Transcript What is the Purpose of JTE? - Grand Canyon Council, Inc.

Grand Canyon Council
Annual Council
Commissioner Conference
April 18, 2015
Why Are We Commissioners?
• To help units serve more youth
better, through Scouting!
• To help Unit leaders develop and
provide outstanding Scouting
programs
Our Four Primary Objectives
of Commissioner Service
1. Supporting unit growth through the Journey to
Excellence (JTE)
2. Contacting Units and capturing their strengths
and needs in Commissioner Tools
3. Linking unit needs to district operating
committee resources
4. Supporting on-time charter renewal
Journey to Excellence
What is the Purpose of JTE?
• Encourage continuous improvement
• Measures performance vs. process
• Rewards unit success
• Achieves BSA mission
• Help unit leaders understand the key
factors that improve unit programs
What JTE Brings to a Unit
• Framework
PlanningTO
WHAT ITforBRINGS
• Method of Evaluation
• Provides Guidance
• Guidelines and Standards
• Early Warning Signs
• Recognition
• Benchmarking
UNITS:
The Unit Service Plan
The Unit Service Plan
• Key element of Commissioner Tools
design
• Replaces all other Unit assessments
• Enables collaborative Unit health
assessments
• Enables service customized to Unit needs
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The Unit Service Plan
• Supports all 4 elements of excellent Unit
service
• USP should include “actionable”
information
• Goals should be S M A R T goals
• Provides linkages to other resources
Ultimate Goals of the USP
• Serve Units more effectively,
• More youth served,
• Help unit leaders provide better programs
for their members,
• Enhanced retention of members and Units
• Improved performance as measured by
JTE
Our Goals Today
• Understand and use features of the Unit
Service Plan
• Unit Case Studies
• Discussion Groups to assess Unit’s
strengths and needs
• Develop a unit-specific Unit Service Plan
THE UNIT SERVICE PLAN
IMPLEMENTATION
UNIT
ASSESSMENT
UNITS
DISTRICT
COMMITMENT
UNIT
SERVICE PLAN
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The Unit Service Plan
UNIT
ASSESSMENT
The Process:
–
–
–
–
Review JTE performance
Hold unit assessment meeting
Complete assessment
Identify opportunities
Resources:
– JTE objectives & scores
– Unit contacts logged in
Commissioner Tools
– Unit Assessment Scoring Matrix
13
Unit Assessment
• What is the health of the Unit?
• Collect various details relating to the Unit
• Shared effort between Commissioner and
Unit Key 3 (leadership)
• Collaboratively develop detailed Unit
needs
• Opportunity to identify Actions Needed
UNIT ASSESSMENT SCORING MATRIX
RELATIVE RANKING
HIGH
MEDIUM-HIGH
MEDIUM
MEDIUM-LOW
LOW
SCORE
5
4
3
2
1
COLOR
DEFINITION
PROGRAM PLAN
GREEN
NEARLY
AN IDEAL
SITUATION
PLAN CREATED
AND
DISTRIBUTED
LIME
MAKING PROGRESS
TOWARDS
THE IDEAL UNIT
PLAN
COMPLETED
YELLOW
TYPICAL UNIT;
COULD
BE IMPROVED
MEETING
SCHEDULED
ORANGE
NEEDS
IMPROVEMENT;
WATCH CAREFULLY
UNIT
WILL
SCHEDULE
RED
WEAK SITUATION;
NEEDS
IMMEDIATE ACTION
NO
MEETING
PLANNED
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Break Out Session #1: Unit Assessment
• Break into your Discussion Groups.
• Read Case Study.
• Review the Unit Assessment Tool and
complete the Assessment as a team.
• On flipchart, identify issues, concerns, and
your team’s recommendations
• Be prepared to share your team’s insights
and key learning points
• Time: 30 minutes
Break Out Session 1 Discussion
Cub Scout Pack # 7034
• Strengths
• Challenges
• Next Steps
Break Out Session 1 Discussion
Boy Scout Troop # 121
• Strengths
• Challenges
• Next Steps
Break Out Session 1 Discussion
Venturing Crew # 9251
• Strengths
• Challenges
• Next Steps
10 Minute Break
The Unit Service Plan
UNIT
SERVICE PLAN
The Process:
–
–
–
–
Develop action plans
Identify responsibilities
Establish target dates
S M A R T goals
Resources:
– Unit Program Plan
– District/Council activities schedule
– District charter renewal plan
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The Unit Service Plan
• Based on the detailed Unit Assessment
develop a unique plan that will assist the
Unit present an enhanced unit program
• Specifically outline steps, actions,
responsibilities and time frame required
Break Out Session #2: The Unit
Service Plan
• Break into your Discussion Groups again.
• Review the Case Study and Unit Assessment.
• Develop a unique Unit Service Plan based on
your findings so far. Refer to the Action Planning
Tool: Actions/Activities/Steps, Responsibility,
Timing
Break Out Session #2: The
Unit Service Plan (cont’d)
• On flipchart list your team’s
recommendations for your Unit’s Service
Plan
• Be prepared to share your team’s Unit
Service Plan
• Time: 30 minutes
Break Out Session 2 Discussion
Cub Scout Pack # 7034
• Describe the Unit Service Plan developed
for your unit
Break Out Session 2 Discussion
Boy Scout Troop # 121
• Describe the Unit Service Plan developed
for your Unit
Break Out Session 2 Discussion
Venturing Crew # 9251
• Describe the Unit Service Plan developed
for your Unit
Lunch Break
The Unit Service Plan
DISTRICT
COMMITMENT
The Process:
– Identify district resources
– Link resources to unit needs
– Monitor plan progress
Resources:
– District Committee
organization chart
– Contact information
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District Committee Org Chart
District Commitment
• Linking Unit Needs to District Operating
Committee Resources
• Identify what representatives from district
operating committees are available
• Identify what those individuals and
committees can do to assist Unit
• Identify other resources available to
assist Unit
Break Out Session #3:
District Commitment
• Break into your Discussion Groups again.
• Consider the Unit Service Plan you just
completed.
• Consider what help is needed and who
would be best on the District Committee,
or other resource, to assist.
Break Out Session #3:
District Commitment
• Continue to develop the Unit Service Plan.
Refer to Action Planning Tool: Needed
Support & Resource Links
Break Out Session #3:
District Commitment (cont’d)
• On flipchart list your team’s
recommendations for District Committee,
or other, assistance for your Unit.
• Be prepared to share your team’s insights
and key learning points re: District
Committee involvement
• Time: 20 minutes
Break Out Session 3 Discussion
Cub Scout Pack # 7034
• Describe the assistance needed from the
District Committee, or other resource
• Describe how you would proceed linking
the Unit leaders to District Committee, or
other, resources
Break Out Session 3 Discussion
Boy Scout Troop # 121
• Describe the assistance needed from the
District Committee, or other resource
• Describe how you would proceed linking
the Unit leaders to District Committee, or
other, resources
Break Out Session 3 Discussion
Venturing Crew # 9251
• Describe the assistance needed from the
District Committee, or other resource
• Describe how you would proceed linking
the Unit leaders to District Committee, or
other, resources
10 Minute Break
The Unit Service Plan
IMPLEMENTATION
The Process:
– Execute the plan
– Maintain accountability
– Update as needed
Resources:
– Unit Service Plan
– Unit contact reports in
Commissioner Tools
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Implementation
• Bringing the Unit Service Plan to life
• Unit Commissioner assistance to the Unit
on a regular basis
• Modify the Unit Service Plan when needed
• Make Unit contacts
• Reporting Unit contacts
• Repeat the process
Break Out Session #4:
Implementation of the Unit Service
Plan
• Break into your discussion groups again.
• Consider your proposed Unit Service Plan
and resource linkages.
• Outline how you would implement the Unit
Service Plan
• Be prepared to address potential
obstacles
Break Out Session #4:
Implementation of the Unit Service
Plan (cont’d)
• On flipchart list your team’s
recommendations for implementation of
your Unit’s Service Plan
• Be prepared to share your team’s
Implementation Plan
• Time: 20 minutes
Break Out Session 4 Discussion
Cub Scout Pack # 7034
• Describe your proposed implementation
steps
• Describe possible obstacles to your plan
and how you could offset those obstacles
Break Out Session 4 Discussion
Boy Scout Troop # 121
• Describe your proposed implementation
steps
• Describe possible obstacles to your plan
and how you could offset those obstacles
Break Out Session 4 Discussion
Venturing Crew # 9251
• Describe your proposed implementation
steps
• Describe possible obstacles to your plan
and how you could offset those obstacles
THE UNIT SERVICE PLAN
IMPLEMENTATION
UNIT
ASSESSMENT
UNITS
DISTRICT
COMMITMENT
UNIT
SERVICE PLAN
46
The Unit Key 3
COR
YOUTH
Committee
Chair
Unit
Leader
Commissioner Tools
GCC adopts the system midnight April 30
What do you need to do to be ready?
 Ensure that you are registered in a single
commissioner role
 Ensure you are registered at my.Scouting.org
 Ensure you are assigned to your Units
 Complete all outstanding unit visit reports on
UVTS before April 30
 Utilize BSA CT webinars & You Tube videos
Unit Service Plan in Your Districts
• Benefits of the Unit Service Plan
• How will you incorporate the Unit Service
Plan in your home District and with your
assigned Units?
• Is your District Committee ready to support
your Units’ needs?
• What is your personal Action Plan? What
will YOU do differently as a commissioner?