Transcript YEAR FOUR ORIENTATION - SIU School of Medicine

YEAR FOUR
ORIENTATION
AY2013-2014
WELCOME
Class of 2014
Purpose of the 4th Year
Explore your interests
 Strengthen your knowledge, clinical skills
and clinical reasoning
 Prepare for residency
 Broaden your education
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Outline of Year 4
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SCCX/USMLE Step 2 (CK and CS)
4 week Neurology Clerkship
Doctoring Year 4
Geriatrics
Doctoring Mentoring Activities
30 weeks of elective credit
4 week Intensive Clinical Experience
4 weeks Basic Science Electives
Electives in 3 clinical areas
Residency applications/interviews
Choosing an Electives Advisor
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You may get advice from anyone
Official advisor signs off on schedule
They may have connections/insight.
Choose someone you like and respect.
Remember everyone on the list is a volunteer.
YOU are responsible for meeting graduation
requirements
1st meeting: Schedule well before your deadline to
submit electives. Discuss your goals and have a
tentative schedule.
Pathways
FCM, OB/GYN, IM, PEDS, PSYCH,
Pathology
 Community Outreach and Education
 Surgery: Ortho, General, Plastic, ENT
 12 weeks (non-consecutive)
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◦ 4 ICE; 4 basic science; 4 elective
No risks/benefits
 Bragging rights!
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Individually-Designed Electives
Must be written in the format of all
electives in the catalog
 Detailed objectives!
 Advisor, Faculty, Elective Coordinator, &
Year 4 Director must approve at least 3
weeks before the start date. (ie. Plan
ahead)
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EXTENDED ELECTIVES
5-10 week blocks
 Not allowed during certain electives
(noted on course description)
 Not allowed during Medical
Humanities/Doctoring and Neurology
Clerkship
 No more than one full time and one
extended elective at once
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THE RULES!
We will run schedules
at the deadline.
Failure to submit
your schedules may
mean that you get
the leftovers!
 NO
INTERVIEWING
DURING NEUROLOGY
 Neurology
failures require
remediation
 SCHEDULE
INTERVIEWS
FOR VACATION TIME
Pitfalls to avoid
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Prerequisites:
◦ Notify faculty “X” weeks before
◦ “Successful completion of ……”
◦ Not checking these things and following
through may cause you last minute
changes
Pitfalls to Avoid
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Deadlines:
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3 weeks for IDE and extramural
1 week for add/drop
Cannot drop once it starts
Cannot get credit unless enrolled before it starts
Waivers:
Request in writing for a waiver of a policy with
relevant information about why you couldn’t
meet the deadline…. expect no more than one
Pitfalls to avoid
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Communicate! If you need time off of an
elective, discuss with faculty far in advance,
come with a plan to make it up.
Pitfalls To Avoid
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Retake elective only with permission
and no waiting list
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Graduation Requirements
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Evaluations: no credit until done
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To take SCCX during a >2 week
elective, faculty MUST CONSENT IN
WRITING.
YOUR RESPONSIBILITY!
PITFALLS!
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Satisfactory with decreased weeks of credit
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Incomplete (must be completed before
April—or converts to Unsatisfactory)
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Unsatisfactory-stays on transcript and triggers
review by most medical licensing boards (ie.
delays licensure for residency and practice
each time you apply!)
PLAN TO TAKE CPR/BLS
AND MAYBE ACLS
BEFORE YOU START
RESIDENCY
Getting Ready for Year Four
First thing…..
 Select
your Elective Advisor
(list in packet and on web)
After checking with the Advisor to obtain
her/his approval, use the online form to
register your selection BEFORE April 12th
Deadline
Time Requirements in Y4
45.0 weeks = Time available in Y4
-30.0 weeks
=
- 0.5 weeks
- 6.0 weeks
=
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Required Elective Credit
(20 On-Campus Credit)
SCCX (2 days)
Required Clerkships
8.5 weeks = Open Time
Electives
30 Weeks
of Credit
◦ 20 Weeks - On-Campus Credit
◦ 12 Weeks of “Core” Credit
 4 Weeks each in 3 Core Clinical Departments
 (FCM, IM, Ob/Gyn, Peds, Psych, & Surg)
◦ 1 (4-week rotation) – ICE* – from the list
◦ 4 Weeks of Basic Science Elective
*ICE CAN count toward 1of 3 “Cores”
Electives
Vary
in Length:
◦ Full time (1 credit for each week)
◦ Half-Time: AM/PM (0.5 credit for each week)
◦ Extended (consecutive Thursday PMs)
(1 block = 5 weeks = 0.5 credit)
Electives can be…
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Catalog (Traditional, ICE, or BSE)
◦ Approx 190 from every department
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Individually-Designed Electives (P&P 6.0)
◦ IDE -- Not in the Catalog – something YOU
design
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Extramural Electives (P&P 7.0)
◦ “Away” Electives – other LCME schools
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Travel to Foreign Countries:
◦ Electives requiring travel to foreign
countries will not be added to your
schedule until you have completed a
required meeting with the Associate Dean
for Student Affairs AT LEAST six weeks
prior to the start date. No credit will be
given if this requirement is not fulfilled by
the deadline.
Electives
Electives
taken during Y3
Option Periods will count
toward Graduation
Requirements
(except Intensive Clinical Elective Requirement)
Before you Register…..
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Read
◦ “Helpful Hints”
◦ “Student Misconceptions”
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Review List of Electives:
◦ Note the ones you think might be of interest
◦ Read the course descriptions in the Catalog
◦ Check out past Student Feedback
Before you Register…
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Make a list of all the electives you’d like to
take
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Prioritize that list giving highest priority
to those you FOR SURE want to take.
◦ Over-request--You will not get all of your
priorities; give yourself plenty of options.
◦ Try to make sure your Registration Form has
enough course requests to fulfill Graduation
Requirements.
Registration Process
Registration Process
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Complete Registration
Form Online
1. Plug in your Neurology Clerkship &
SCCX
2. List requested Vacation first
3. Selected courses should be entered in
order of priority
(See Sample)
Registration Process
 Print
a copy then “Submit”
form online
 Take
printed copy with you to
meeting with your Elective
Advisor
 Bring
printed copy signed (by
you & your advisor) to Cherie
(Note any changes from online entry)
Registration Process
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All requests are entered into the
computer in order of priority
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Computer runs all schedules 100+
times
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Results: Configuration that gives
the most students the greatest
number of their highest priorities.
Registration Process
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Preliminary schedules distributed
 DON’T
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PANIC!!!
Individually meet with Cherie to
‘fine-tune’ your schedule.
(Appointments between May 6 – May 17)
Important Deadlines
April 12:
 Select Elective Advisor (online)
April 26:
 Scheduling Requests Online & Signed
Paper Copy to Cherie
Wk of April 29:
 Computer runs scheduling requests
Important Deadlines
May 3:
 Interim Schedules Available
May 6 – May 17:
 Meet with Cherie to ‘fine-tune’ Schedules
 If out of town, telephone or email
May 22:
 Open Enrollment for Y4 Closes
◦ (ADD/DROP Forms Needed for Changes)
Important Deadlines
(Throughout the Year)
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Add/Drop: 1 week before start date
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IDE: 3 weeks in advance of start date
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Extramural: 3 weeks in advance of
start date (this is in addition to applying
on VSAS)
Note: Be sure to have paperwork completed and
necessary signatures
(Forms available on website or outside Cherie’s office)
BE SURE To………
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Check your student mailbox every 2-3 days
when in town.
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Check email daily – here or away
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You are responsible for
information sent via email.
BE SURE To………
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Read and follow the Year Four
Policies & Procedures
◦ Copy in your Packet & on the Web
◦ Review Important documents (see
links in back pocket of packet).
◦ All forms & pertinent documents
online
(See Y4 Website—Class of 2014)
ASSISTANCE
Contact
 Cherie
Forsyth
 Chris Reavis, MS
 Fay Allison, BS
 Jean Afflerbach, MS
 Tracy Lower, MD
QUESTIONS