Transcript No Slide Title

Developments in
eRegistration in Ireland
Peter McHugh
eRegistration Project Manager
Property Registration Authority
Dublin 21st June 2013
eConveyancing Spectrum
ePlanning
 eSale
 eContract
 eSurvey
 eSearch
 eMortgage
 eFunds Release & Disbursement
 eStamping/eTax
 eRegistration of Title
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eRegistration: How we got here
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Online access to the Land Register (EAS) rolled out 1999 – 2002
Document Imaging (paper folios to imaged format) 2002 - 2004
Digital Mapping programme 2006 - 2010
 EAS renamed landdirect.ie as online map searching added to
services
Folio conversion programme (images to structured folios)
completed 2010
Land Certificates & Certificates of Charge abolished 2007 – 2010
eRegistration Phase 1
 eDischarges (2009) & eCharging Orders (2010)
Compulsory Registration: All counties since 1/6/2011
eRegistration – Phase 2 - 2013
Collaborating with Stakeholders
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All major stakeholders represented on Project Board including
 Law Society
 Irish Banking Federation (IBF)
 Revenue Commissioners
 Courts Services
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The collaborative/partnership approach proved to be the way
forward. The “my way or the highway” approach would not
achieve the same results.
The Electronic Discharge
New process agreed with Law Society and IBF
 Inherent delays identified and eliminated
 eDischarge applications lodged by the lender
 New security arrangements
 Interactive access to the relevant data
 Improved communications and notifications
 Immediate adoption by all major lenders
 Significant efficiencies gained for all parties
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User just needs to
enter Folio number to
display appropriate
registered charges.
Registered
owner and
selected
charge details
display
Selects third
party for
notification or
opts to not
send notice
Fields
highlighted in
yellow
compulsory
Create Application
button only appears
when all necessary
data supplied
Application now
added to pending
cases which User
simply submits for
authorisation
Authoriser subsequently
logs on and clicks on
Authorise Application tab
All applications with
status Awaiting
Authorisation display.
In this instance there
is only one case.
Once selected details of
application display and
Authoriser can either
Approve or Decline
Once Authoriser clicks
into checkbox to
confirm the
application, the Submit
button is then enabled.
Final screen before
Submission
Confirmation that
application has been
successfully lodged and
Application Number
provided
Notice of Completion
issues automatically
Lodging Party and
nominated 3rd Party
The Electronic Charging Order
Parallel project with the Department of Health
and Children and the Health Service Executive
 Process agreed with both bodies and adopted
into new legislation
 Built on successful eDischarges platform
 100% of Charging Orders on registered land
lodged electronically
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Independent Validation
Ireland’s eGovernment Awards
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eDischarges: Category winner 2010
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eCharging Orders: Category Winner 2011
Phase 2: Timeline
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Phase 2
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Phase 2a: Transfers & Charges
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2010-2012 Stakeholder consultation
Q2 2012 – Scope agreed by all parties
Q3 2012 – Q2 2013 – System development undertaken by PRA
Pilot completed March 2013
Deployment to live environment: April 2013
Awareness campaign and promotion: May 2013 - ongoing
Provision of web services: June 2013
Live applications: July 2013
Phase 2b - ePriority Entry: November 2013
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Simple paperless application
Protects priority on Folio for 44 days
eRegistration Process & System Features
Multiple user roles to suit all sizes of Solicitor Practices
from sole practitioners to largest law firms.
 Standardised documentation (S.I. 483 of 2012)
 Direct access to Land Registry data inc. mapping
detail, address of property, names of owners etc. Data
incorporated into registration documents
 Preview of documents to be created in real time.
 Documents made available to other parties through
secure URL circulated by system generated email.
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eRegistration Process & System Features
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Finalised documents must still be submitted in hard
copy with wet signatures in this phase. All data has
been submitted electronically.
Designed to be progress to paperless system when
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suitable digital signature solution developed
relevant sections of the eCommerce Act 2000 commenced
Electronic correspondence from PRA including
notifications to issue to appropriate parties at key
points in transaction i.e. lodgement and final status
Fees paid by Variable Direct Debit.
User enters user name
& password
& 3 digits from 6 digit
Personal Access Number
User enters folios
number and clicks on
Search on Map button.
Land parcel highlighted
and area, registered
owners names and
address of property
displayed.
Folio added to
application
Applicant name entered
and address copied from
map
Application Type
selected, in this case
Transfer (Sale). Multiple
application types can be
added
User enters compulsory
data for Transfer Sale i.e.
Consideration, Capacity of
Transferor etc. Option to
add additional rights into
the document
Option to add additional
supporting
documentation to the
application
File reference entered
and option to copy
colleagues in on
correspondence
Vendors Solicitors
details entered for
correspondence
purposes
Option to view the
transfer document in
html or pdf and to
circulate to counterpart
solicitor
Select Authoriser to
proceed to the next
stage. In this case the
User has Authorise
rights too so selects
himself
Authorise finalises document. No more
changes can be made with the
exception of adding the date of the
deed. Can review the contents of the
documents and application record if
they wish in advance of this.
User enters date and
Revenue Stamp
Certificate number
Select Fee Approver to
proceed to the next
stage. In this case the
User has Fee Approver
rights too so selects
himself
User approves fee. Can
review the contents of
the documents and
application record if
they wish in advance of
this.
Information concerning
priority and direct debit
etc.
Benefits to Customers & PRA include
Improved data flows to and from PRA and reduction in
re-keying data
 Improved communications and greater transparency
and associated risk reduction
 New efficiencies and reduction in costs
 Intelligent forms and validation
 Improvements in the quality of documents lodged
leading to significant reduction in errors/rejections –
protects priority
 Fees payable by variable direct debit
 Another step towards paperless registration
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