Transcript Title of the Presentation Line 1 [36pt Calibri bold blue

Module 3
CIWP Planning: An Overview
Office of Local School Council Relations
3/19/2012
Objectives
 Understand the purpose of the Continuous Improvement
Work Plan (CIWP)
 Understand the importance of collaboration in school
planning
 Understand the components of the CIWP and be able to
critique & monitor the CIWP & Budget
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CIWP
 Continuous Improvement Work Plan (CIWP):
• A two-year plan for improvement that focuses on 3-5
strategic priorities and implementation milestones
• Designed to be easily monitored and updated
throughout the year
• Developed by a CIWP Team and stakeholders and
approved by the Local School Council
• Is not comprehensive of every budget line or activity
the school will complete
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Purpose of the CIWP
The CIWP is a school’s strategic plan, which. . .
 Assesses the school’s level of implementation on research
based effective practices
 Identifies 3-5 specific strategies for improvement reflective
of district priorities and the school’s Theory of Action
 Defines a realistic, attainable action plan around each
priority that is able to be monitored and updated regularly
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Legal Requirements
 The Illinois School Code requires each Illinois public
school to develop a plan, called the school improvement
plan, to improve the quality of the education provided by
the school.
 The plan must include:
• Results of State Tests
• Measurable goals
• Professional development activities
• Analysis of school performance
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Annual Process
Spring
 March: Establish CIWP team;
complete School Effectiveness
Framework
Winter

Continue tracking progress of
current CIWP through the end
of the year
 Early April: Set goals and
priorities; develop action plan
Winter
Spring
 Late April: Develop FY13
budget
 May: Finalize CIWP, budget,
full school day plan
Fall
Fall

Discuss new data in ILT;
review CIWP and budget and
amend as needed
Summer
Summer
 June: Finalize staffing
 June: Board approval of CIWP
and budgets, as necessary
 July: Start implementing
2012-2014 CIWP
 August: Develop PD plan
for 2012-13
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Spring 2012 Timeline
3/14
Launch
CIWP tool
for schools
March
3/14 – 3/29
School Training
on CIWP
Schools
complete CIWP
5/23-5/31
Schools submit
CIWP & Budget to
networks; network
approves CIWP &
Budget
May
April
Beginning 4/26–
Schools trained
on budgeting
tool, complete
budget
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Prior to May 23,
schools present
budget and CIWP to
LSC for approval, if
applicable
June
6/27
Board Approval
for probation
schools for
CIWP & Budget
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CIWP Process
Schools should take the following steps in completing the CIWP:
 Develop the CIWP team, including principal, LSC members,
parents, and teachers.
 Set SY2013 and SY2014 Goals for scorecard and state metrics.
 Complete/update the school's self-evaluation within the School
Effectiveness Framework using any available scorecard,
performance, and/or survey data.
 Revisit the school’s Mission Statement and update as
necessary.
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CIWP Process (cont.)
 Determine 3 to 5 Strategic Priorities on which the school
will focus. If applicable, revisit the school’s key levers in the
Theory of Action to identify priority areas
 Complete an Action Plan consisting of implementation
milestones for each strategic priority.
 Complete any required “Related Plans”.
 Obtain LSC and Network approval of the Budget and CIWP,
as necessary.
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The Principal’s Role
 Develops the Plan – establishes and Chairs the CIWP Team
 Consults with the LSC, School Staff, Parents, & Community
on the Plan
 Submits the Plan to the LSC for approval (LSC approval is
required if the school is not on probation)
 Implements the Plan
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The LSC’s Role
 Consults with the principal on the priorities & development
of the CIWP & Budget
 Holds at least two (2) Public Meetings to present the
proposed CIWP and Budget to the school community (the
meetings must include an opportunity for public input and
comment)
 Approves the CIWP & Budget (required if the school is not on
probation)
 Monitors the implementation of the CIWP
 Holds at least two (2) Public Meetings during the school year
for Principal and LSC to report on progress and problems with
implementation of the plan
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CIWP Team
 A CIWP team consists of 6-12
committed stakeholders that are
responsible for the development
of the CIWP.
 Parent and teacher participation
in the process is required for all
schools.
 As chairperson of the CIWP Team,
the principal will appoint other
team members from the school
and community, which can include
members from the ILT and/or LSC.
 While the CIWP Team should not
be too large, it should include
people with a variety of
perspectives.
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Elementary Goal Setting
 Goal Setting is formed from the
2011 School Scorecards, includes
“Academic Achievement”,
“Climate and Culture,” and “State
Assessment” sections.
 Schools’ SY2011 scores are
automatically populated.
 Schools enter SY2012 goals, which
have already been set with the
network.
 Schools develop SY2013 and
SY2014 goals.
 Visit www.cps.edu/performance
to learn more about the metrics
reported on the scorecard.
 ISAT scores include all students in
the aggregates, including English
Language Learners.
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High School Goal Setting
 Goal Setting is formed from the
2011 School Scorecards, includes
“Academic Achievement”, “Climate
and Culture,” and “State
Assessment” sections.
 Schools’ SY2011 scores are
automatically populated.
 Schools enter SY2012 goals, which
have already been set with the
network.
 Schools develop SY2013 and SY2014
goals.
 PSAE and ACT scores include all
students in the aggregates,
including English Language
Learners.
 EPAS goals are average scores for
the spring tests. The EPAS Growth
scores will be automatically
calculated.
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School Effectiveness Framework
 Schools use the School Effectiveness
Framework to asses the school’s
level of implementation on each
research-based instructional practice
from the School Effectiveness
Framework.
 The SEF is divided into seven
dimensions, with each having several
Effective Practices.
Example of Good Supporting Evidence
Effective Practice: High Expectations & College going Culture
Weak
Our staff works hard to set
high expectations for our
students. With the
implementation of Common
Core, our standards will
increase in rigor.
Strong
We strive to build a culture around
college-readiness standards;
however, we received a “weak” on
the My Voice, My Schools survey for
Ambitious Instruction. We have
started the implementation of CCSS
and have developed a training plan
for our teachers.
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 Schools provide evidence for each
Effective Practice. See evidence
examples to the left.
 Schools evaluate themselves on a
scale of 1-4
 A Typical School is evaluated as a “2”
 An Effective School is evaluated as a
“4”
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Theory of Action
After completing the self-evaluation from the School Effectiveness Framework, many schools created a
Theory of Action to guide their planning for SY2012. Schools may use their Theory of Action to
determine their Strategic Priorities for the CIWP
The Theory of Action identifies Key Levers, which are specific activities aligned to the SEF dimensions
that will impact the instructional core in order to help the school reach its student achievement goals.
A copy of the Theory of Action template can be downloaded from www.cps.edu/commoncore.
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Strategic Priorities
Priority Example
Weak
Implement RTI
Strong
Provide reading and
mathematics intervention to
students flagged on beginning
of year screeners and monitor
progress
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
Schools will develop 3 to 5
strategic priorities. These
should not be comprehensive
of all school activities.

Each priority description
should be a full sentence that
defines a distinct area of focus
around which an action plan
will be developed. See an
example to the left.

Each priority will have a
rationale that shows what data
was used to determine the
priority, how the priority
impacts instruction, and how
the priority helps to achieve
the school’s goals.
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Aligning District & School Priorities
District Priorities
School Priorities
School’s priorities should reflect
the district priorities.
Some guiding questions:
 How are we ensuring curricular
alignment to standards?
 How are we organizing our time
to meet student learning and
teacher collaboration needs?
 How are we measuring our
effectiveness in supporting the
continuous improvement of
instructional practice?
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Action Plan
Milestone Example
Weak
Purchase new
reading/language arts
texts.
Strong
In each classroom, conduct an
audit of existing texts aligned
to Common Core State
Standards and invest in
supplemental nonfiction texts
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
Each strategic priority will have
an Action Plan consisting of
implementation milestones.

Milestones should be specific,
measurable, attainable, realistic
and time-bound (SMART) and
lead to the full implementation
of the priority. See an example
to the left.

Each milestone should identify
the category, students served,
responsible party, and timeline.

The monitoring section should
be blank for now. This section
will be used to track the
school’s progress during the
upcoming school year.
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Summary Page
 The Summary Page is a quick
guide to summarize the CIWP.
 The Summary Page is a snap-shot
that includes the school’s
mission, strategic priorities, and a
chart of the school’s student
performance goals.
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Characteristics of Weak CIWPs
A weak CIWP may contain:
 A Self-evaluation on School Effectiveness Framework is not an
accurate reflection of the school’s level of implementation of the
effective practices
 Strategic priorities that are too broad (ex. Implement Common
Core State Standards) or are too specific (ex. Order literacy texts
aligned to Common Core)
 Strategic priorities that do not have a rationale that supports the
strategy as a focus to improve the school.
 Milestones that do not align to the strategic priority or are not
realistic and attainable.
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Characteristics of Strong CIWPs
Strong CIWPs have these characteristics:
 Self-Evaluation on School Effectiveness Framework is an accurate
reflection based off of data (i.e. student achievement, My Voice,
My Schools survey, observations, etc.)
 Strategic priorities are full sentences that define distinct areas of
focus around which an action plan will be developed.
 Each strategic priority has a rationale that shows how the
strategy reflects district initiatives, how it will impact student
achievement, and how the priority was determined.
 Milestones are not a “laundry list” of activities, but instead are
significant steps that a school must accomplish in the
implementation of the strategic priority.
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Approval Cover Page
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
When the CIWP and Budget are
complete, the LSC and PAC (if applicable)
will be presented with both, and should
have the opportunity to provide
feedback.

The principal will check off that all of the
required components are completed and
included in the plan.

For schools that are not on probation,
LSC approval is required.

For schools on probation and/or in NCLB
school improvement status, approval of
the network’s Chief of Schools is
required.

Parent/LSC/PAC and teacher participation
in the planning process is a requirement
for all schools.
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Monitoring
 Throughout the year, ILT’s will
use the Monitoring section
built into each priority’s
Action Plan to track the
school’s progress and update
the CIWP.
 Networks may establish a
periodic check-in process
with schools.
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Related Plans
The CIWP serves as the school’s strategic planning process, and was designed to be as
streamlined as possible. To ensure all compliance requirements are met, some schools will
have other plans to complete. The table below outlines the additional plans and which
schools should complete them.
Related Plan
Who is required to complete?
Parent Involvement
Policy/School Parent Compact
Title I schools only
Fund Compliance
Schools receiving Title I and/or SGSA funds
Capital Outlay
Title I schools making any furniture or
equipment purchases of $500 or more
Attendance Plan
Schools with a 2010-2011 attendance rate
less than 95%
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The School Budget
 Is aligned to the CIWP
 Is consistent with law, Board policies, and State and CPS
standards
 Budget is comprehensive of all spending, including the 3-5
strategic priorities and any operational and other activities
 Sources of Funding:
• General State Aid – Fund 115
• Supplemental State Aid or “SGSA” – Fund 225
• NCLB Title I and other Titles – Funds 332 - 367
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CIWP Planning Resources
Planning Resources are available at www.cps.edu/CIWP :
 CIWP Planning Guide
 Principal & ILT Training PowerPoint Presentation
 LSC Training PowerPoint Presentation
 LSC & Network CIWP Checklist
 Related Plans (Fund Compliance, Capital Outlay, Parent
Plans, & Attendance Plan)
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