DUVHA POWER STATION REFURBISHMENT PROJECT CONSTRUCTION OF CONTROL ROOMS, EQUIPMENT ROOMS, ELECTRICAL OPERATION DESK (EOD) AND SIMULATOR ROOM/S ENQUIRY NUMBER : PS (DRP)2012/JL/03 DATE: 24 JULY2012

AGENDA POINTS

 Commercial  B-BBEE and SD&L  Contract Data  Price Schedule  Technical  Quality  Programming and Planning  Safety 2020/04/25 2

COMMERCIAL

Presented by: Julia Lebepe Senior Advisor –Commercial

COMMERCIAL – Submission Dates and

Address



Enquiry closes at 10h00 on 24 August 2012



Tender Box located at – Duvha Power Station main Security Gate

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Documents should be marked clearly, as follows:



Eskom Holdings SOC Limited



Group Capital Division



Confidential Tender No : PS (DRP)2012/JL/03



Commercial and Technical CLOSING DATE FOR CLARIFICATIONS IS 5 WORKING DAYS BEFORE TENDER CLOSING LATE TENDERS WILL NOT BE ACCEPTED AND TENDER EXTENSION WILL NOT BE GRANTED

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COMMERCIAL – Tender Envelope System



Tenderers are required to use the three (3) Envelope System

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Each set of the documents is to be split as follows: Envelope 1. Commercial including Bonds Envelope 2. Financial Envelope 3. Technical, Quality, Safety Health Environmental and Programme Documents

 

The following set of documents will be required:



1 x Original copy 1 x Electronic copy (CD/DVD) 2 x Copies of original documents (Hard Copies)

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COMMERCIAL – Tender Communication Contact Persons:

Peloame Tiro - Senior Buyer Julia Lebepe – Senior Advisor-Buying Mimi Nkumba – Procurement Manager

Contact Details

Tel: +2713 690 0768/0767/0108 Fax Numbers: +27 86 719 9867 Email Address: [email protected]

More information and any clarifications will be posted on this link: http://mp2mas17.eskom.co.za/tenderbulletin/search.asp

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COMMERCIAL –

Evaluation Process

 Eskom reserves the right not to award this tender to the highest ranked or highest scoring tenderer, as it needs to leverage and align its procurement practices to driving socio-economic development objectives that are enshrined in various government’s policies such as BBBEE, Industrial Policy Action Plan and the New Growth Path.

 All tenders are evaluated and scored in accordance with Procurement Process.

Eskom’s  The must meet criteria will be initially evaluated commencement of the detail tender evaluation phase.

before  Non-compliance to any of the individual must meet criteria will result in immediate disqualification for further evaluation.

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COMMERCIAL – EVALUATION PROCESS CONT..



The following tender scoring criteria will be used:

 Technical – 40%  Financial – 30%  Supplier Development and Localisation (SD&L)/B-BBEE – 30% 2020/04/25 8

COMMERCIAL – EVALUATION PROCESS

 Acceptance of NEC Engineering and Construction form of Contract (ECC) 3rd Edition.

 The tenderer must achieve a minimum Localisation Compliance threshold of 60% to qualify for further evaluation.

 In case of a JV, one partner shall submit a proof of Registered Business Address in Mpumalanga Province 2020/04/25 9

Questions?

Supplier Development & Localisation Presented by

: Ewert Baloyi SD&L Advisor

BACKGROUND ON SD&L

All State Owned Companies (SOCs) required to implement Supplier Development & Localisation programmes to ensure that the national empowerment imperatives as stipulated in ASGI-SA (2005) and the New Growth Path (NGP 2009) are achieved.

The State Economic developmental objectives by 2014: An average economic growth of 6%.

 Halve unemployment (Gets more prominence in the NGP)  Reduce poverty.

 Provide skills required by the economy and our country.

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SD&L OBJECTIVES

SD&L MANDATE

 Eskom, as a State Owned Entity is a participant in the Government’s Economic developmental initiatives. This initiative has identified Government spending on infrastructure such as Power Station construction , as a key area for economic developmental intervention and Eskom is accordingly required to set local content, Black Economic Empowerment (LBS, BWO,SBE,BYO and BPLwD) as well as skills development targets as key evaluation criteria in the tenders that it awards.  Our mandate is to achieve maximum and sustainable local development impact through leveraging Eskom’s procurement spend in a manner that allows flexibility within the business in order to accommodate government local development initiatives and policies

NB; Abbreviations are defined in the Invitation to tender document

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SD&L OBJECTIVES CONT

Skills development Localisation (local Content) Industrialisation Job creation Supplier development

 Increasing the skill base (number and skill level) of South Africans in areas relevant to the energy sector and where there is a national scarcity of skills.

  Utilisation of Eskom and suppliers’ spend to develop South African based suppliers relevant to the energy sector (focusing primarily on B-BBEE compliant suppliers, especially Black Owned).

 Utilisation of Eskom and suppliers’ spend to foster the establishment of new competitive industries in the energy sector.

 Creation of new jobs by suppliers as a direct result of Eskom business Providing a platform to develop emerging suppliers, and further opportunities for national and international suppliers.

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B-BBEE REQUIREMENTS

 The tender has been set aside 100% to BWO/SBE with contribution Level 1-3 from Mpumalanga Province.  The B-BBEE Status must be maintained for the entire duration of the contract.

 Tenderers are required to sub-contract 25% to the following categories of suppliers from local to site (see scorecard below).

 SBE Small Black Enterprise (SBE)  EME (Level 3) or QSE (Level 1 to 3) that is at least more than 50% owned and managed by black individuals  BWO Black Women Owned Enterprise (BWO)  EME (Level 3) or QSE (Level 1 to 3) that is more than 50% owned and managed by black women.

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EVALUATION CRITERIA

 SD&L AND B-BBEE evaluations weight 30% of the total tender evaluation criteria  SD& L score card contributes 20% • B-BBEE compliant contributes 10%  SD&L must meet criteria  That is, a tenderer must achieve 60% or more to qualify for evaluation on Technical and  B-BBEE level 1-3 (BWO/SBE)  In case of a JV, one partner shall submit a proof of Registered Business Address in Nkangala District in Mpumalanga Province.  2020/04/25 The constitution of the JV must be 50:50 partnership 16

SD&L SCORECARD

Criteria

BWO SBE Local to Site Local Content Skills Development Total Score

Weight

30% 10% 10% 25% 25% 100.0%

Target

13% 12% 25% 100% See next slide 20% of the total evaluation score A Supplier’s tender response must achieve a total compliance score greater than 60% Localisation to get to the next stage of tender evaluation process.

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SKILLS DEVELOPMENT



Training and development in specific trades or the equivalent for any of the required skills shall be certified to that level.

Criteria

Joinery & Painting Plastering & Tilling Electrical Technicians TOTAL

Weight

30% 30% 40%

100.0% Target

10 6 4 20 2020/04/25 18

SKILLS DEVELOPMENT CONT

 The supplier should submit a detailed labour resource plan  All semi-skilled and non-skilled labourers as well as students for skills development should be recruited from the local to site communities.

 Recruitment should reflect the demographics of the local to site communities  Local to site refers to areas that fall within 60km radius to the project (Duvha Power Station) / Nkangala District Municipality / Mpumalanga Province).

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Questions?

CONTRACT DATA

Presented by: Precious Pesha C&I Project Manager (GCD)

CONTRACT DATA



The Contract will be NEC 3



Part C1 2a : Contract data by Employer

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Part C1 2b: Contract Data By Contractor

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Part C4 : Site Information



Dates will be discussed under Programme presentation.

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PRICE SCHEDULE - REQUIREMENTS

 Use the price schedule provided for pricing.

 CPA formulae to be submitted on the price schedule provided.  Only the cells highlighted in green should be filled in.

 Rate of exchange has been included in the price schedule and should not be changed so that the evaluations can be done on the same basis.

 Tenderers to verify the quantities on site and add the items missed on the BOQ subject to Eskom’s verification and approval.

NB: Failure to complete the CPA schedule will result in prices being considered fixed for the duration of the contract.

CPA IS DEFINED IN THE PRICING SCHEDULE

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Questions?

TECHNICAL

Presented by: Bafana Hlophe (Pr. Tech. Eng. Civil)

Presentation Outline

1) Design Drawings 2) Design Specifications 3) The Works 4) Construction Requirements 5) Interfaces 6) Tender Returnables 2020/04/25 26

Design Drawings

1. CONTROL ROOMS 16m Level 0.57_57000_02 - Control Suite - Typical G.A Plan, Units 3,4,5 & 6.pdf

2. EOD ROOMS 0.57_57001_02 - EOD - Typical G.A Plan, Units 3,4,5, & 6.pdf

3. EQUIPMENT AND ENGINEERING ROOMS 0.57_57002_02 - Equip & Eng Room - Typical Equipment Room G.A Plan.pdf

4. SIMULATOR ROOMS 16m Level 0.57_57003_31 - Simulator Suite - General Arrangement - Small Power Layout.pdf

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DESIGN SPECIFICATIONS

 Duvha Simulator Electrical Installation  Duvha CCR Electrical Installation  Duvha EOD Electrical Installation  Duvha Equipment Room Electrical Installation  Lighting Data Specification  Technical Specification – Architectural Finishing's  Work Information Section 3 2020/04/25 28

THE WORKS



Major Works

 Construction of Building Interiors/ Partitioning and Painting  Electrical Installations/Fittings  Replacement of Doors  Relocation of Toilets and interior fittings/ finishings.

 Replacement of Floor Finishings  Kitchens  Movable and Non-movable furniture.

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CONSTRUCTION REQUIREMENTS

 All the Statutory Requirements of the OHS Act 85 of 1993 latest Edition.

 All Eskom Statutory Requirements as Current procedures and Policies.

 Technical Specifications and Drawings as Issued by Eskom.

 All Quality Requirements and Procedural aspects.

 Commissioning shall be as per all of the Above 2020/04/25 30

INTERFACES



HVAC Contractor

 Access shall be given by Civil Contractor during Construction for HVAC installations.

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TENDER RETURNABLES

2020/04/25 Technical Quality SHE Programme/Schedule 32

T2.1c -

LIST OF TECHNICAL RETURNABLE

Scope of Works

List of Technical Tender Returnable Documents to be submitted with the tender All Manufacturer’s Warranties and Guarantees on all Equipment shall be transferred to Eskom and the distributors or agents to provide a copy of the contract agreement made with the Original Equipment Manufacturer (OEM) for the distribution of their equipment.

List of key personnel who will be appointed full time for the Works and their CV’s and Qualifications/ Professional Registration in the following areas:



Site Agent / Supervisor to be qualified in Civil/Building Science. Reference list of installations with similar Works

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T2.1c - LIST OF TECHNICAL RETURNABLE DOCUMENTS

Equipment manufactured to or tested to standards/ specifications other than those specified in this document, then the following shall apply:



Comprehensive comparison between specified standard/ specification and



the product offered standard / specification shall be provided Copies of all standards /specification used, other than those specified, shall be provided (in English) All relevant technical manuals and specifications associated with the Works shall be compliant to the requirements of OHS Act 85 of 1993 latest edition. If not, a written instruction manual shall be produced to guide the usage of such equipment and its related hazards. Technical Qualifications and Deviation Schedule.



All Equipment and Items that the Contractor proposes as Deviation from the



specified in the Technical Specifications, Works Information and Drawings shall be supplied with written technical manuals/specifications. All Deviating items/ equipment shall be of Equivalent of Higher quality standards.

2020/04/25 34

Questions ?

QUALITY Presented by: Tefelo Kekana Procurement Quality Assurance

QUALITY REQUIREMENTS

  Contractors must comply with the requirements of this standard from enquiry to project close out.

  The purpose of the standard is to ensure that: Contractors and suppliers are guided to comply with specified quality requirements  Standard no QM 58 is used for all enquiry and project execution within the Mpumalanga projects.

Consistent quality requirements are applied and compliance with the scope is maintained 2020/04/25 37

DOCUMENTS TO BE SUBMITTED WITH THE TENDER

    Signed Forms A & B A copy of the CV/Resume of the quality management representative The contractor shall submit a copy or confirmation of compliance to ISO 9001:2008 Latest structure/organogram of the quality function/ department, including an abridged indication of qualifications of personnel. This structure shall indicate to whom the organizations quality management representative reports for specific project.

 Historical information (Less than 2 years)  Information on similar work performed (at most within last 2 years)  A Sample of a Defect/NCR report  A Sample of corrective and preventative action report  Customer satisfaction surveys 2020/04/25 38

Questions?

PROGRAMME & PLANNING

Presented by: Nakeng Mafa Duvha(GCD) Planning Department

PROGRAMME - REQUIREMENTS

GENERAL

 Planning and control of the works is to be done by the Contractor in line with the accepted Work Breakdown Structure.

 A single programme is to be used for planning of the works, incorporating the programmes of all sub-contractors.

 Programme is to be free of obvious errors related to sequence or timings of the works.

 MS Projects (2007 version) is exclusively to be used for all planning; it shall be utilized for progress monitoring and reporting of the works during project execution.

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PROGRAMME – REQUIREMENTS (Cont.…)

KEY PROGRAMME REQUIREMENTS

• The CPM (Critical Path Method) technique is to be used for programme and planning. • The schedule is to show logical links/ sequence/ relationships that connect the various activities together, including interfacing between different sub contractors.

• Project Key Milestone Dates (stated in the contract data) as supplied by the Project Manager are to be incorporated into the programme by the Contractor.

• The programme is to have a full compliment of resources or manpower to complete the works. • The programme has to show hold-points for approving of the works by the Employer's professional team (e.g. key milestones for approving design are incorporated into programme).

• The works is to be completed within accepted durations that are in consistence with key dates provided in the contract data.

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ADDITIONAL PLANNING REQUIREMENTS

• The execution philosophy, programme and planning methodology is to be described in the programme/ schedule basis document for submission together with the tender documentation.

• The Project Responsibility and Deliverables Matrix must provide the division of responsibility and information of specific deliverables expected to be provided by the different project stakeholders.

• The tenderer must provide an organogram for the Duvha 'works' effort and it should show positions of key role-players, together with names of people who will occupy the positions in question.

• Information in curriculum vitae(s) or alternatively profiles of the project key role-players submitted by the tenderer must provide assurance or certainty that these role players are capable to perform the works.

• Planning & Programme Evaluation Criteria .

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UNIT OUTAGE PLAN AND PROGRAMME KEY DATES

Delivery to Site UNIT Unit 5 14 January 2013 Unit 2 12 August 2013 Unit 6 13 January 2014 08 September 2014 Unit 3 Unit 1 09 February 2015

2020/04/25

Unit 4 07 September 2015 Access 14 January 2013 12 August 2013 13 January 2014 08 September 2014 09 February 2015 07 September 2015 Commissioning Finish 01 March 2013 26 September 2013 28 February 2014 07 November 2014 23 March 2015 21 October 2015

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Questions?

SAFETY, HEALTH &

ENVIRONMENTAL

Presented by: Ntombiyomusa Mbatha Duvha(CMD) Safety Department

SHE - REQUIREMENTS

TENDERER TO RETURN

 The signed copy of the acknowledgement form for Eskom rules and requirements  Detailed costing for SHE (not the consolidated amount) Costing to be done on the pricing schedule provided .

 The applicable contract/scope-of-work-specific SHE requirements that will be implemented and managed by the Tenderer

SHE MANAGEMENT SYSTEM

 Documented SHE management system  Copy of the Company's SHE/Q Policy  organogram illustrating the structure of the legal appointments  Incident management process  Corrective and preventive action management process.

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SHE - REQUIREMENTS

SHE COMMUNICATION AND INTERFACE

 Interface between the client, subcontractors and all responsible stakeholders

OCCUPATIONAL HEALTH AND WELLNESS:

 Valid Letter of Good Standing  Process for the completion of the man-job specifications (risk-based) for each employee  Health risk assessments  Certificates of medical fitness & psychological fitness

APPOINTMENTS AND COMPETENCIES

 Applicable legal letters of appointment  The number of supervisors & SHE functionaries and their current level of SHE competence 2020/04/25 48

SHE - REQUIREMENTS

 Details of the SHE Training Matrix  Details (competence) of the person/s conducting the hazard identification and risk assessment

ENVIRONMENTAL MANAGEMENT

 Company environmental management system

MANAGEMENT OF SUBCONTRACTORS AND SUPPLIERS (ALL TIERS

 The process followed and selection criteria applied when appointing subcontractors and suppliers.

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SHE - REQUIREMENTS

3 YEARS COMPANY’S SHE PERFORMANCE

 OHS performance records for the past three (3) years (Fatalities, LTI, FA)  Record of DOL/DMR reportable incidents  Environmental performance: contraventions of legislation  Any SHE achievements 2020/04/25 50

Thank You