Transcript Slide 1

FY12 Special Education
Data Collections Update
Data Collection Conference
August 17- 19, 2011
Athens, Georgia
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Course Numbers
•
•
•
•
•
Elimination of 90.XX Course Numbers
Access Course Numbers XX.XXX5
Use of XX.8 and XX.9 Course Numbers
Course Numbers on Transcripts
Associated Board Rules
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
2
Old Board Rule
Note: The number 90.XXXXXXX is used for any course
determined by a student’s Individualized Education Plan
(IEP) and taught by a special education teacher. Carnegie
unit credit is not given for those courses and the seven
digits to the right of the decimal may be used as the
school system wishes, such as, to identify semester, class
period, teacher, etc.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Graduation Rule
•
Code: IHF(6)
160-4-2-.48 HIGH SCHOOL GRADUATION REQUIREMENTS FOR STUDENTS
ENROLLING IN THE NINTH GRADE FOR THE FIRST TIME IN THE 2008-09 SCHOOL
YEAR AND SUBSEQUENT YEARS.
Adopted: July 21, 2011 Effective: August 11, 2011
•
Section 7. STUDENTS WITH SIGNIFICANT COGNITIVE DISABILITIES.
(i) Students with significant cognitive disabilities may graduate and receive a
regular high school diploma when the student’s IEP team determines that the
student has:
(I) completed an integrated curriculum based on the GPS that includes instruction
in Mathematics, English/Language Arts, Science and Social Studies as well as career
preparation, self determination, independent living and personal care to equal a
minimum of 23 units of instruction, and
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
4
Access Courses
Students Grades 9-12
•
Code: IDA(3)
160-4-2-.20 LIST OF STATE-FUNDED K-8 SUBJECTS AND 9-12 COURSES FOR STUDENTS
ENTERING NINTH GRADE IN 2008 AND SUBSEQUENTYEARS.
•
A 5 is used in the fourth numerical digit to designate coursework for students
who participate in the Georgia Alternate Assessment. (XX.XXX5)
These “Access” courses align to approved state-funded courses but provide
access to the standards established for the approved course. In order to meet
the IEP or local system requirements for students with significant cognitive
disabilities, any approved state-funded course may be designated as an Access
course by utilizing a 5 in the fourth numerical digit.
Course list in above State Board Rule
•
•
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
5
Graduation Rule
160-4-2-.48 HIGH SCHOOL GRADUATION REQUIREMENTS
• Section 7. STUDENTS WITH SIGNIFICANT COGNITIVE DISABILITIES.
(i) Students with significant cognitive disabilities may graduate and receive a
regular high school diploma when the student’s IEP team determines that the
student has:
(I) completed an integrated curriculum based on the GPS that includes
instruction in Mathematics, English/Language Arts, Science and Social
Studies as well as career preparation, self determination, independent living
and personal care to equal a minimum of 23 units of instruction, AND
(II) participated in the GAA during middle school and high school and earned a
proficient score on the high school GAA in Mathematics, English/Language
Arts, Science, and Social Studies, AND
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
6
High School Diploma and
Special Education Course Numbers
GAA Middle School
(Entering High School for
the First Time in the 08-09
School Year and
Subsequent Years)
GAA High School Only
(Entering High School for
the First Time in the 08-09
School Year and
Subsequent Years)
Non-GAA Student
Access Courses (XX.XXX5)
Access Courses (XX.XXX5)
General Education Courses
(XX.8 or XX.9)
Eligible for High School
Diploma based on
requirements for students
with the Significant
Cognitive Disabilities
Only eligible for High School
Diploma based on
requirements for students
with the Significant
Cognitive Disabilities if
granted a waiver
Eligible for High School
Diploma based on
requirements for all
students
All high school students should participate in courses that lead to the acquisition of
units of credit for graduation.
7
“Access” Courses
Students Grade K-8
While Access courses were designed to support
the acquisition of units of credit for high school
students with significant cognitive disabilities
participating in the GAA, any K-8 course
number maybe modified to include a XX.XXX5
for students in those grades with significant
cognitive disabilities who are participating in
the GAA.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
8
XX.8 and XX.9 Course Numbers
• XX.8
8 = GENERAL EDUCATION COURSE IN A SPECIAL EDUCATION SETTING
An 8 as the first numerical digit to the right of the decimal indicates the students are students whose
Individualized Education Program (IEP) has placed them in a general education course but in a special
education setting and are being taught by a certified special education teacher.
Students in these classes are earning Carnegie unit credit.
• XX.9
9 = GENERAL EDUCATION COURSE IN A GENERAL EDUCATION SETTING WITH SPECIAL EDUCATION
SUPPORT
A 9 as the first numerical digit to the right of the decimal indicates the students are students whose
Individualized Education Program (IEP) has placed them in a general education course in a general
education setting but with a specified amount and model of special education support listed on the
IEP.
Students in these classes are earning Carnegie unit credit.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
9
XX.8 and XX.9 Course Numbers
XX.0
• General Education
Course – No direct or
supportive special
education services
• General Education
Course – Special
education support
services in the general
education classroom
• Reported as - General
education program
code + inclusion code
4,5,6,7 or 8
XX.8
• General Education
Course – Taught by a
special education
teacher in a special
education class
• Reported with
disability specific
special education
program code
• No inclusion code
XX.9
• General Education
Course – Taught by a
general education
teacher and a special
education teacher in
the general education
classroom setting
• Special education
direct services may be
co-teaching,
collaboration, or
consultative
• Reported as – Special
education program
code + inclusion code 9
10
Transcripts
OCR Guidance
Note: In accordance with guidance issued by the United States
Department of Education, Office for Civil Rights, on October
17, 2008, transcripts may not contain information disclosing
students’ disabilities. Therefore, course numbers that identify
students as students with disabilities must not be printed on
transcripts. Course numbers including .8 and .9 should not
appear on student transcripts.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
11
Diploma
ONE OF THOSE “D” WORDS
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
12
Federal Register
§ 300.102 Limitation—exception to FAPE for certain ages.
(a) General. The obligation to make FAPE available to all children with disabilities
does not apply with respect to the following:
(3)(i) Children with disabilities who have graduated from high school with a regular
high school diploma.
(ii) The exception in paragraph
(a)(3)(i) of this section does not apply to children who have graduated from high
school but have not been awarded a regular high school diploma.
(iii) Graduation from high school with a regular high school diploma constitutes a
change in placement, requiring written prior notice in accordance with §
300.503.
(iv) As used in paragraphs (a)(3)(i) through (a)(3)(iii) of this section, the term regular
high school diploma does not include an alternative degree that is not fully
aligned with the State’s academic standards, such as a certificate or a general
educational development credential (GED)
13
Graduation Rule
160-4-2-.48 HIGH SCHOOL GRADUATION REQUIREMENTS
• Section 7. STUDENTS WITH SIGNIFICANT COGNITIVE DISABILITIES.
(i) Students with significant cognitive disabilities may graduate and receive a
regular high school diploma when the student’s IEP team determines that the
student has:
(I) completed an integrated curriculum based on the GPS that includes instruction
in Mathematics, English/Language Arts, Science and Social Studies as well as career
preparation, self determination, independent living and personal care to equal a
minimum of 23 units of instruction, AND
(II) participated in the GAA during middle school and high school and earned a proficient score on the
high school GAA in Mathematics, English/Language Arts, Science, and Social Studies, AND
(III) reached the 22nd birthday OR has transitioned to an employment/education/training setting in
which the supports needed are provided by an entity other than the local school system.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
14
Federal Reporting - FTE
State Reporting - FTE
Segments
Program Codes
Primary Area of Disability
Inclusion Codes
Age Specific
State Program Based Weight Funding
Count Day
Federal and State
Reporting for
Students with
Disabilities
State Reporting – FTE
Disproportionality
Federal Reporting - FTE
(FAPE)
Hours per week
Special Education Environments
Age Specific
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
15
Highlights of Significant Changes
FTE
• Environment codes for students age 5 or less on
September 1 are reported as alpha codes, A-J. (E611)
• ‘S’ type students with the ALL IEP flag = N, all programs
codes must = 0 (E5381)
• Student reported with PRIMARY AREA and no exit
EVENT CODE, All IEP must = 'Y', 'N', or 'S'.(E1081)
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
16
Highlights of Significant Changes
FTE
• Inclusion code = 6 (Job Coach), program must = K (E529)
• Students reported with a withdrawal code of “G”,
graduate, in more than one year will receive an error
(E3114)
• Special Education exit EVENT CODE reported for
student, REPORT TYPE must = ‘R’. (E796)
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
17
Highlights of Significant Changes
FTE
• Element ID -FTE110 Event Code
– Identifies students who have exited Special
Education within the last fiscal year and before the
current fiscal year FTE Cycle-1 count date EVENT
CODE must = ‘09’ (Special Education Exit) or ‘10’
(Parent Revoked Consent). (E595)
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
18
Highlights of Significant Changes
FTE
• Element ID -FTE111 Event Date
– Identifies the date students have exited Special Education.
The date must be within the last fiscal year and before the
current fiscal year FTE Cycle-1 count date.
• EVENT DATE cannot be null and must be in the yyyymmdd format. (E596)
• The EVENT DATE cannot be greater than the current date nor prior to the
student’s date of birth. (E599)
• WITHDRAWAL DATE must be after the EVENT DATE reported for exit
EVENT CODE ‘09’ or ‘10’. (E578)
• EVENT DATE must be within the last fiscal year OR in the current fiscal
year and prior to the current FTE count date. (E788)
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
19
FTE Data Elements
• Report Type
Every student with REPORT TYPE = "S"
–
–
–
–
Must be served in a special education program*
Must have been through due process procedures
Must have an Individualized Education Program (IEP)*
Must met the eligibility requirements for the area of disability
being reported for special education services
– Must be scheduled to receive instruction from a teacher
certified in the area of disability noted in their IEP*
Exceptions include parentally placed in private school students,
‘All IEP’ = S (Service Plan) or N (No service).
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
PRIMARY AREA
PRIMARY AREA indicates the student’s primary area of
exceptionality. Only one PRIMARY AREA may be reported for each
student.
Code
Description
Code
Description
P
Mild Intellectual Disability
Y
Other Health Impairment
Q
Moderate Intellectual Disability
Z
Visual Impairment
R
Severe Intellectual Disability
1
Blind
S
Profound Intellectual Disability
2
Deaf and Blind
T
Emotional and Behavioral Disorder
3
Speech-Language Impairment
U
Specific Learning Disability
6
Autism
V
Orthopedic Impairment
7
Traumatic Brain Injury
W
Hard of Hearing
8
Significant Developmental Delay
X
Deaf
•PRIMARY AREA = '8' must have GRADE LEVEL = 'PK', 'KK', 'UK', 'U1’, ‘01’, ‘02’, ‘03’, ‘04’ or ‘05’.
•PRIMARY AREA = '8' must have DATE OF BIRTH such that the student is less than or equal to 9 years of age as of September 1.
21
160-4-7-.05-17
ELIGIBILITY DETERMINATION AND CATEGORIES OF
ELIGIBILITY
• The SDD eligibility may be used for children
from ages three through nine (the end of the
school year in which the child turns nine). [See
34 C.F.R. § 300.8(b)]
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
22
All
Students
with
• Enrolled on the
day of the count
State
School
• Served 3 hours per
week for 10 days
preceding count
• Report as scheduled
Department of
Behavioral
Health and
Developmental
Disabilities
• Reported by
DBH&DD
• Served 3 hours per
week for 10 days
preceding count
• Report as scheduled
IEP
Placed in
Private
School
• Reported using
disability specific
program codes
IEPs
HomeBased
Instruction
Hospital/
Homebound
• Reported by state
school
Students Reported in State FTE Count
Code: IDDF (7)
160-4-7-.07 LEAST RESTRICTIVE ENVIRONMENT (LRE)
(Effective March 31, 2010)
4. Home-Based instruction may be used as a short-term placement
option on occasions when the parent and LEA agree at an IEP
meeting with the following considerations:
(i) A free and appropriate public education (FAPE) is provided and includes
access to the general curriculum and an opportunity to make progress
toward the goals and objectives included in the IEP;
(ii) home-based services must be reviewed no less than quarterly by the IEP
team; and
(iii) all IEPs that require home-based placements will include a reintegration
plan for returning to the school setting.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (7)
160-4-7-.07 LEAST RESTRICTIVE ENVIRONMENT (LRE)
(Effective March 31, 2010)
6. Hospital/homebound instruction program (HHB) is used for students
with disabilities who are placed in a special education program and have a
medically diagnosed condition that will significantly interfere with their
education and requires them to be restricted to their home or a hospital for
a period of time. The LEA shall provide hospital/homebound instruction to
students with disabilities, under the requirements found in Georgia rule
160-4-2-.31 Hospital Homebound Services.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
All
Students
with IEPS
• Enrolled on the
day of the count
Parentally
Placed
Private
School
• Eligible for
Proportionate
Share and have
• Service Plan All
IEP = “S”
• Earn Federal $
IEP Placed • Funded by district
in Private
and/or Residential
School
Reintegration Services
Grant
Parentally
Placed
Private
School
• Eligible for
Proportionate Share
and have
• No Service Plan All
IEP = “N”
• Do not earn Federal $
Students Reported in the Federal Child Count
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
No FTE Funding
Local boards of education not complying with
maximum class size requirements shall be
subject to a complete loss of funding for the
entire class or program that is out of
compliance.
For additional information refer to Georgia Board of Education
Rule 160-5-1-.08 CLASS SIZE.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Maximum Class Size Flexibility
General Requirements:
• District must submit a
resolution approved by the
local board to the Georgia
Department of Education.
Special Education Requirements
•
•
•
•
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
District must adhere to the caseload
requirements of rule 160-4-7-.14.
Special education classroom must
contain 38 square feet per student.
District must adhere to the rules for
paraprofessionals as part of the class
requirements of rule 160-4-7-.14.
Districts must continue to provide a
free appropriate public education to
all students eligible for special
education services under IDEA.
28
160-5-1-.02 SCHOOL DAY AND SCHOOL YEAR
FOR STUDENTS AND EMPLOYEES
• (k) The FTE count shall be taken in accordance
with provisions in SBOE Rule 160-5-1-.07
STUDENT DATA COLLECTION regardless of a
school’s daily schedule on FTE count days.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
FTE Weight Formulas
Unweighted FTE
An unweighted FTE is the sum of all segments reported for a given
program, divided by six and rounded to the nearest whole number. It
does not represent a particular student. A particular student may
have several different FTE unweighted categories assigned during an
academic day. Therefore, the services the student receives may show
up in the totals of different unweighted FTE categories.
Unweighted FTE = Rounded ((Sum All Segments) / 6)
Weighted FTE = Unweighted FTE X Program Weight
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Projected FTE Funding FY2012
1 Segment
2 Segments
3 Segments
4 Segments
5 Segments
6 Segments
Level 1
S/L -SC (3)
SLD-SC (U)
2.396
$4,379
$5,474
$6,529
Level 2
MID (P)
2.8189
$1,280
$2,561
$3,841
$5,121
$6,401
$7,682
3.5912
$1,631
$3,262
$4,893
$6,524
$8,155
$9,786
5.8253
$2,646
$5,291
$7,937
$10,583
$13,229
$15,874
2.4597
$1,117
$2,234
$3,351
$4,469
$5,586
$6,703
Level 3
MOID (Q)
SID ( R)
EDB (T)
SLD-R (U)
OI-SC (V)
HH-SC (W)
Deaf -SC (X)
OHI-SC (Y)
S/L-R (3)
Level 4
PID (S)
OI-R (V)
HH-R (W)
Deaf-R (X)
OHI-R (Y)
VI (Z)
Deaf/Blind (2)
Level 5
Inclusion Codes 4-8
• 7 Students X
• 6 Segments =
• 42 Segments @ Level 3
42 Segments
• 42 Segments/
• 6 Segments =
• 7 FTE@ Level 3
Schedule
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
• 7 FTE X
• $9,786 =
• $68,502
7 FTES
Code: IEC
160-5-1-.08 Class Size
• Resource Delivery
Instruction for students with disabilities outside the regular
classroom for 3 or fewer segments of the instructional day.
• Self-Contained Delivery
Instruction for students with disabilities in one area of
exceptionality for 4 or more segments of the instructional day.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Level 1
S/L -SC (3)
SLD-SC (U)
2.3960
Level 2
MID (P)
2.8189
Level 3
MOID (Q)
SID ( R)
EDB (T)
SLD-R (U)
OI-SC (V)
HH-SC (W)
Deaf -SC (X)
OHI-SC (Y)
S/L-R (3)
3.5912
Disability Areas Influenced
by Resource/
Self-Contained Status
Level 4
PID (S)
OI-R (V)
HH-R (W)
Deaf-R (X)
OHI-R (Y)
VI (Z)
Deaf/Blind (2)
5.8253
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
QBE Reports
Quality Basic Education - Reports
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
36
FTE Data Elements
(State Funding Implications)
• Students reported with primary areas of Autism, Traumatic
Brain Injury, and Significant Developmental Delay
should be coded using the program codes in which the
student is served.
•Students reported with the primary area of Other Health Impaired
are always reported with a program code of “Y” and
may be served in a variety of special education settings.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (7)
160-4-7-.07 LEAST RESTRICTIVE ENVIRONMENT (LRE)
(d) School age placements:
1. General education classroom with age-appropriate nondisabled peers, if required by the IEP:
(i) Additional supportive services. The child remains in regular
classroom with supplementary aids and services provided to
the teacher and/or child to implement the IEP.
(ii) Direct services. The child remains in the regular classroom
with direct services from special education personnel on a
consultative, collaborative, or co-teaching basis.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
SUPPORTIVE INSTRUCTION
Supportive instruction is specifically designed instruction
or supplemental aids or services provided from personnel
such as a paraprofessionals, interpreters, job coaches,
other assistive personnel, and other regular education
teachers.
Students receiving special education services through
supportive instruction are funded at Level 5.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Inclusion Codes
INCLUSION indicates that a student with disabilities
has an individualized education program (IEP) that
identifies the general education classroom as the
least restrictive environment for the delivery of
special education services for that course. Inclusion
includes both supportive instruction and
collaborative instruction.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Level 5 Inclusion Codes
Supported Instruction
•
•
•
•
•
4 - Paraprofessional
5 – Interpreter
6 – Job Coach (Must be used with Program Code K)
7 – Assistive/Other Personnel (OT/PT)
8 – Certified Teacher (Not Special Education)
All the above must be used with general education program code
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
At least 50% of
segment on day of
count
Special Education
Program Code
Certified Teacher
Generally <100% of
a segment
At least 50% of
segment on day of
count
Co-Teaching
Served at least one
hour per month
Collaborative Services
Consultative Services
Certified Teacher
Certified Teacher
Generally 100% of a
segment
Special Education
Program Code
Special Education
Program Code
Inclusion Code 9 - Collaborative Instruction
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Community-Based Learning
Service
Community-Based
Instruction
PROGRAM
CODE
PROGRAM CODE
that correspond to
the student's
PRIMARY AREA
CONDITIONS
Report segments of
special education
instruction provided
in a communitybased setting.
43
CTAE/CTI
Service
Career Technical
Instruction
Consultative,
Collaborative and
Co-taught
PROGRAM CODE
Students served in CTAE
classes and served by CTI
whose services meet the
requirements for
consultative, collaborative
and co-taught services
should be reported with the
PROGRAM CODES that
correspond with the
student’s PRIMARY AREA
and with an INCLUSION
CODE = ‘9’
CONDITIONS
o
o
The CTI services must be
included in the student’s IEP
and the CTI must provide
regularly scheduled direct
instruction to the student
on the day of the count.
If a student with disabilities
is enrolled in CTAE and CTI
does not provide direct
instruction to the student
on the day of the count,
then the student should be
reported with CTAE
PROGRAM CODES
(PROGRAM CODE = ‘K’).
44
CTAE/CTI/WBL
Service
PROGRAM CODE
Career Technical
Instruction CTAE
Work-Based Learning
Students participating in
CTAE Work-Based Learning
and receiving supportive
services from CTI should be
reported with a CTAE
PROGRAM CODE = ‘K’ and
INCLUSION CODE = ‘6’ (Job
Coach)
CONDITIONS
o
o
o
Career Technical
Instruction - CTI
Work-Based Learning
Students participating in
CTI Work-Based Learning
should be reported with
PROGRAM CODES that
correspond with the
student’s PRIMARY AREA
o
The CTI services must be
included in the student’s IEP and
the CTI must provide direct
instruction to the student on the
day of the count.
If a student with disabilities is
enrolled in CTAE and CTI does
not provide direct instruction to
the student on the day of the
count, then the student should
be reported with CTAE
PROGRAM CODES (PROGRAM
CODE = ‘K’).
The total segments reported for
the work-based program shall
not exceed three.
Report the PROGRAM CODES for
the student's PRIMARY AREA for
segments in an approved CTI
work-based learning program .
The total segments reported for
the work-based program shall
not exceed three.
45
Speech Services
Speech
Services
Scheduled to
be seen on day
of count
Served the
majority of the
segment
Supplemental
Speech
Served 4
segments or
more in one
disability area
Receives speech
for <50% of one
disability
segment
Report for a
maximum of 2
segments
Speech
Speech Pathologist Schedule
on Tuesday, October 4
Segment
Number of
Students
1
2A and 2B
3
4A and 4B
5
6
5
3/3
4
4/3
7
5
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
• Is this speech pathologist
meeting state funding class
size?
• If his caseload has 50
students is he seeing all his
students on the day of the
count?
• If all of these students have
a grade placement of PreK,
how much is he earning in
state FTE funds?
Other Special Considerations
Data Element
Conditions
Multi-system Instructors
Monday reported on Tuesday count in October
Friday reported on Thursday count in March
Itinerant Teachers
Travel the majority of a segment on the day of the
count and at least 90 minutes per week
Transported*
*(Definition for state FTE
funding. Federal definition of
transportation is used when
reporting related services.)
Transported from one instructional location to another
instructional location during the instructional day. Each
segment reported as TRANSPORTED indicates “round
trip” when applicable. For example, if a student is
transported from a home school to the SED center
during segment 3, then returns to the home school
during segment 5, only segment 3 is marked “Y” to
indicate TRANSPORTED.
Georgia Board of Education
Rule 160-5-1-.08 CLASS SIZE
• NOTE : If students from different disability programs are
within the same segment , the maximum class size shall be
determined by the program with the smallest class size .
• NOTE: Middle school and high school students served in a
departmental model shall have an individual maximum
class size of seven without a paraprofessional and ten with a
paraprofessional , provided the number of students of
any one disability within the class does not exceed the
individual maximum class size for that disability .
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
49
.”
Code: IDDF (14)
160-4-7-.14 Personnel, Facilities,
Equipment, Materials and Class Size
• Class Sizes and Caseloads
• Paraprofessionals
Three paraprofessionals are the maximum number that
can be used to increase the maximum class size for any
special education class.
• Autism, TBI, OHI and SDD
The placement of students with these disabilities in
program areas will not change class sizes.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
FTE Report Menu
51
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Federal IDEA Child Count
Special Education Environments
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
54
Special Education Environments
 SPECIAL EDUCATION ENVIRONMENT is not used to
compute any FTE earnings and should not be
confused with the resource and self-contained
delivery models associated with FTE funding.
 There are different definitions for environment for
students whose DATE OF BIRTH indicates an age of
6 or above as of September 1, and students whose
DATE OF BIRTH indicates an age of 5 or under as of
September 1.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
State Level Totals
Age 3-5
Age 6-21
Age 3-21
Age 3-5
Number Difference
12/01/09- 10/05/10
Total
Total
Total
Percentage Percentage
Difference Difference
Autism
Age 6-21
Age 3-21
Percentage
Difference
-17
986
969
-2.19%
10.31%
9.37%
Deaf-blindness
-1
1
0
-20.00%
4.00%
0.00%
Developmental delay
-7
1,364
1,357
-0.08%
15.75%
7.92%
Emotional disturbance
-26
-1,241
-1,267
-36.11%
-7.23%
-7.35%
Hard of Hearing
-11
-10
-21
-6.36%
-0.59%
-1.13%
Intellectual Disabilities
-38
-951
-989
-16.45%
-5.04%
-5.18%
Orthopedic impairment
Other health
impairment
-5
-43
-48
-7.81%
-4.63%
-4.83%
37
189
226
13.96%
0.75%
0.89%
56
Special Education
Environments for Students
Age 6 and Older
• Environment 1
In the regular classroom at least 80% of the school day
• Environment 2
In the regular classroom at least 40% but no more than 79%
of the school day
• Environment 3
In the regular classroom less than 40% of the school day
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
APR Indicator 5
LRE Students Age 6 and Older
Students Served in General Education Setting
70.00%
Percentage of Students
60.00%
50.00%
48.08%
51.09%
54.05%
55.43%
19.34%
19.66%
60.00%
61%
61.83%
62.70%
16.70%
16.40%
15.63%
15.00%
40.00%
30.00%
20.00%
22.91%
21.53%
10.00%
0.00%
2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11
Year
Included >80%
Included <40%
60
Special Education
Environments for Students
Age 6 and Older
• Environment 4
Public Separate Facility – SE greater than 50% of the school
day in public separate day school facility
• Environment 5
Private Separate Facility – SE greater than 50% of the school
day in private separate day school at public expense
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Special Education
Environments for Students
Age 6 and Older
• Environment 6
Public Residential Facility – SE in public residential facility for
greater than 50% of the school day
• Environment 7
Private Residential Facility – SE in private residential facility at
public expense for greater than 50% of the school day
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Special Education
Environments for Students
Age 6 and Older
•
Environment 8
Correctional Facility - Children who received special education in
correctional facilities ‘8’- not valid if student is younger than 10 years
of age as of September 1
(E611)
LAST YEAR WE HAD 34 STUDENTS AGE 6 REPORTED
•
Environment 9
Hospital/Homebound - Children who received special education and
related services in a homebound/hospital environment
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Environment “0”
Parentally Placed in Private School
•Children who have been enrolled by their parents or guardians
in regular parochial or other private schools and whose basic
education is paid through private resources* and who receive
special education and related services at public expense.
•Include students whose parents choose to home-school them,
but who receive special education and related services at public
expense.
•Do not include children who are placed in private schools by the
local education agency (school system).
*SB10 is a Georgia specific exception
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
All IEP Flag
• Y – Yes
• N – No
• S – Service Plan
• If a student, in accordance with the IEP, is not receiving services
during the fall semester due to scheduling, but will receive
services in the spring, then code the student as receiving the
services in the IEP.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
All IEP Flag
All IEP
Code
Value
Environment Code
IEP
Service
Plan
Ages 6-21
1 to 9
0
0
Yes
No
No
No
Yes
No
Y
S
N
Ages 3-5
1 to 8
0
0
Yes
No
No
No
Yes
No
Y
S
N
Hours Per Week
Code
Description
None (use this for any area in which the student does not receive services)
N
X
Less than one hour per week
1
One hour per week
2
Two hours per week
3
Three hours per week
4
Four hours per week
5
Five hours per week
Use caution when coding the next hours per week:
6
Six through ten (6-10) hours per week
7
Eleven through fifteen (11-15) hours per week
8
Sixteen through twenty (16-20) hours per week
9
Twenty-one through twenty-five (21-25) hours per week
0
Over twenty-five hours per week
Related Services
–
–
–
–
–
–
Adapted PE
Audiology
Counseling
Diagnostic Services
Occupational Therapy
Physical Therapy
–
–
–
–
–
–
Psychological Services
Interpreter
School Health/Nurse
School Social Work
IDEA Transportation
Orientation/Mobility
To be reported, services must identified in the student’s IEP
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
IDEA Transportation
(Defined differently for State FTE Funding)
• Transportation that requires one of the
following for an individual student:
– adapted equipment such as power lifts or provision of oxygen.
– an adapted route which requires transportation beyond the
local school system boundaries.
– additional staffing such as a bus aide assigned specifically to
that individual student.
– must be documented in the student’s IEP.
– does not include additional routes required by part-day
programming within the school system.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Students Age 5 and Under
Special Education Environment Codes
• The Regular Early Childhood Program educational environments categories are
defined as follows:
• Environment A
Children who attend a Regular Early Childhood Program at least 10
hours per week and receive the majority of their special education
and related services in the Regular Early Childhood Program.
• Environment B
Children who attend a Regular Early Childhood Program at least 10
hours per week and receive the majority of special education and
related services
inState
some
location.
Dr. John D. Barge,
School other
Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Students Age 5 and Under
Special Education Environment Codes
• Environment C
Children who attend a Regular Early Childhood Program less than 10
hours per week and receive the majority of their special education
and related services in the Regular Early Childhood Program.
• Environment D
Children who attend a Regular Early Childhood Program less than 10
hours per week and receive the majority of special education and
related services in some other location
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
72
Students Age 5 and Under
Special Education Environment Codes
Children Attending a Special Education Program
If the child does not attend a regular early childhood program or kindergarten,
report the child according to the location of the special education program.
Report the child in one of these environments even if the child also receives
special education at home or in a service provider location.
• Environment E Special Education Classroom
• Environment F Separate Schools
• Environment G Residential Facilities
Special education program. A program that includes less than 50 percent
nondisabled children.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Students Age 5 and Under
Special Education Environment Codes
Children NOT Attending a Regular Education
Early Childhood Program or Special Education Program
If the child does not attend a regular early childhood program
or a special education program, but the child receives some or
all of his/her special education services in the home, report the
child in
Environment H
Home
Include children who receive special education both at home and in a service provider location.
If the child does not receive any special education services in
an early childhood program; a special education program
provided in a separate class, separate school, or residential
facility; or in the home, report the child in
Environment I
Service Provider Location
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Students Age 5 and Under
Special Education Environment Codes
•Environment “J”
Parentally Placed in Private School
•Children who have been enrolled by their parents or guardians
in regular parochial or other private schools and whose basic
education is paid through private resources and who receive
special education and related services at public expense from a
local education agency under a service plan.
•Do not include children who are placed in private schools by the
local education agency (school system).
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Report Description
FT042 Special Education Enrollment by
Race/Ethnicity Ages 6-21
Shows each Primary Area of Disability and the number of
students in each racial/ethnic category for each student
chronological age from 6 through 21.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Report Description
FT020 Environment for Students Age 6 and Above
Lists the number of students in each type of environment for
each of the PRIMARY AREAS.
FT027 Environment for Students Age 5 and Under
Lists the number of students in each type of environment for
each of the PRIMARY AREAS.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Special Education Record
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Event
Code
Event
Name
Event
Definition
‘01’
Babies Can’t Wait
Transition
Date of BCW transition conference.
‘02’
Parent Consent to
Evaluation
Date district receives parent permission for an initial
evaluation.
‘03’
Initial Evaluation
Date of initial evaluation.
‘04’
Initial Eligibility
Determination
Date of initial eligibility determination.
‘05’
Initial IEP Meeting
Date of initial IEP meeting.
‘06’
Initial IEP
Placement
Date student first receives special education services.
Event
Code
Event
Name
Event
Definition
‘07’
IEP Annual Review
Date of most recent annual review.
‘08’
Eligibility
Redetermination
Date of most recent triennial eligibility
redetermination.
‘09’
Special Education Exit
Reported only when a student is no longer
eligible for special education services.
‘10’
Parental Revocation of Reported only when parents revoke consent for
Consent
special education.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Event Codes
•Event codes “01” to ‘’06” report initial special
education placement in Georgia.
•Event codes ‘’07” and ‘’08” report annual or triennial
status.
•Event code ‘‘09” is used ONLY when a student is no
longer eligible for special education.
•Event code ‘‘10” is used ONLY when parents revoked
consent for special education.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Event Codes
If Special Education events are reported for events ‘06’
thru ’09,’ the student must have a primary area of
exceptionality.
Special Education Records are reported for active students
and students who withdrew during the current year.
Initial events codes (Codes ‘01’ -’06’) refer to initial
placement in Georgia special education and do not change
if the student’s primary area exceptionality changes.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Event Codes
• Event codes ’01’ to ’06’ report “Initial” events. For reporting purposes,
“Initial” events meet one of the following conditions:
– Student with first time special education placement in Georgia.
– Student previously served in special education in Georgia but not
reported in the prior year Student Record as special education student.
– Student reported in the prior year Student Record as special education
student , returned to general education (Event Code 09), and
subsequently re-referred.
– Student for whom parents revoked consent for special education (Event
Code 10) and subsequently re-referred.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Existing Special Education Students
•Special education records are required for all existing special
education students (i.e. Primary Area of Exceptionality reported last
fiscal year and in the current fiscal year).
•Student must have a record for the Initial IEP Meeting ‘05’ or IEP
Annual Review ’07.’
•Student must have a record for the Initial Eligibility Determination
‘04’ or the Eligibility Redetermination ’08.’
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
General Education Students
A special education record may be submitted for general education
students, but may only contain events for the following:
Babies Can’t Wait Notification ’01,’
Parent Consent to Evaluation ’02,’
Initial Evaluation ’03,’
Initial Eligibility Determination ’04,’ and
Initial IEP Meeting ’05.’
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Parental Consent for Evaluation
If there is an event for Initial Parent Consent to Evaluation
’02,’ then there must be valid events for:
Initial Evaluation ‘03’ and
Initial Eligibility Determination ’04,’
unless the date for Parent Consent to Evaluation ‘02’ is
received less than 30 days before the end of the school
year.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Parent Consent for Evaluation
•The number of days between events ‘02’ Parent Consent to
Evaluation and ‘04’ Initial Eligibility Determination should not be
greater than 60 days.
Code: IDDF (4) - 160-4-7-.04 EVALUATIONS AND
REEVALUATIONS.
•E581 is a relievable error for the following valid reasons:
•Parent failed to produce the student
•Student enrolled in another district
•Medical Reason(s)
•Other – Manual comment
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (4)
160-4-7-.04 EVALUATIONS AND REEVALUATIONS.
Effective March 31, 2010
(b) Once a child is referred for an evaluation by a parent or Student
Support Team(SST) to determine whether the child is a child with a
disability, the initial evaluation:
1. Must be completed within 60 calendar days of receiving parental
consent for evaluation. [34 C.F.R. § 300.301(c)(1)(i)]
(i) Holiday periods and other circumstances when children are not in
attendance for five consecutive school days shall not be counted
toward the 60 calendar day timeline, including the weekend days
before and after such holiday periods, if contiguous to the holidays
except:
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (4)
160-4-7-.04 EVALUATIONS AND REEVALUATIONS.
Effective March 31, 2010
(ii) Any summer vacation period in which the majority of a LEA’s
teachers are not under contract shall not be included in the 60
day timeline for evaluation. However an LEA is not prohibited
from conducting evaluations over a summer vacation period.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (4)
160-4-7-.04 EVALUATIONS AND REEVALUATIONS.
Effective March 31, 2010
I. Consent received 30 days or more prior to the end of the
school year must be completed within the 60 calendar day
evaluation timeframe.
II. Students who turn three during the summer period or other
holiday periods must have an eligibility decision and IEP (if
appropriate) in place by the third birthday.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
•The following records are required for new special
education students:
Initial Eligibility Determination ’04,’
Initial IEP Meeting ’05,’ and
Initial IEP Placement ’06.’
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Babies Can’t Wait
Transition ConferenceA meeting established by Babies Can’t Wait, on behalf of the
parent/guardian, with the Local School System prior to the
child’s 3rd birthday.
REPORT EVENT CODE ’01’.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Code: IDDF (6)
160-4-7-.06 INDIVIDUALIZED EDUCATION PROGRAM
(IEP).
(13) INITIAL IEP’S PROVISION OF SERVICES.
Each LEA must ensure that –
(a) A meeting to develop an IEP for a child is conducted within 30
days of a determination that the child needs special education
and related services; and
(b) As soon as possible following development of the IEP, special
education and related services are made available to the child in
accordance with the child’s IEP. [34 C.F.R. § 300.323(c)(1) – (2)]
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
A student’s right to FAPE is not affected by
access to prior records.
All students must receive FAPE.
Code: IDDF (6) - 160-4-7-.’06’ INDIVIDUALIZED EDUCATION PROGRAM
(IEP).
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Adopts Out of State
Eligibility/IEP
Accepts Out of State
Eligibility/IEP Information
Determination
but Moves Information to
Necessary
Georgia Eligibility/IEP
Forms
Initial Eligibility ‘04’ –
Expires 3 years from
date prior state’s
eligibility determination.
Initial Eligibility ‘04’ –
Expires 3 years from date
of Georgia eligibility
determination.
Consent ‘02’
Initial IEP ‘05’ – Expires
as indicated on IEP from
the prior state.
Initial IEP ‘05’ – Expires
as indicated on the
Georgia developed IEP.
Assessment ‘03’ –
Assessment ‘03’ *
60 day timeline applies
Initial Placement ‘06’ –
Date services were
initiated in Georgia.
Initial Placement ‘06’–
Date services were
initiated in Georgia.
Initial Eligibility ‘04’ 60 day timeline applies
“In-process” Status*
Consent ‘02’
Initial Eligibility
‘04’*
Initial IEP ‘05’ –
Initial IEP ‘05’*
90 day timeline applies
Initial Placement ‘06’ – Initial Placement
90 day timeline applies ‘06’ *
Students Exiting Special Education
•The Special Education Exit Event Code ‘09’ is reported
only when a student is no longer eligible for special
education services and reflects the last date of
service.
•If a Special Education student withdraws and also
reports a Special Education Exit event ’09,’ the
withdrawal date must be after the event date
reported for exit event ’09.’
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Parent/Student Present at Conference
•For students with a primary area of exceptionality, who
are in grade 9-12 or age 16 or older, the Student Present at
Conference must be ‘Y’ or ‘N’ for the Initial IEP Meeting
‘05’ and the IEP Annual Review ’07.’
•Parent Present at Conference must equal ‘Y’ or ‘N’ for
Initial IEP Meeting (‘05’ ) and IEP Annual Review ’07.”
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
GEORGIA NETWORK FOR
EDUCATIONAL AND THERAPEUTIC
SUPPORTS
Program Level Record
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
GNETS
• The student data reporting requirements for
students placed in a GNETS program are the
same as the requirements for all other
students.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
GNETS
•GNETS students must be enrolled in an LEA (Local Education Agency) and have an
assigned GTID (Georgia Test Identifier).
•All Student Record Files including enrollment and discipline must be reported for all
GNETS students in the student’s LEA of residence.
•LEAs must coordinate with their GNETS program to develop a data exchange system
to provide the information required for input in the local student information
system.
•To facilitate the transfer of data, IEPs for GNETS students should be written in the
IEP platform of their LEA of residence.
• Students served at any time during the current school year in a GNETS program
should be reported with a Program Level File in Student Record.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
CPI Reporting
CP041 Third-Party Contract Record
Summary
This report lists all employees with Employee
Type of “P” at the system level. Detail of
employee demographics are included.
See CPI Glossary for Employee Type definitions.
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
Postsecondary Survey
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
103
Early Childhood Outcomes
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
104
Special Education Reports and Data: Due Dates for FY12
Date
July 31, 2011
Report
Items due Sunday, July 31 moved to first work day following due date – August 1, 2011
Location
*Preschool Exit Data (FY11 Data)
Stand alone application in GaDOE
Portal
Stand alone application in survey
portlet of GaDOE Portal
Excel spreadsheet submitted to Kathy
Giddens
Stand alone application in GaDOE
Portal
August 2011
1
*Postsecondary Survey (FY09-10 Exiters)
*Timelines (FY11 Data)
1
Consolidated Application and CLIP
September 2011
30
Final Submission of Budget Completion Reports for FY10: All Grants
Consolidated Application – All Special Education Budgets
Transmission for FTE Cycle 1 Begins
Stand alone application in GaDOE
Portal
Stand alone application in GaDOE
Portal
Data Collections
October 2011
2
4
8
12
27
Georgia High Cost Fund (GHFC) grant applications accepted
FTE Cycle 1 Count Day
Transmission for CPI Cycle 1 Begins
Last Date for Initial Transmission FTE Cycle 1 Data
Last Date for Initial Transmission CPI Cycle 1 Data
*Final Transmission for CPI Cycle 1 – Deadline for Superintendent’s Sign-off
*Final Transmission Date for FTE Cycle 1 Data – Deadline for Superintendent’s Sign-off
Submitted to Harry Repsher
Data Collections
Collection
Cycle
Start Date/Count Date
End Date
FTE
1
Tuesday, October 04, 2011
Thursday, October 27, 2011
FTE
3
Thursday, March 01, 2012
Friday, March 23, 2012
CPI
1
Tuesday, October 04, 2011
Thursday, October 27, 2011
Student
Record
Dr. John D. Barge, State School Superintendent
“Making Education Work for All Georgians”
www.gadoe.org
1
Tuesday, February 07, 2012
Friday, June 15, 2012
106