summary (Feb, 2011)
Treatment Band
Miles
Cost
Do Nothing
37.4
Routine Maintenance
25.9
$150,640
Preventative Maintenance
26.5
$2,099,063
Structural Improvement
21.9
$4,337,461
Base Rehabilitation
20.7
$5,710,806
132.3
$12,297,970
Totals:
Pavement Management in Tolland
Funding Scenario Comparison
• The effects of funding scenarios at $400k, $600k, and $1M
annually over 5 years were evaluated. In each case, the annual
budget was increased 3% per year to match inflation.
• The analysis did not include drainage or parking lot needs.
Pavement Management in Tolland
Future Pavement Condition Comparisons
82
81
Pavement Condition Index
80
79
78
77
76
75
74
73
72
2010
2011
2012
2013
Year
$400k
$600k
$1M
2014
2015
Development of Annual Road Program
•
Determine effective funding levels
•
System recommends roads of highest benefit to the
Town based on:




•
•
High Traffic Volume
Lower Repair Cost
Longer Repair Life Expectancy
Poorer Road Conditions
The system allocates annual budget to high benefit
roads and analyzes the effect on overall town wide
conditions.
Engineering judgment is used to adjust the program
to reflect coordination with other projects,
neighborhood programs, mobilization efficiencies,
etc.
5 Year Pavement Plan
Town of Tolland, CT
Pavement Management Study
Questions and Answers
February, 2011
TOLLAND DEBT SCHEDULE
2011-12 THROUGH 2015-16
% change
FY 11/12 -
$4,751,796
1.87%
FY 12/13 -
$4,797,741
.97%
FY 13/14 -
$4,724,537
(1.53%)
FY 14/15 -
$4,676,459
(1.02%)
FY 15/16 -
$4,691,778
.33%
DEBT SERVICE FOR BUDGET YEAR: $4,751,796
Debt Service Breakdown:
29%
School
Town
71%
DEBT SERVICE FOR BUDGET YEAR:
$4,751,796
SCHOOL – 71%
1998 bonds – 92.3% - Birch Grove School and miscellaneous
school projects
2002 bonds – 46.2% - THS roof, THS track, Middle School
renovations, Parker fascia & THS modulars
2003 bonds – 51.4% - Birch Grove School addition/Tolland High
School
2004 bonds – 68% - Tolland High School
2005 bonds – 96% - Tolland High School
2006 bonds – 94% - Tolland High School
2007 bonds – 56% - Tolland High School
2010 bonds – 67% - Tolland High School
DEBT SERVICE FOR BUDGET YEAR:
$4,751,796
MUNICIPAL – 29%
1998 bonds – 7.7% - Miscellaneous Municipal projects
2002 bonds – 53.8% - Open Space, Senior Center, capital equipment,
Cross Farms
2003 bonds – 48.6% - Open Space, Cross Farms, capital equipment
2004 bonds – 32% - Old Post sewer line, Cross Farms, capital
equipment
2005 bonds – 4% - Miscellaneous municipal projects
2006 bonds – 6% - Open Space
2007 bonds – 44% - Open Space
2008 bonds – 100% - Open Space and municipal projects
2010 bonds – 33% - Open Space
WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET – ALL FACILITY IMPROVEMENTS
Town Public Facility
Public Facility
Construction of a New Library
Highway & Parks
BOE
8,000,000
Highway & Parks
Facilities Plan for Public Works Buildings
Metal Storage Garages/Truck Wash Facility
Parks/Facilities Garage
50,000
700,000
3,750,000
Fire & Ambulance
Fire Station Upgrades for Station 140
Additional Space and Roof to Station 340 & 440
Fire/Training Complex
BOE
Design of School-Wide Renovation
Tolland Intermediate School Renovations
Tolland Middle School Renovations
Library and Guidance HVAC
Roof Top HVAC Replacement (Siemens
Company Energy Project) (TMS)
TOTAL:
Fire & Ambulance
630,360
477,405
4,000,000
460,000
1,099,170
2,090,250
57,500
140,000
8,000,000
4,500,000
5,107,765
3,846,920
Budget Schedule: Important Upcoming Dates
February 17, 2011 (Thursday)
Capital Budget Public Hearing – Council Room – 7:30 p.m.
March 8, 2011 (Thursday)
Manager convenes joint meeting between Council and
Board of Education (by April 11 per Charter requirement) –
Council Room – 7:30 p.m.
March 15, 2011 (Tuesday)
Manager submits Budget to Council (by March 27 per Charter
requirement)
March 17, 2011 (Thursday)
Advertise Public Hearing
March 17, 2011 (Thursday)
March 23, 2011 (Wednesday)
March 24, 2011 (Thursday)
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
March 29, 2011 (Tuesday)
PUBLIC HEARING on Manager’s Recommended Budget: Board
of Education, Town Government, Capital Improvement Plan –
Tolland High School Auditorium – 7:30 p.m.
April 5, 2011 (Tuesday)
Council Discussion – Budget finalized – Council Room – 7:30 p.m.
April 14, 2011 (Thursday)
Advertise Budget
April 26, 2011 (Tuesday)
ANNUAL BUDGET PRESENTATION MEETING – Tolland High School
Auditorium – 7:30 p.m.
May 3, 2011 (Tuesday)
Annual Budget Referendum
By May 12, 2011 (Thursday)
Council to establish mill rate upon referendum adoption
Discussion of Facility Improvements
Library & Combined Public Works Building