Transcript Slide 0
IT Briefing
May 2006
IT Briefing Agenda 5/18/06
• Quick Updates • Karen Jenkins • Database Service Offerings • Mark Parten • Identity Management • John Ellis • Email Strategy Update • eResearch Details • NetCom Q&A • John Ellis • John Wilson • Paul Petersen 1
Updates
• CTS – Open position for an Application Developer / Analyst IV – Web hosting, infrastructure, system administration • To participate in requirements and testing of new web infrastructure: – [email protected]
• Symantec Gold Support $840 / add. Contact – Contact Jay Flanagan ( • Introductions?
) • Incorporating optional login to “favorites” 2
AAIT Database Service Offerings
Mark Parten
IdM Project Update
John Ellis
IdM Project Update
• IdM Core Project Team: AAIT, EHC IS, and NetCom representatives • The Burton Group has been retained to assist in the evaluation of solutions. • RFI currently being developed • Input needed: requesting input suggestions for ITPC today (look for Tech Talks in the near future) 5
IdM: tentative schedule
• June: present non-technical RFI to solution providers • July: begin technical evaluation of 2 solution providers, including a proof of concept.
• August: present Level 1 proposal to IT Governance
Your input needed: requirements and use cases, especially for the technical evaluation and proof of concept phases
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IdM
Questions
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Email Strategy Update (ESU)
John Ellis
Email Strategy Update (ESU)
• Recap of December IT Briefing: – LearnLink for students (optional for faculty/staff) – Exchange for faculty/staff (full client features recommended for administrative staff; option to use a wide variety of clients also (http, imap, pop).
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ESU: IT Governance I
• June-July 2006: Level 1 proposal – Infrastructure cost estimates – Policy recommendations – Core requirements – Tentative schedule • Seeking approval of policies and strategic direction 10
ESU: IT Governance II
• August-September 2006: Level 2 proposal (assuming approval of Level 1 proposal) – Refined requirements – Design for infrastructure – Detailed migration plan – Costs based upon full design, refined requirements, and vendor quotations 11
ESU: Potential implementation phases
• Fall 2006: – EX: enhance infrastructure for current environment to support up to 6,000 accounts – LL: implement policy as approved by IT Governance • 2006-7 academic year: – EX: continue soft roll-out of 2003.
– EX: add early adopters to 2007.
• Fall 2007: full deployment of LL and EX strategic direction 12
ESU: We need your input
• Tech Talks: first one, June 7, 1-3pm, NDB 225 Kennesaw • Potential issues: – Migration: how, when, how much assistance will you need?
– Training: how, when, how much, of what kind?
– Understanding: business requirements and practices of your clients, current and future needs, special use cases, etc.
– Policies!
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ESU: We invite your participation
• Exchange 2007 Rapid Deployment Program: Emory is now part of this program!
– July 19 - September 1: we invite you to participate in Beta2 deployment of Exchange, Office 2007, Unified Messaging, Smart Phones – 2006-2007 academic year: continued testing/usage of Exchange 2007+ (RTM expected in January).
– Fall 2007: full roll-out of Exchange on Exchange 2007 14
Questions
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eResearch
John Wilson
Agenda
• What is eResearch?
• Benefits of eResearch • Project Timeline • Training Opportunities – Open lab schedule • Support model • Questions 17
What is eResearch?
Our vision is for eResearch to streamline research submissions and processing at Emory University.
• eResearch is a Web-based system for submission, workflow, approval and management of research information.
• Initially, the system will be used for studies involving human subjects.
NEW
research • The system will assist the University in standardizing the method in which human research studies are submitted, processed and reviewed. • The system will be a tool to facilitate compliance with relevant government regulations and to bring transparency to the application review process.
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Application Overview
eResearch at Emory will automate and streamline the current workflow. Current Condition
•Paper based submission of protocols makes for a cumbersome review process •High cost associated with document duplication and shipping •Redundant requests for protocol status •Manual workflow management processes has a potential audit trail risk •Limited scale with current desktop database repository
Future State with eResearch at Emory
•Web browser-based submission of protocols •Secure access for authorized users •System customizable workflow routing, approval, and documentation processes •Virtual document storage •Centralized meeting management tools and email notifications •Improved information sharing across committees; e.g. OSP, EHSO, COI etc. •Online real-time 24x7 system access for protocol management 19
Project Timeline
We are targeting early summer 2006 to implement the eIRB module for new study submissions. Once a new study has been submitted, all subsequent activities related to that study will be done in the application.
Apr ’06 May ’06 Jun ’06 Jul ’06 Aug ’06 Sept ’06 Oct ’06
eResearch Intro Presentations Alpha Testing IRB Staff Training
Paper Studies No Longer Accepted: July 5, 2006
Research Community Training Open Lab Sessions New Study Paper Submissions New Study Electronic Submissions Continuing Review Paper Submissions
eResearch eIRB module Go-Live: June 5,2006
Continuing Review Electronic Submissions
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Training Opportunities
Starting in May, various resources for training will be available. IRB Home Page
• Downloads Available: On-line Training Slides, Open lab schedules, quick reference guides and user manuals
Training/Open Lab
• A workshop lab will be open during specified times for hands on training as well as guidance without formal instruction.
eResearch training site
• The eResearch training site will be available for users to practice on their own. Information to access the site will be available from the IRB website 21
Open Lab Training Schedule
Starting in May, various resources for training will be available. Training/Open Lab
• A workshop lab will be open during specified times – •The 1 st hour will be instructor led training, The 2 nd hour will be an open lab •Monday •Thursday •Friday
4:00 PM – 6:00 PM 8:00 AM – 10:00 AM 11:00 AM – 1:00 PM
Registration will be required To schedule group training, contact the IRB
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Support Information
Support Model
•System Availability 24/7 •Types of support •24/7 •IRB Process support
Questions
•Extended business hours •Additional Resources •IRB Office •IRB Home Page •AAIT Web page •Launch email •Help Desk •Healthcare users 8-HELP •University users 7-7777 23
eResearch
Questions
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Contact Information [email protected]
Project Team: Tanya Sudia Robinson PhD Director, IRB/IACUC Office John B Wilson Jr. MBA/PMP Project Manager, AAIT Christine Gomez Sr. Desktop Consultant, IRB/IACUC Office 25
NetCom Update
Paul Petersen
Agenda • Review Project Status • Questions
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Backbone Router & Firewall Timelines
May June July August
Test LAN Preparation Testing LAN Migration Border Migration Firewall Preparation Migration 28
May
Data Center & Wireless Timelines
June July August
Rewiring Switch Server Migration Hospital Wireless ResNet Recalibration Other Wireless Projects 29
NetCom
Questions
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