Transcript Slide 1

Registration: Total Solutions
 Tried & Tested modules
 Ready from day 1
 Can be deployed from pre-conference – early
bird registration onwards
 Web based – can be accessed from anywhere
with an internet access
 No hosting hassles
 Data storage facility available in yearly slabs
 Easy add-on modules for flawless integration
and enhanced functionality
Registration: Total Solutions
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Web Site Designing & Maintenance
Integrated Net Based Registration
Online/Offline Registration
Payment Gateway Management & Integration
Designing/Printing Delegate Badges
Registration Database Management
Distributable’s Inventory Management
Selective Mailing & Label Printing
Periodical Reports & Updates
Correspondence Monitoring
Venue Counter Management
Automated delegate movement monitoring
Seminar Scheduler
Abstract submission management
Online/Offline Election Management
Certificate Printing
Accommodation Management
Tour Itinerary Management
Visitor’s Book
Registration – Track Record
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1999
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2002
2005
2005
2006
2006
2006
2007
2008
2008
2008
- DARSHAN
- ANCIPS
- CARDIOCON
- CTCON
- CTO
- KERALA TRAVEL MART
- CTO
- BAI NATCON
– PETROSAFE
- KERALA TRAVEL MART
– FLOTECH G
- APICON
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2009
2009
2010
2011
2011
2012
2012
2012
2012
2012
2012
2013
- NAPCON
- CSI
– RSSDI
- KENTCON
- ASICON
– ANCIPS
– NIC Kochi 2012
– EMERGING KERALA
– KERALA TRAVEL MART
- TiECON 2012
– KOCHI-MUZARIS BIENNALE
– AAPIGHS
Registration – Upcoming
• 2013 – INZITE 2013
• 2014 – KTM
• 2016 – KTM
DMS - Web Site
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Web site designing
Web Page Hosting
Content Management
Online Registration
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Delegate Registration
Accommodation
Tour Itinerary
Payment Gateway Management & Integration
Automatic e-mail notifications
• Integration with DMS
DMS – Pre Registration
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Registration details Database
Query based on many parameters
Selective mailing & label printing
Periodical Reports
Updates to other services
Training of Secretarial staff
DMS - Registration - Pre event
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Preparation of badges
Installation of software & data at the venue
Training of counter staff at the venue
Setting up delegate monitoring systems
Supervision of counter layout & networking
Sever Management & Backup systems
DMS - Registration – On Site
• Information Query
• Online alerts of all delegates including
outstanding dues at the registration counter
• Spot Registration
• Automated attendance monitoring
• Certificate Printing
DMS – Seminar Scheduler
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Schedule Seminars across Dates, Halls & Time
Shuffle Dates, Halls & time with ease
Web based – easy collaborative inputs
Comprehensive Reports
o List of Speakers
o List of Panellists
o Date, Hall time wise reports
• Automatic E-Mails to all Speakers & Panellists
• Export directly to EXCEL-Web & Brochure
inputs made easy
DMS – Abstract Submission Management
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Submissions restricted to registered delegates
Provision to make topic lists by the committee
Provision to upload Abstract précis for review
Provision for the review board to accept/reject
submissions online
• Automatic emails to Presenters
CME Attendance Monitoring System
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Embedded RF ID tags on badges
Unrestrained, unobtrusive monitoring
Check-in check-out method
Attendance as well as hours spend
Certificate based on attendance or hours
Comprehensive reports
DMS – Exhibition Stall Allocation
• Graphic Layout of the exhibition area
• Matrix of stalls colour coded as;
o Available
o Booked
o Open for bidding
o Sold
• Specification of stall on click
• Occupants details on click
• Temporary blocking of a stall for booking
• Negotiation mail to the organizers
• Comprehensive Reports
DMS - Accommodation
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Hotel/Room inventory management
Delegate room reservation system online
Delegate room allotment offline
Room Reservation
Paperless Invoice, Receipt & Voucher
SMS & Email alerts
Comprehensive Reports
o Accounting Reports
o Airport Pick up/Drop
o Daily Pickup
• Placard Printing for drivers
DMS – Tour Itinerary
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Tour Package management
Delegate tour selection - online
Delegate tour planning - offline
Invoice, Receipt, Voucher & Itinerary
eTicket uploading
Comprehensive Reports
o Accounting Reports
o Pick up/Drop
o Time Schedules
DMS – Visitor’s Book
• Installed on the Exhibitor’s PC
• Full details of visitors to the stall with
just the registration no.
• Customized thanks & acknowledgement
email to visitors
• Follow-up emails for pre-fixed periods
• Visitors details in EXCEL format
• Comprehensive Reports
o Daily analysis
o Staff wise reports
o Meeting priority-wise reports
DMS – Budgeting & Accounting
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Budget Monitoring
Bar Coded Receipts through email/regular mail
Separate Receipt books for separate activities
Easy cheque/DD deposit statements
Bank Reconciliation
Automatic Accounting alerts at registration counter
Spot Registration accounting
Comprehensive Reports
o Summary Reports
o Detail Reports
o Statistical Reports
DMS – Distributable’s Inventory Management
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Central store stock management
Sub-stock management
Multiple Materials Management
Minimum level alerts
Stock transfers
Distribution management
Comprehensive Reports
o Summary Reports
o Detail Reports
o Statistical Reports
DMS – Bulk e-mail
• Periodic e-mail to general category
from a central database
• Category based e-mails to registrants
o Organizing Committee Members
o Faculty
o Delegates
• Comprehensive Reports
o Mails sent
o Mails bounced
o Mails read
DMS – SMS
• Periodic SMS to all categories from
central database
• Category based SMS to registrants
• Pre-event SMS alerts to registrants
• Activity alerts to registrants during the
conference
• Comprehensive Reports
DMS – Mobile Phone Integration
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Periodic Program Updates
Integration with web site
Banquet Highlights
Places to visit
Miscellaneous alerts
Available on Android & IPhones as APPS
Or
On all mobiles as mobile web
DMS - Correspondence monitoring
• All correspondence with a delegate
available in colour coded,
chronological order
with all relevant details,
at the help desk.
• Copy of correspondence uploaded as
PDFs
Online/Offline Election Management
Online Options
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Secure login – Verified thru email/SMS
User definable categories
Multi Lingual Instructions
No void votes
Double confirmation
Results of all categories instantly available to
coordinator
• Reports on screen & print
Online/Offline Election Management
On-site Options
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Voter verification thru Barcode
User definable categories
Touch Screen voting (Optional )
Multi Lingual Instructions
No void votes
Double confirmation
Results of all categories instantly available to
coordinator
• Reports on screen & print
DMS - Registration – On Site
Monitoring options
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Bar code embedded badges
QR Code embedded badges
Smart card embedded badges
RF Code embedded badges
Biometric monitoring
DMS - Registration – On Site
Any category of delegate….
Any counter!
DMS - Registration – On Site
Delegate movement monitoring
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Installed at all monitoring & distribution points
No coupons necessary
Points of monitoring
o Delegate Registration
o Delegate Kit Issue
o Lunch & Dinner
o Or any other place that require delegate monitoring
Delegates can come to any counter
Separate counter (If needed)
o Faculty
o Past Office bearers
o Present Organizing committee members
o Other VIPs
Spot Registration counters
Help Desks
Certificate Printing Counters
DMS - Registration – On Site
Delegate Kits
• Separate Counter for delegate kits or gifts
adjacent to registration counters.
• Can be collected at any time by showing
the badge.
• No duplication.
DMS - Registration – On Site
Lunch/Dinner/any activity
• Easy walkthrough with minimum delay.
• No duplication.
• Audio/Visual alerts
o Allow
o Duplicate
o Blocked
• On-line count of delegates being monitored
• Separate summary report for every activity.
DMS - Registration – On Site
Seminars & Scientific Sessions
• Easy walkthrough with no delay.
• Log-in & Log-out monitoring
• Comprehensive reports
DMS – Certificate Printing
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Variable credit hours
Restricted to attendees
Offline & Online
Hard or Soft Copy
Comprehensive reports
DMS - Registration – On Site Counters
Special Computer Assisted Help Desk
for all enquiries !
DMS - Registration – On Site
Registration Counters will
be ready & open…
The day prior to the Conference!
Registration:
Total Solutions – A Summary
 Tried & Tested modules
 Ready from day 1
 Can be deployed from pre-conference – early
bird registration onwards
 Web based – can be accessed from anywhere
with an internet access
 No hosting hassles
 Data storage facility available in yearly slabs
 Easy add-on modules for flawless integration
and enhanced functionality
Who benefits from DMS?
• Organizing committee members
• Faculty
• Delegates
Let us work together…
And make Conferences
Better than ever!