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Self-Inspections Made Simple Julie Awbrey Katie Rand October 2, 2014 Where Do We Start? School Health and Safety Program Where Do We Start? Next week ALL schools and school districts will receive a “Welcome to the 2014-15 School Year” email • This email will contain a link to the SRHD School Health and Safety Program website • Click on the link to see the updated website showing you what to do next… School Health and Safety Program Welcome to the Updated Webpage • Note the 3-step process described in the blue column • Be sure to follow each step before you begin the inspection process School Health and Safety Program Step 1: Complete Contact Form • Combined with Participation Agreement • Complete each section of the form and include the email addresses • If there is no secondary contact write N/A in this section • Include the name of the Superintendent or Administrator • Contact forms and agreements may be completed today at the annual training School Health and Safety Program Step 2: Distribute Teacher Checklists • Download the teacher checklists and distribute them to all appropriate staff personnel • These checklists can be a very helpful tool. Please use them! School Health and Safety Program Step 3: Review Inspection Schedule 1. Find your school on the list 2. Determine the inspection type 3. Follow the instructions for your inspection type School Health and Safety Program Full Self-Inspection Process School Health and Safety Program Self-Inspection Step 1 Review prior inspection reports • If you do not have last year’s reinspection report, call the SH&S program • Review status of outstanding items previously noted (work orders completed?) • You will take previous reports with you during the self-inspection School Health and Safety Program Self-Inspection Step 2 Download and distribute self-inspection worksheets • Begin on School Program’s main page: srhd.org/schoolinspection School Health and Safety Program Step 2 Continued Select Self-Inspection Program & School Inspection Schedules School Health and Safety Program Completing Step 2 Download and distribute SI worksheets Note: also distribute last year’s self-reinspection report for reference purposes. School Health and Safety Program Self-Inspection Step 3 Complete SI Worksheets and Milk Cooler Information • Worksheet Highlights • • • • Format - writable Word document Allows more space for comments Requirements in Bold Priority items only School Health and Safety Program Worksheets have a New Look Worksheets contained in one document School Health and Safety Program Completing SI Forms Include if unsure School Health and Safety Program IMPORTANT NOTE • Reference last year’s self-reinspection report for ongoing items • ONLY mark “in compliance” on items if you know that to be accurate School Health and Safety Program SI – the Year of Accountability • SH&S program’s new database allows tracking of items and correction status • We will verify correction status during routine inspection next school year • Inaccurate self-inspections may jeopardize participation School Health and Safety Program Example Self-Reinspection Report (from prior school year) CATEGORY ISSUE Insp Code CLASSROOMS GENERAL B 007 All hazardous chemicals ...must be stored Cleaning products were improperly stored under the to prevent unauthorized use… sinks in most classrooms. Fix in 2014 C 021 Electrical receptacles shall be properly grounded.... The GFCI electrical outlet in Rm. 5 did not trip when tested. Fix in 2014 There were head entrapment hazards on the playground structure at the spaces between the steps. Fix in 2014 CLASSROOMS ELECTRICAL InspCodeText PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. SRHD Findings Self Re-Inspect Comments PLAYGROUNDS SWINGS N 001.27 There should be no worn chains or pivot The pivot points in the swing seats on both swing points. structures are showing wear and should be replaced. Fix in 2014 PLAYGROUNDS SLIDES N 009.10 SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. Fix in 2014 School Health and Safety Program The slide is only 4 feet from the containment barrier. Verifying Inspection Items Verify during visual inspection of classrooms CATEGORY ISSUE Insp Code CLASSROOMS GENERAL B 007 All hazardous chemicals ...must be stored Cleaning products were improperly stored under the to prevent unauthorized use… sinks in most classrooms. Fix in 2014 C 021 Electrical receptacles shall be properly grounded.... Fix in 2014 CLASSROOMS ELECTRICAL InspCodeText SRHD Findings The GFCI electrical outlet in Rm. 5 did not trip when tested. Verify by tripping outlet with GFCI tester School Health and Safety Program Self Re-Inspect Comments Items in Question If you do not know how to inspect an item, call School Health and Safety program • If you cannot verify compliance, mark “out of compliance” and comment that it could not be checked Electrical • C-021 16 Outlets within 6 ft. of sinks & grounding sources must be GFI protected. Extension cord use must be minimized & not pose a tripping hazard. School Health and Safety Program Yes No N/A Unable to inspect Playgrounds – Special Instructions There is an obligation to address pending items on the self-inspection report CATEGORY ISSUE Insp Code InspCodeText PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. PLAYGROUNDS PLAYGROUNDS SWINGS SLIDES N 001.27 N 009.10 SRHD Findings There were head entrapment hazards on the playground structure at the spaces between the steps. There should be no worn chains or pivot The pivot points in the swing seats on both swing points. structures are showing wear and should be replaced. SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. Self Re-Inspect Comments Fix in 2014 Fix in 2014 The slide is only 4 feet from the containment barrier. Fix in 2014 School Health and Safety Program Playgrounds – SI Worksheet Obligation to review and respond to issues from previous report Corrections Review Issues From Prior Inspection(s) Review the previous routine and reinspection. Document all changes and plans to correct previously identified playground issues or hazards (e.g., entanglements, entrapments, protrusions, surfacing depth). Are All Identified Issues Corrected? List All Changes (If NO is checked in the previous column, provide item numbers (e.g. N001.14) for remaining items and list changes or plans for correction Yes No N/A List pending item numbers and plans for changes or correction School Health and Safety Program Playgrounds – Example Entrapment was corrected CATEGORY ISSUE Insp Code Swing pivots will be corrected in the summer of 2014 and parts have been ordered InspCodeText PLAYGROUNDS CLIMBERS N 001.14 There should be no entrapments present. SRHD Findings There were head entrapment hazards on the playground structure at the spaces between the steps. Self Re-Inspect Comments Fix in 2014 PLAYGROUNDS SWINGS N 001.27 There should be no worn chains or pivot The pivot points in the swing seats on both swing points. structures are showing wear and should be replaced. Fix in 2014 PLAYGROUNDS SLIDES N 009.10 SLIDE STRUCTURE USE ZONE - There should be 6' min. at the sides & rear. Fix in 2014 The slide is only 4 feet from the containment barrier. This will not be corrected until slide is replaced pending bond approval School Health and Safety Program Playgrounds – How to Document Mark “No” since two items are not corrected Corrections Review Issues From Prior Inspection(s) Review the previous routine and reinspection. Document all changes and plans to correct previously identified playground issues or hazards (e.g., entanglements, entrapments, protrusions, surfacing depth). Are All Identified Issues Corrected? Yes No N/A List pending item numbers and correction plans School Health and Safety Program List All Changes (If NO is checked in the previous column, provide item numbers, e.g. N-001.27, for remaining items and list changes or plans for correction) N 001.27 Swing pivots will be corrected in the summer of 2014 and parts have been ordered. N 009.10 This will not be corrected until slide is replaced pending bond approval. More Updates – Milk Cooler Form • Everyone completes the form • Temperature reading required if milk is served to staff or students and the school does not have a school lunch program inspected by the SRHD Food Safety Program • If cooler out of compliance, adjust then verify with second reading School Health and Safety Program Completing the Milk Cooler Form If cooler out of compliance, adjust then verify with second reading Self-Inspection Step 4 • Avoid a LATE FEE - return completed self-inspection forms (including Milk Cooler info) to SRHD by the deadline • Return forms electronically (keeps costs down) • Billing will be sent to school or school district when all materials are received and reviewed School Health and Safety Program In Closing… If you have any questions as you begin the process, please contact: SRHD School Health and Safety Program 324-1560 ext. 4 School Health and Safety Program