Transcript Slide 1
The Functional to Technical Overview of Implementing Electronic Data Exchange Date: Thursday, July 17, 2014 10:00-11:00 am Parlor GH Session 4F Jerald Bracken Software Engineer Brigham Young University [email protected] Tuan Anh Do Director Enrollment Management Technology San Francisco State University [email protected] 1 This Session is brought to you by the AACRAO SPEEDE Committee http://aacrao.org/About-AACRAO/committees/speede.aspx http://www.pesc.org SPEEDE – A Professional Development Committee of the American Association of Collegiate Registrars and Admissions Officers AACRAO Implementing Electronic Data Exchange (EDX) Computer-to-computer exchange of standardized business documents An electronic replacement for Mail Fax Courier Eliminates or reduces Fraud Delays Re-keying of Data Errors (both in keying and interpretation) 3 Resources AACRAO SPEEDE Committee http://aacrao.org/About-AACRAO/committees/speede.aspx Who is doing EDX (EDI or XML) SPEEDE State Contacts SPEEDE State Status SPEEDE-L Listserv Other SPEEDE Resources SPEEDE Committee Members Best Practices Postsecondary Electronic Standards Council http://www.pesc.org Implementation Guides (‘Standards & Info’) – EDI & XML XML Schemas Crosswalk of Institutional Codes 4 Resources (continued) Electronic Data Exchange Primer – AACRAO Publication Written by the AACRAO SPEEDE Committee Addresses the most commonly asked questions regarding electronic data exchanges, including matters relating to both traditional EDI standards and contemporary XML data standards • National Student Clearinghouse’s Server speedeserver.org Implementing Electronic Data Exchange (EDX) Student Data EDX Transcripts Transcript Request and Tracking Printed Transcripts Print Transcripts Fraudulent Transcripts XML or EDI Format PDF Transcripts Transcript Servers Postal Service PDF Agents Acknowledgements Print Transcript Scan, Data Enter, & Evaluate Transcript Process XML or EDI Student Data Lessons: 1. We now have it within our power to completely eradicate fraudulent transcripts (using combination of EDX & PDF). 2. EDX & PDF Transcripts are no harder to implement than printing transcripts was originally. It is just a different Format. 3. The facility to send and receive EDX & PDF transcripts already exists within many student systems. 4. The facility to automatically process EDX transcripts already exists within many student systems. EDI Format • • • • Delimited – like a CSV file Named “Segments” Numbered “Elements” Mixture of Optional and Required fields and segments • Multiple Occurring and Nested Segments EDI Format (continued) full Delimiter SES|200507|1|||Fall 2005; SUM|U|4|N|||1|||3.33; CRS|R|U||1|01|B+||||82|0014.000|3.33||CECN|801|Principles of Eng Economics; SES|200601|1|||Winter 2006; SUM|U|U|N|||1|||3.67; CRS|R|U||1|01|A-||||||3.67||CVL|425|Hydrology and Hydraulic Eng; SES|200609|1|||Fall 2006; SUM|U|U|N|||1|||3.67; CRS|R|U||1|01|A-||||||3.67||CVL|324|Geotech Properties of Soil I; Named Segment Empty – i.e. Optional Fields Segment Terminator EDI Format (continued) full TS130 Implementation Guide EDI Format (continued) EDI Format (continued) Common Formatting Questions: • • • Transmission Segments & Fields Institution ID’s Transcript Legend XML Format full <AcademicRecord> ... Tags <AcademicSession> <AcademicSessionDetail> <SessionDesignator>1999-06</SessionDesignator> <SessionName>SM99</SessionName> <SessionType>Quarter</SessionType> Data </AcademicSessionDetail> <Course> <CourseCreditBasis>Regular</CourseCreditBasis> <CourseCreditUnits>Quarter</CourseCreditUnits> <CourseCreditLevel>Undergraduate</CourseCreditLevel> <CourseCreditValue>4</CourseCreditValue> <CourseCreditEarned>0</CourseCreditEarned> <CourseAcademicGradeScaleCode>511</CourseAcademicGradeScaleCode> <CourseAcademicGrade>S</CourseAcademicGrade> <CourseCIPCode>230401</CourseCIPCode> <CourseQualityPointsEarned>0</CourseQualityPointsEarned> <CourseLevel>LowerDivision</CourseLevel> <CourseSubjectAbbreviation>COMM</CourseSubjectAbbreviation> <CourseNumber>121</CourseNumber> <CourseTitle>COMMUNICATIONS I</CourseTitle> End Tags </Course> ... </AcademicSession> XML Format – Implementation Guide XML Format – Implementation Guide EDI & XML Formats Compared: EDI • • • • • Terse Positional Delimited Requires an IG to read Closed standard XML • • • • • • Verbose Named fields IG useful but not required to read Schema controlled Open standard Parsing tools readily available No New Development Active Development The Role of Acknowledgements • TS 997 – Functional Acknowledgement • TS 131 – Transcript Acknowledgement • XML Functional Acknowledgement • XML Transcript Acknowledgement Tools Translation Software? Bridges the gap between EDX and your Application Software Translates transactions in/out of EDI format Provides the electronic “envelope” Provides Transmission Capability Manages EDX Documents Receives/Reconciles Acknowledgments Reports Archiving Some can be used for both EDI and XML, providing potential operational/admin efficiencies Tools EDX Translation Software • Ellucian (Banner/Colleague) – integrated • PeopleSoft – integrated • OpenText (TrustedLink, BizLink) – Standalone, EDI/XML • 1 EDI Source – Standalone, EDI/XML • NSC’s SPEEDE Server (Quick ‘N Easy Software) – easy print & acknowledgement Tools XML Parsing and Schema Validation? XML & XML Schema Editors LiquidXML Altova – XML Spy IDE’s – IntelliJ, NetBeans, etc. CSS XSLT Tools EDI to XML and XML to EDI Software Identify Trading Partners Top 10 Feeder Schools Regional Project NSC’s SPEEDE Server Registrant Tables AACRAO Activity List State EDX Status Report and Contact Report 23 Trading Partner Agreements? Agree that document is ‘official’ Define the decision making process Determine which version should be used Identify problem resolution Include Mapping Issues specific to the trading partners involved List version, protocol, security, etc. used 24 Security Issues Authentication Acknowledgements (131’s, 997’s, and XML equivalents) Identify process for reconciling your transcripts Site Security Privacy Encryption Acronyms & Terms: ANSI – American National Standards Institute X12 – ANSI Committee responsible for electronic data standards … it comes after X11 EDI – Electronic Data Interchange AACRAO – American Association of Collegiate Registrars and Admissions Officers ARUCC – Association of Registrars of Universities and Colleges of Canada SPEEDE – Standardization of Postsecondary Education Electronic Data Exchange – both an AACRAO committee and the standards the committee created EXPRESS – EXchange of Permanent Records Electronically for Students and Schools – Secondary school data SIF – Schools Interoperability Framework – Secondary school data 26 Acronyms & Terms (continued): PESC – P20W Education Standards Council XML – eXtensible Mark-up Language XSD – XML Schema Definition Core Lib – Base Lib used by PESC XML Schemas Sector Lib – Local Lib used by a specific PESC XML Schema PDF – Portable Document Format FDF – Forms Data Format EDX – Electronic Data Exchange of EDI and XML Standards 27