Transcript February 23, 2012 Capital Budget Public Forum

TOWN OF TOLLAND
FY 2012 - 2013 through 2016 - 2017
Town Manager’s Five Year Capital Plan
February 23, 2012
CAPITAL BUDGET
Everything the Town does, from providing services to its residents
and citizens, to equipping employees to effectively perform their jobs,
requires the existence of certain basic physical assets.
Assets include:
 Streets
 School Facilities
 Parks
 Large Equipment
 Buildings
 Technology
Assets must be purchased, maintained and replaced on a timely basis or
their usefulness in providing public services will diminish.
The Town’s Five Year Capital Improvement Program is developed to ensure
adequate capital investment in the Town’s assets and to provide an orderly
method for funding these assets.
WHAT IS A CAPITAL ITEM?
Definition of Capital Projects: Any project, to be included in the Town’s
Capital Improvement Program, should fall into one of the following three
program categories:
1. Any new or expanded physical facility, including preliminary
design and related professional services.
2. Land or property acquisition.
3. Items of a non-recurring nature where the benefits are realized
over a long period of time.
A project should also exhibit the following characteristics to be included
in the Capital Improvement Program:
1. Life Expectancy: The project’s outcome, non-recurring in nature,
should have a useful life of greater than eight years.
2. Cost: Cost should be a relatively high, non-operative
expenditure for the Town; generally in excess of $10,000 for equipment
or plant facility improvements.
CAPITAL BUDGET PLANNING PROCESS
Activity
Capital budget requests submitted to Town Manager.
Dates
October 27, 2011
Preliminary Capital Budget Committee Review and
Month of November, 2011
Department Head meetings. Board of Education
Superintendent and School Facilities Director were included
in meetings.
Manager submits Capital Program to Council.
December 19, 2011
Manager submits revised Capital Program to Council with
recommended General Fund Budget.
March 13, 2012
Town Council approves recommended Capital Program as
part of Council’s Proposed Budget.
April 3, 2012
Capital Program as amended is part of Budget Referendum
process.
May 1, 2012
Revisions To Capital Budget After Submission
by Town Manager to Town Council on December 21, 2011
• Reduced the General Fund portion of the Capital Budget
by $86,014 with the result being the replacement of the
skylight at the Intermediate School and the purchase of
additional security cameras at various schools are being
moved to the second year of the plan or possibly being
done with other revenue sources and a used generator
shall be purchased at the Senior Center rather than a
new one.
TYPES OF FUNDING METHODS

General Fund Contributions

Capital Non-Recurring Fund

Non-Referendum Notes

Local Capital Improvement Plan Grant (State)

Town Aid to Road Grant (State)

State School Construction Grants and other State
Grants

Ambulance Fees

Cemetery Funds

Referendum Borrowing

Unallocated Capital

Hicks Trust
YEAR 1 CAPITAL BUDGET SUMMARY
FISCAL YEAR 2012-2013
YEAR 1
CAPITAL
BUDGET
FUNDING
SOURCES
CAPITAL BUDGET
Existing
General
CNRE
Recreation
Non
Refer
LOCIP
TAR
State &
School
Ambul
Hicks
Unall
Other
Funding
FUNDING CATEGORIES
Funds
Fund
Fund
Special
Refer
Notes
Grant
Grant
Federal
Const
Reserve
Trust
Capital
Funding
Totals
Revenue
Notes
Grants
Grant
Reserve
Sources
Contrib
PROJECTED AVAILABILITY OF CAPITAL FUNDS =======>
255,591
231,877
59,000
0
1,567,600
0
120,000
250,000
394,350
0
404,383
0
0
100,948
3,383,749
0
48,877
0
0
0
0
0
0
0
0
0
0
0
0
48,877
Parker School
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Tolland Intermediate School
0
0
0
0
544,000
0
0
0
0
0
0
0
0
0
544,000
Tolland Middle School
0
0
0
0
115,000
0
0
0
0
0
0
0
0
0
115,000
Tolland High School
0
0
0
0
300,000
0
0
0
0
0
0
0
0
0
300,000
District-Wide
0
0
0
0
0
0
0
0
0
0
0
0
0
10,000
10,000
0
158,000
44,000
0
0
0
0
0
0
0
0
0
0
38,500
240,500
0
0
0
0
0
0
0
0
0
0
301,049
0
0
13,951
315,000
55,384
0
0
0
0
0
0
0
394,350
0
0
0
0
0
449,734
140,000
0
15,000
0
30,000
0
0
0
0
0
0
0
0
38,497
223,497
60,207
25,000
0
0
148,600
0
50,000
0
0
0
0
0
0
0
283,807
0
0
0
0
430,000
0
70,000
250,000
0
0
0
0
0
0
750,000
255,591
231,877
59,000
0
1,567,600
0
120,000
250,000
394,350
0
301,049
0
0
100,948
3,280,415
0
0
0
0
0
0
0
0
0
0
103,334
0
0
0
103,334
TOWN ADMINISTRATION
Town Administration
BOARD OF EDUCATION
CAPITAL EQUIPMENT
Capital Equipment
FIRE AND AMBULANCE
Fire and Ambulance
PARKS AND RECREATION
Parks and Recreation
PUBLIC FACILITIES
Public Facilities
STREETS AND ROADS
Construction and Reconstruction
Pavement Management
SUMMARY PROJECT TOTALS
FUNDING SOURCE VARIANCES
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $231,877
Town Administration:
• Reserve for current year depreciation for municipal
vehicle replacement - $27,877. Vehicles scheduled
to be replaced are Building Inspector’s Jeep and the
Highway pick-up truck.
Board of Education:
•
Replacement of 1998 GMC ½ ton pick-up with 2012
½ ton pick-up - $25,000.
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY THE GENERAL FUND
Total Amount: $231,877
Capital Equipment:
•
Dump Truck #28 Replacement – Replace 1997 Ford
truck which is a front-line vehicle. Truck includes
plow and sander - $145,000
Streets & Roads:
•
Drainage Design priority is the paved portion of Johnson
Road (1,300 feet of road) including design of catch
basins - $25,000
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Board of Education:
Tolland Intermediate School:
• Removal and Replacement of Asbestos Floor Tile - $414,000
• Driveway and Parking Lot Paving - $130,000
(Non-referendum notes)
Tolland Middle School:
• Track Resurfacing - $115,000
(Non-referendum notes)
Tolland High School:
• Lights for stadium field - $300,000
Town to be reimbursed through private donations
(Non-referendum notes)
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Capital Equipment:
• Replacement of 1992 Dodge Ram Utility Body
Dump Truck with Versa Lift - $57,000
(CNRE $44,000 and General Fund $13,000)
Fire and Ambulance:
• Service 140- $85,000
(Ambulance Fees)
• Emergency Back-up Power Generators - $140,000
(Ambulance Fees)
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Parks & Recreation:
• Cross Farms Building with Bathrooms, Concession
and Storage Area - $449,734
(State Grant and Existing Funds)
Public Facilities:
• Hicks Building Roof – Level 2 - $106,000
(Existing funds HVAC $100,000 and Senior Housing Project
$6,000)
• Study for Improvements for Library & Public Works- $30,000
(Non-referendum notes)
FY12-13: SIGNIFICANT CAPITAL PROJECTS
FUNDED BY OTHER SOURCES
Streets & Roads:
Construction and Reconstruction:
• Miscellaneous drainage construction including culverts $148,600 (Non-referendum notes) and $50,000 (LOCIP)
Pavement Management:
• Road Maintenance - $230,000 (Non-referendum notes),
$250,000 (TAR) and $70,000 (LOCIP) for a total of
$550,000
• Parking Lot Paving - $100,000
(Non-referendum notes)
• Neighborhood Roads - $100,000
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 2:
Town Administration:
Tolland Green Rte. 195 & 74 Corridor Improvements - $250,000
(Grant $225,000 and General Fund $25,000)
Board of Education:
Tolland Intermediate School:
• Gym Door Removal - $54,000
(General Fund)
• Skylight Replacement - $18,000
(General Fund)
Tolland Middle School :
• Gym Door Removal -$60,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
District Wide:
• Camera Upgrade and Base Equipment - $35,000
(General Fund $23,014 and other sources $11,986)
Capital Equipment:
Highway:
• Replacement of Dump Truck #6 – 2000 Freightliner - $147,000
(Non-referendum notes)
Fire and Ambulance:
•Fire Gear - $25,000
(Ambulance Fees)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Parks & Recreation:
• Renovations at Parker School - $40,000
(CNRE Fund)
Public Facilities:
• Station 140 Roof - $30,000
(General Fund)
Streets & Road:
• Drainage Infrastructure
Johnson Road - $276,300 and Torry Road - $175,000
(Non-referendum notes)
Significant Projects in Years 2-5 By All Sources
Year 2, continued:
Pavement Management:
• $750,000 to address road maintenance, parking lot and neighborhood
roads according to automated pavement management system
recommendations
($480,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 - TAR)
Significant Projects in Years 2-5 By All Sources
Year 3:
Board of Education:
Parker Memorial School:
•
•
Roof Replacement - $575,300
(Non-referendum notes)
Boiler - $625,000
(Non-referendum notes)
Capital Equipment:
Highway:
• Replacement of Mower #2 (16’ cut) - $80,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Fire & Ambulance:
• Ambulance 640 Replacement – $246,238
(Ambulance Fees)
• Portable Diesel Generator – $40,000
(Ambulance Fees)
Public Facilities:
• Hicks Roof Levels 4 and 6 - $125,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 3, continued:
Streets and Roads:
• Johnson Road Reconstruction - $276,300
(Non-referendum notes)
• Townwide Drainage Infrastructure - $75,000
(Non-referendum notes)
Pavement Management:
• $750,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($480,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 - TAR)
Significant Projects in Years 2-5 By All Sources
Year 4:
Town Administration:
• Tolland Green Rte. 195 & 74 Corridor
(Non-referendum Notes $250,000 and Grants $2,550,000)
Board of Education:
Birch Grove Primary School
• Parking Lot Paving - $100,000
(Non-referendum Notes)
Capital Equipment:
• Replacement of 2002 CAT Backhoe - $120,000
(Non-referendum Notes)
• Replacement of CAT Bucket Loader #16 - $169,000
(General Fund)
Significant Projects in Years 2-5 By All Sources
Year 4, continued:
Fire:
• Replacement of Rescue 240 - $625,000
(Ambulance Fees)
Streets and Roads:
• Drainage Construction - various - $50,000
(General Fund)
Pavement Management:
• $750,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($480,000 – Non-referendum notes, $120,000 – LOCIP and
$150,000 – TAR)
Significant Projects in Years 2-5 By All Sources:
Year 5:
Board of Education:
Birch Grove Primary:
• Parking lot paving phase 2 - $100,000
(Non-referendum Notes)
Tolland High School:
• Track resurfacing - $70,000
(General Fund)
Capital Equipment:
• Replacement of Dump Truck #32 - $155,000
(Non-referendum Notes)
Significant Projects in Years 2-5 By All Sources:
Year 5, continued:
Capital Equipment Continued:
• Replacement of 2003 11’ Toro 4000 Mower - $53,000
(General Fund)
Fire and Ambulance:
• Contribution to Emergency Service Equipment Reserve $150,000
(Ambulance Fees)
Significant Projects in Years 2-5 By All Sources:
Year 5, continued:
Parks & Recreation:
• Basketball Court at Heron Cove - $39,600
(General Fund)
Streets & Roads:
• $750,000 to address road maintenance, parking lot and
neighborhood roads according to automated pavement
management system recommendations.
($480,000 – Non-referendum Notes, $120,000 – LOCIP and
$150,000 - TAR)
DRAINAGE CONCERNS
Drainage Infrastructure
•
Culvert Repair and Rehabilitation.
•
Culvert failure can result in sinkholes, flooding and roadway
damage. Additional concerns related to culvert failures
include costs associated with emergency repair work,
damage to neighboring properties and motorists delays.
•
The Capital Budget is designed so that construction follows
engineering design by 1 year.
•
Culverts have been prioritized based on their existing
condition and history of flooding.
DRAINAGE CONCERNS
Continued
•
Stormwater Management Repair and Rehabilitation
Several stormwater management structures require repair
and/or reconstruction. These structures include detention
basins, stormwater level spreaders and bio-retention areas.
•
Structures that have been poorly maintained, designed
inadequately or have not been constructed appropriately are
subject to erosion and sedimentation, resulting in
deterioration and damage to adjacent properties and
pollution of nearby streams and inland wetlands.
•
Additional drainage concerns focus on localized puddling in
low areas of roadways. During excessive periods of rain or
thaw/freeze cycles, these areas present a danger to
pedestrians and motorists.
PAST 5 YEAR GENERAL FUND
CAPITAL CONTRIBUTIONS
FY08 - $462,859 or 1.1% of Townwide Operating Budget
FY09 - $506,037 or 1.1% of Townwide Operating Budget
FY10 - $204,650 or .42% of Townwide Operating Budget
FY11 - $266,700 or .54% of Townwide Operating Budget
FY12 - $305,708 or .60% of Townwide Operating Budget
FY13- $231,310 or .45% of Townwide Operating Budget
Town Manager Proposed FY12 = $231,310
or 0.45% of Townwide Operating Budget
Equipment Aging Schedule for Units Assigned to Parks & Facilities Garage
Vehicle/Eqp # Description
Year
2010
2011/2012 proposed 5 year CIP
2012
2013
2014
2015
2016
2011
updated as of 12/2010
2017
2018
2019
2020
2021
2022
2023
2024
Trucks:
64 TOL
GMC 2500
40 TOL
Ford F350 one ton
36 TOL
Dodge W350 one ton
51 TOL
Dodge W350 service
39 TOL
Ford F800 Dump
63 TOL
GMC 3500
70 TOL
Ford F250
37 TOL
GMC 3500
38 TOL
Ford F550
61 TOL
Ford F250 service
53 TOL
Ford F450
68 TOL
Ford F550
75 TOL
3/4 Ton Van (new)
Scheduled Replacements:
36TOL
Ford F450
39TOL
4 yd dump
63TOL
Ford F450
1988
1989
1992
1993
1996
1999
2002
2003
2004
2006
2007
2007
2008
22
23
24
25
26
21
22
23
24
25
17
18
19
20
21
14
15
16
11
12
13
14
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
new
1
2
3
4
5
6
7
8
9
10
11
12
13
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
9
10
33
34
35
36
37
18
2011
2013
2014
Equipment:
Line Painter
Ford Tractor
Skidsteer New Holland 553
Sweepstar
Jacobsen mower/thrower
Easy Rake
Toro 72" Mower
Lazer Lawnmower
Gravely Snow Blower
Gravely Snow Blower
John Deere Tractor
Easy Rake
skidsteer New Holland180
4000 Lawnmower
580 Mower #2
Easy Rake
Lazer Lawnmower
Gravely Snow Blower
Gravely Snow Blower
Lazer Lawnmower
Cat Loader
Kubota tractor
4000 Lawnmower
580 Mower #1
Scheduled Replacements:
skidsteer
Easy Rake
580 Mower #2
Ford tractor
72" mower
Jacobsen mower/thrower
Generac generator
1978
1970
1986
1991
1996
1998
1992
1999
1999
1999
2001
2001
2002
2003
2005
2005
2005
2005
2007
2007
2007
2007
2007
2010
2012
2013
2014
2017
2017
2018
32
33
30
31
32
24
25
26
19
20
21
22
23
24
14
15
16
17
18
19
20
21
12
13
14
15
11
12
13
14
15
16
17
18
11
12
13
14
15
16
17
18
19
20
16
17
18
19
20
11
12
13
14
15
16
17
18
19
20
16
17
18
19
20
11
12
13
12
15
16
17
18
19
20
16
17
18
19
20
9
10
11
12
13
14
15
16
17
18
14
15
16
17
18
9
10
11
12
13
14
15
16
17
18
14
15
16
17
18
8
9
10
11
12
13
14
15
16
17
13
14
15
16
17
7
8
9
10
11
12
13
14
15
16
12
13
14
15
16
6
7
8
9
10
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
6
7
8
8
10
11
12
13
14
15
16
17
18
19
20
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
new
1
2
3
4
5
6
7
8
9
10
11
12
13
14
1
2
3
4
5
6
7
8
9
10
11
12
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
9
10
new
1
2
3
4
5
6
7
new
1
2
3
4
5
6
7
new
1
2
3
4
5
6
new
recommended end of service
1 year past recommended end of service
2 years past recommended end of service
22
3 years past recommended end of service
4+ years recommended end of service
scheduled for replacement
Equipment Aging Schedule for Units Assigned to Highway Garage
Vehicle/Eqp # Description
Year
2010
2011/2012 proposed 5 year CIP
2012
2013
2014
2015
2016
2011
updated as of 12/2010
2017
2018
2019
2020
2021
2022
2023
2024
Trucks:
29 TOL
Mack Dump
30 TOL
Mack Dump
24 TOL
Mack Dump
12 TOL
GMC Dump 3500
11 TOL
Ford F-150 P/U
28 TOL
Ford Dump
6 TOL
Freightliner Lo-Pro Dump
32 TOL
Sterling Dump
35 TOL
Western Star Dump
8 TOL
Ford Utility
23 TOL
Mack 10 Wheel Dump
33 TOL
Mack Dump
2 TOL
Ford F250 P/U
25 TOL
Ford D-550 Dump
34 TOL
Mack Dump
27 TOL
International 7400
31 TOL
International 7400
Scheduled Replacements:
30 TOL
Mack Dump
24 TOL
Mack Dump
28 TOL
Mack Dump
6 TOL
Lo-Pro Dump
8 TOL
Ford Utility
1991
1993
1994
1995
1996
1997
2000
2001
2002
2003
2004
2005
2006
2007
2008
2008
2009
19
20
17
18
16
17
18
15
16
17
18
19
14
15
16
17
18
13
14
15
16
10
11
12
13
14
15
16
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
2
3
4
5
6
7
8
9
10
11
12
13
new
1
2
3
4
5
6
7
8
9
10
11
12
new
1
2
3
4
5
6
7
8
9
10
11
new
1
2
3
4
5
6
7
8
new
1
2
3
4
5
6
7
8
44
45
46
47
2011
2012
2013
2016
2016
new
21
22
Heavy Equipment:
17 TOL
16 TOL
18 TOL
20 TOL
7 TOL
22 TOL
26 TOL
19 TOL
Cat Grader
Cat Loader
John Deere Backhoe
Elgin Sweeper
Vac-All
Cat Backhoe
Cat 938 Loader
Elgin Sweeper
Paver (used)
21 TOL
Roadside Mower
Scheduled Replacements:
16 TOL
Cat Loader
18 TOL
John Deere Backhoe
1972
1988
1989
1995
2000
2002
2002
2003
2007
2010
38
39
40
41
42
22
23
24
25
26
21
22
23
24
25
26
15
16
17
18
19
20
21
22
23
refurb
11
12
13
14
15
16
17
18
19
20
21
22
23
24
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
aquired
4
5
6
7
8
9
10
11
12
13
14
15
16
17
new
1
2
3
4
5
6
7
8
9
10
11
12
13
14
1
2
3
4
5
6
7
8
9
10
new
1
2
3
4
5
6
7
8
9
2014
2015
new
recommended end of service
1 year past recommended end of service
2 years past recommended end of service
3 years past recommended end of service
4 years or more past recommended end of service
43
scheduled for replacement
refurbished
FY12-13 CAPITAL PLAN BY PROGRAM AREA
Town
Administration,
$48,877 - 1.5%
Board of
Education,
$996,000 - 29.6%
Streets/Roads,
$1,033,807 - 31.5%
Public Facilities,
$223,497 - 6.8%
Fire/Ambulance,
$315,000 - 9.6%
Capital
Equipment,
$240,500 - 7.3%
We Must Protect Our Investment in
Our Infrastructure
Miles of paved local roads: 123.25
Miles of unpaved local roads: 8.85
Total miles of road = 132.10
To construct 1 mile of road = $1 million dollars
132.10 miles x $1,000,000 =
●
$132,100,000
The investment we must protect
●
Town of Tolland, CT
Pavement Management Study
Update: February, 2012
Presented by Gordon Daring of VHB, Inc.
Presentation Overview
• Pavement Management Concepts
• Pavement Management in Tolland
 Current
Conditions & Backlog
 Budget Analysis
 Updated 5 Year CIP
Pavement Management Concepts
What is Pavement Management?
• The practice of planning for pavement maintenance and
rehabilitation with the goal of maximizing the value and
life of a pavement network.
Otherwise known as
“Getting the Biggest Bang for Your Buck”
Pavement Management Concepts
The Process
• Pavement Section Inventory
• Pavement distress identification and quantification
(Updated on a four year cycle)
• Pavement Condition Index (PCI) calculation on a 0 - 100
scale
• Define Repair Strategies and Costs
• Test various Budget Scenarios
• Develop list of candidate projects
• Apply engineering and local judgment to define annual road
program
Pavement Management Concepts
Pavement Deterioration Curve
Will cost $10.00
to $13.00 Here
Pavement Management Concepts
PCI = 99
Do Nothing Condition (PCI 91-100)
Pavement Management Concepts
PCI = 86
Routine Maintenance Condition (PCI 83-90)
Treatment options – Crack sealing,
patching
Pavement Management Concepts
PCI = 73
Preventive Maintenance Condition (PCI 71-82)
Treatment options – Crack sealing, chip
seal, thin overlay
Pavement Management Concepts
PCI = 65
Structural Improvement Condition (PCI 56-70)
Treatment options – Overlay, Mill &
Overlay, Cold in Place Recycling
Pavement Management Concepts
PCI = 43
Base Rehabilitation Condition (PCI 0-55)
Treatment options – Reclamation,
Reconstruction
Pavement Management in Tolland
Pavement Condition Index (PCI)
Average Pavement Condition Index = 71*
100
Do Nothing
90
Routine Maintenance
80
71
70
Preventive Maintenance
Structural Improvement
60
50
Base Rehabilitation
40
Years
* Estimated, February, 2012, based on computer projection
Pavement Management in Tolland
PCI Distribution Trend
40
2010
2011
35
30
Miles
25
20
15
10
5
0
0-55
56-70
71-82
PCI
83-90
91-100
Pavement Management in Tolland
Current Backlog Summary* (Feb, 2012)
Treatment Band
Miles
Cost
Do Nothing
19.7
$0
Routine Maintenance
17.5
$138,633
Preventative Maintenance
22.1
$2,074,913
Structural Improvement
40.1
$6,011,533
Base Rehabilitation
23.5
$7,064,463
123.0
$15,289,542
Totals:
* Paved Roadways only
Pavement Management in Tolland
Funding Scenario Comparison
• The effects of funding scenarios at $500k and $1.2M over 5 years as
well as the planned levels listed below were evaluated.
•
•
•
•
•
FY2013 - $650k
FY2014 - $850k
FY2015 - $750k
FY2016 - $750k
FY2017 - $750k
• The analysis did not include parking lot, drainage, or gravel road
needs
Pavement Management in Tolland
Future Pavement Condition Projections
77
76
Pavement Condition Index
75
74
73
72
71
70
Given
the trend of poorer road conditions over the last
69
three
years, the planned increase in funding is wise.
68
67
2010
2011
2012
2013
2014
Year
$500k
Plan
$1.2M
2015
2016
2017
Development of Annual Road Program
Process
•
•
Determine effective funding levels
System recommends roads of highest benefit to the Town based
on:
•
High Traffic Volume
•
Lower Repair Cost
•
Longer Repair Life Expectancy
•
Poorer Road Conditions
•
Engineering judgment is used to adjust the program to reflect
coordination with other projects, neighborhood programs,
mobilization efficiencies, etc.
Development of Annual Road Program
Strategy
•
Focus primarily on most heavily travelled roads until those roads
have reached acceptable condition
•
Reserve a portion of budget to address some local residential
roads
•
Coordinate work on residential roads within neighborhoods
•
Use full range of pavement treatment options
Town of Tolland, CT
Pavement Management Study
Questions and Answers
February, 2012
TOLLAND DEBT SCHEDULE
2012-13 THROUGH 2016-17
% change
FY 12/13 -
$4,642,785
(1.62)%
FY 13/14 -
$4,664,018
.46%
FY 14/15 -
$4,672,829
1.0%
FY 15/16 -
$4,480,554
(4.12)%
FY 16/17 -
$4,561,092
1.80%
DEBT SERVICE FOR BUDGET YEAR: $4,642,785
Debt Service Breakdown:
29%
School
Town
71%
DEBT SERVICE FOR BUDGET YEAR:
$4,642,785
SCHOOL – 71%
1998 bonds – 92.3% - Birch Grove School and miscellaneous
school projects
2002 bonds – 46.2% - THS roof, THS track, Middle School
renovations, Parker fascia & THS modulars
2003 bonds (Refunded in 2011) – 51.4% - Birch Grove School
addition/Tolland High School
2004 bonds – 68% - Tolland High School
2005 bonds – 96% - Tolland High School
2006 bonds – 94% - Tolland High School
2007 bonds – 56% - Tolland High School
2010 bonds – 67% - Tolland High School
2011 bonds – 22% - TMS floor, TIS HVAC, driveway
DEBT SERVICE FOR BUDGET YEAR:
$4,642,785
MUNICIPAL – 29%
1998 bonds – 7.7% - Miscellaneous Municipal projects
2002 bonds – 53.8% - Open Space, Senior Center, capital equipment,
Cross Farms
2003 bonds (Refunded in 2011) – 48.6% - Open Space, Cross Farms,
capital equipment
2004 bonds – 32% - Old Post sewer line, Cross Farms, capital
equipment
2005 bonds – 4% - Miscellaneous municipal projects
2006 bonds – 6% - Open Space
2007 bonds – 44% - Open Space
DEBT SERVICE FOR BUDGET YEAR:
$4,642,785
MUNICIPAL – 29%
2008 bonds – 100% - Open Space and municipal projects
2010 bonds – 33% - Open Space
2011 bonds – 78% - Municipal projects
2011 Geothermal project
WHAT IS NOT INCLUDED IN THIS CAPITAL BUDGET
ALL FACILITY IMPROVEMENTS
Public Facility
Construction of a New Library
Highway & Parks
Facilities Plan for Public Works Buildings
Metal Storage Garages/Truck Wash Facility
Parks/Facilities Garage
Fire & Ambulance
Fire Station Upgrades for Station 140
Additional Space and Roof to Station 340 & 440
Fire/Training Complex
Budget Schedule: Important Upcoming Dates
February 23, 2012 (Thursday)
Capital Budget Public Hearing – Council Room – 7:30 p.m.
March 6, 2012 (Tuesday)
Manager convenes joint meeting between Council and
Board of Education (by April 11 per Charter requirement) –
Council Room – 7:00 p.m.
March 13, 2012 (Tuesday)
Manager submits Budget to Council (by March 27 per Charter
requirement)
March 15, 2012 (Thursday)
Advertise Public Hearing
March 15, 2012 (Thursday)
March 20, 2012 (Tuesday)
March 21, 2012 (Wednesday)
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
Mgr. discusses Budget w/Council–Council Room – 7:30 p.m.
March 28, 2012 (Wednesday)
PUBLIC HEARING on Manager’s Recommended Budget: Board
of Education, Town Government, Capital Improvement Plan –
Tolland High School Auditorium – 7:30 p.m.
April 3, 2012 (Tuesday)
Council Discussion – Budget finalized – Council Room – 7:30 p.m.
April 12, 2012 (Thursday)
Advertise Budget
April 24, 2012 (Tuesday)
ANNUAL BUDGET PRESENTATION MEETING – Tolland High School
Auditorium – 7:30 p.m.
May 1, 2012 (Tuesday)
Annual Budget Referendum
By May 10, 2012 (Thursday)
Council to establish mill rate upon referendum adoption