Transcript Slide 1
Information Session for
Applicants for Promotion to
Professor Fall 2011
Faculty of Arts & Science – June 2011
Agenda
• Introduction of Faculty Affairs’ team members
• Overview of the Promotion to Professor Process
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Different criteria
Documents to be submitted
Dossier – submission procedures
Process following submission
• Advice to Candidates
• Question period
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Different Criteria for Promotion
(14.05)
• Research that is superior over a sustained period of time {14.05
c)}
– Normally complete 6 years as Associate Professor
– Teaching must be of good quality
• Teaching that is superior over a sustained period of time {14.05
d)}
– Must complete 6 years as Associate Professor
– Research must be of good quality
• Combination of teaching, research and service {14.05 e)}
– Must complete 19 years as Assistant and Associate Professor
– This option will disappear in 2014
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Applications vs Nominations
{14.05 f)}
• May apply for promotion or be nominated
• If nominated, a refusal shall not appear in the personnel file
• Members are responsible for preparing the dossier even if
nominated
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Application Procedures (14.07)
• Requests or nominations must reach the academic unit head by
October 1
• Requests shall specify under which category the application is
being made
• Candidates shall include the names of 6 individuals who may
act as evaluators (up to 3 shall be chosen by DPC)
• Evaluators shall not be in a position of conflict of interest
• Evaluators should normally hold the rank of Professor
• Evaluators will normally be individuals within the University in
case of 14.05 e)
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Documents to be Submitted –
Promotion to Professor Checklist
The following documents must be submitted:
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Promotion checklist
Letter of application
Names and contact information of evaluators
Curriculum Vitae
Research Dossier with a research statement (encouraged)
Teaching Dossier with a teaching statement (encouraged)
Service Dossier with a service statement (encouraged)
For more detailed information, see 14.05 and 14.07
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Dossier - Submission procedures
Candidate’s Dossier - Submission Procedures
2 ways to submit your dossier:
– Paper
– Electronic
All dossiers, whether submitted in paper or electronic format,
must follow the order laid out in the checklist
Reviewers will all receive electronic copies of the dossier.
Faculty Affairs Office will make all appropriate copies.
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Submission of paper dossiers
• Scanned into .pdf format
• A CD will be sent to you with your electronic file
• Important rules to follow:
– 1 continuous document of 8 ½ x 11 pages
– All pages must be single sided
– No staples or paper clips
– Divisions between parts:
• No dividers made of cardboard or thick paper
• No separation of sections
• If you choose to put paper dividers, better to write the section titles on
them.
• Supplementary material
• Books, articles, monographs, non-print material
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Submission of electronic dossiers
• Follow the checklist order (please include checklist with
submission)
• The dossier must be presented in a single .pdf document
– Text searchable
– No folders
– No separate parts for the dossier
• Supplementary material: books, articles, monographs, non print
material – first page only will be scanned
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Important facts about electronic
dossiers
• Faculty Affairs Office only scans into black & white.
• If dossiers are submitted close to the deadline,
applicant’s responsibility to provide your department
with a copy of your submission.
• Also provide your department with your
supplementary material directly if close to the
deadline.
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Timeline of Promotion Process
Submission of
Dossier to Chair- By
October 1, 2011
Review of
electronic
dossier by
evaluators
Academic Unit
Head and DPC
February 1,
2012
Dean & FPTC
– March 15,
2012
UCPP – May
Board of
Governors –
May
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Where to find more information?
• The Faculty of Arts & Science Website
http://artsandscience.concordia.ca/officeofthedean/facultyaffairs/
• CUFA collective agreement
http://www.cufa.net/
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Faculty Affairs – Support staff team members:
– Sheila Anderson, Faculty Affairs Administrator
– Deborah Shulman, Document Management Coordinator (for
questions concerning the scanning process and requirements)
– Monica Chiriac, Faculty Affairs Assistant
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Advice to Candidates
• Know the relevant articles in your collective
agreement (Article 14)
• Submit an updated CV
• We encourage you to include Teaching, Research
and Service statements in your dossier
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Question Period
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