Transcript Document
GLC Regional Meeting SY 2012-13 Start-up New Meal Regulations went into Effect USDA / MDE Utilization Directives HPS Begins Administrative Duties for GLC New Meal Regulations went into Effect Cycle Menu Submitting Menus MDE resources/Consultants USDA / MDE Utilization Directives Use it or Lose it. What does that mean? Processed Non Processed HPS Begins Administrative Duties for GLC Membership dues are paid once per year Volume Rebate SY 2013-14 Single Bank System What does that mean? Timeline Processed Items Volume Discounts Brown Box DoD Produce What does it mean your district? In the past I always surveyed my Commodity needs. Do I still do that? Processed- No survey needed!! Brown Box- Yes DoD Produce- Yes When is the Survey for Brown Box and DoD? February 1st through February 14th What does it mean for my district? Do I need to do a survey for Brown Box and DoD if my district does not want those items? No. If you feel it is best for your district to use all of your entitlement on Processed, do not complete the survey and all of your entitlement will go into the Single Bank System What if I forget to order Brown Box and DoD during the survey period? All of your entitlement will go into the Single Bank System How does it all work? How much Entitlement can I spend in the Single Bank System? What Processors will be available to order from? Can I spend too much at a Processor? What about “Fair Share”? How much entitlement can I spend in the Single Bank System? Depends on how much you divert to Non-Processed and DoD Produce. All remaining entitlement will be available in the Single Bank System. As an example if your district has $50,000 in entitlement and you divert $5,000 to Non-Processed and an additional $5,000 to DoD your district would be able to spend $40,000 on in the Single Bank System on Processed vendors. Example Total Entitlement – Non-Processed Allocated – DoD Allocated = Single Bank Entitlement ($50,000) ($5,000) ($5,000) ($40,000) What Processors will be available to order from? You can order from ANY approved GLC Processor. How will I know what items to order? The Worksheet Planner (www.hpsusdafoods.org) GFS Experience and the Green Shield Icon. Can I spend too much at a Processor? What about “Fair Share”? Yes, but per USDA a Fair Share must be ensured Each member has a threshold of pounds at each Processor GLC determines thresholds from purchasing history Once the threshold is reached, you will not be able to order from that Processor If that happens you will call HPS to see if the overall Consortium balance at that Processor would allow you to be loaded with additional pounds How does the threshold work? HPS will review your purchasing history and then: Determine a minimum # of pounds that all members will have Establish a buffer This establishes your threshold Place order with USDA This will ensure Fair Share for all Members What if I do not use a Processor? HPS will review your purchasing every month HPS will reduce the balances by 10% of pounds from those members that had zero usage in any given month Then HPS will re-distribute those pounds to members who are utilizing that processor What if I surpass my Threshold at a Processor? A notification will be sent to GFS and you. You will no longer get the Commodity discount for those vendor’s products. At this point you can call HPS to determine if there are enough pounds available to be loaded with some more threshold pounds. If that is not available you can continue to purchase NOI items from GFS at the Commercial price. Are Brown Box and DoD Produce part of the Single Bank? No. These products are ordered exactly as they are today You Survey for them They are assigned to your district You order through GFS Storage Fees for Brown Box still apply How can I manage this new process? You can monitor progress on your Home Page of www.hpsusdafoods.org You will be sent a notification from HPS when your Single Bank is 95% depleted PAL Report Will I still utilize the Commodity Data Companies K12 and Processor Link? Yes, these companies are still very important in your managing of the USDA Foods program. They are still your primary source for sales verification and have many resources that can help you utilize the program better. Thank You for your support and participation on behalf of the GLC Board Members Nancy LaFave Escanaba Area Schools Shelby Turnquist Houghton-Portage Township Schools Gary Derrigan Traverse City Area Public Schools Jan Faulman Alpena Public Schools Susan Meyer Byron Center Public Schools Mo Shamali Kentwood Public Schools Tim Kleveland Sparta Area Schools Deb Neal Saginaw Township Schools Catherine Durocher Stockbridge Schools Darrin Gyurich Grand Ledge Public Schools Mark Rodriguez Lincoln Park Public Schools Mary Kurkowski Port Huron School District Questions? HPS/GLC Commodity Portal Tips for navigating the Portal Left Side Tool Bar, Main Screen, Right Side Tool Bar