Transcript AfC – Reviews and Appeals

AfC – Reviews and Appeals
HPA Reps Training
23rd Sept 2005
Mark Rawson – HPA Vice President
Hospital Physicists Association
2005 ADC
Amicus Guidance
• See Amicus Guidance on Undergoing A
review of Your Matching Outcome
– This presentation and handout is a profession
specific supplement
• This is HPA guidance based on
experience and knowledge of AfC
• The HPA is extremely concerned by some
early results and misapplication of KTE
and profiles
Hospital Physicists Association
2005 ADC
Appeal Vs Review
• Appeal - Breach of Process
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6 Month Time Limit
Grievance related
Likely to restart after rectifying breach
Can be before or after review
• Review – The JE is “wrong”
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3 Month time limit
A second evaluation panel reconsiders outcome
Only one review
Outcome can go up, down or remain unchanged
Hospital Physicists Association
2005 ADC
Trainees
• Basic Trainees
– Should not have matched
– Should be paid a % of Band 7
– See T&C Handbook Annex U Para 3
• Higher Trainees
– Ought to match Registered Physicist profile
If argued against on word “register” appeal for
breach of process
Hospital Physicists Association
2005 ADC
Should I Request A Review/Appeal
• If you are happy with outcome
– NO !
• If Not
– Possibly
– more likely to be review than Appeal
– Seek Advice
– Act NOW
– Do not bow to inappropriate pressure
Hospital Physicists Association
2005 ADC
Appeal
• Examples of Breach of Process:
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Trainee put through matching process
Inappropriate refusal of review or appeal
JD used was not signed
JD used was signed under duress/misinformation
Evaluation process was misapplied
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Local implementation not agreed in partnership
Wrong number or bias of panel
Panel not used
Political interference in outcome
No consistency checks
Pay point incorrectly calculated
Hospital Physicists Association
2005 ADC
Review
• Appropriate use of profile:
– Is the profile appropriate ?
– Does job statement fit ?
– Is Knowledge Skills KTE correct ?
• Expect 7 as a minimum, 8 for all who have
achieved MIPEM or equivalent
– Is Freedom To Act Correct ?
– Are other factors correct and if not will
changes affect banding.
– How were advisors used ?
Hospital Physicists Association
2005 ADC
Appropriate Profiles
• “Registered Physicist” Profile (band 7)
– Should only cover Higher Trainees and just qualified
• Principal Physicist Profile (8a)
– Should not be matches to this due to KTE
• Consultant Physicist Profile (8c/d)
– Upper B (B17-most Cs)
• JAQ
– Probably bulk of profession
• Generic Health Care Science
– Inappropriate in most cases (KTE & Job statement)
• Professional Managers
– Inappropriate in most cases
Hospital Physicists Association
2005 ADC
Key Issues
• KTE
– Most Physicists who are registered should be factor
8.
• Read factor definitions and compare with
reasons for matching
• What questions were asked of advisors ?
• The band may be right but justification wrong –
this may cause problems in future for you
(KSF/promotion) or your successors
(recruitment)
• This isn’t just about you but the future of the
profession
Hospital Physicists Association
2005 ADC
KTE
• Basic Trainee (i.e. grade A)
– Not Applicable should not be matched
• Higher Trainee
– Minimum 7,
• All Others
– 8 (accept no arguments)
– The fact we have further distinctions is
irrelevant we must work with the system we
have
Hospital Physicists Association
2005 ADC
KTE 8 Reasons
• Our job entry requirements (i.e. end of grade A)
are level 7 (possibly 8)
– Masters degree is level 7 master plus diploma level 8
(Dip IPEM ?)
– See JE hand book V2 KTE definitions
• Our corporate membership/ registration/ working
unsupervised threshold
– Requires 2 more years structured specialist higher
training
– Para 7.1 page 48 JE handbook V 2
Hospital Physicists Association
2005 ADC
Future of Profession ?
• Poor early results will be used to
consistency match later and the profession
and will suffer via quality and number of
applicants.
• Low results blur distinction with technical
roles
• Poor results give large gaps in career
structure that will form future barriers for
professional progression
Hospital Physicists Association
2005 ADC
Other Issues
• Working Hours:
– Advised to either take TOIL or O/T if you work
over contracted hours.
– This is part of the equal pay package
– TOIL DOES apply to bands 8/9.
– “Hours as required” IS DEAD
– Ignoring this will ultimately discourage
recruitment to the detriment of the profession
and ultimately the patients.
Hospital Physicists Association
2005 ADC
Review & Appeal Process
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Get Result
Unhappy
Read advice & seek clarification
Lodge formal request Urgently
– Detail may follow (AfC team may not like this)
– Detail MUST be worked on well
– Are professional skills are report writing, interpretation of rules
provision of evidence, explaining complicated issues to those
who struggle to understand them - use all of these and give
examples. (See website for further support materials)
• Informal meeting (likely & may be helpful)
• Review panel or appeal hearing
– WILL DECIDE BASED ON YOUR EVIDENCE
Hospital Physicists Association
2005 ADC
Expectations
• Assuming NO grade manipulation
– I.e. enhanced for recruitment or halted for finance
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Grade As% of Band 7 (Annex U)
B8-9
Band 7 Registered profile
B10-16
JAQ (8a to 8b)
B17-19
JAQ or match 8C
B20+
JAQ or match 8c poss. 8d
Most Cs
JAQ or match 8d poss. 8c
A few Cs
JAQ or match 9
Hospital Physicists Association
2005 ADC
Summary
• Unless you are content with outcome
– Seek immediate advice
– Act Quickly
– Don’t assume result is correct as you pay is
“about the same”
– Be persistent
Hospital Physicists Association
2005 ADC