Transcript Document

Implementing Trns*Port in
the Context of Philippines
Reforms
B. Elizabeth E. Yap, Director
Monitoring and Information Service
Department of Public Works and Highways
Republic of the Philippines
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Topics
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Background
• Philippines
• Department of Public Works and Highways (DPWH)
Road Information Management Support System (RIMSS)
• Background
• Overview
• Approach
Business Improvement Implementation Projects (BIIPs)
• Trns*Port in the Philippines
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A GLIMPSE OF THE PHILIPPINES
LAND AREA
: 300,000 sq.km. or
115,830 sq.miles
15,854,922 ha. or 53% forest lands
14,145,078 ha. or 47% alienable and
disposable lands
No. of Islands : 7,107
Population
: 76,498,735
No. of Dialects : 500
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DPWH MANDATE
(Executive Order No. 124, 1987)
The Department of Public Works and
Highways functions as the engineering and
construction arm of the Government tasked to
continuously develop its technology for the
purpose of ensuring the safety of all infrastructure
facilities and securing for all public works and
highways the highest efficiency and quality in
construction.
The DPWH is currently responsible for the
planning, design, construction and maintenance of
infrastructure, especially national highways, flood
control and water resources development system,
and other public works in accordance with national
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development objectives.
DPWH MISSION
“To provide and manage quality
infrastructure facilities and services
responsive to the needs of the
Filipino people in the pursuit of
national development objectives.”
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Major Challenges
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Geographical make-up (7,107 islands)
Propensity to natural disaster
Limited budget
33% unpaved roads
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Application Development Issues
Road Information and Management
Support System (RIMSS)
Background
 Began in April 1997
 Funded by World Bank under the Highway
Management Program until June, 2000.
 Implementation of improvements funded by
World Bank under the National Roads
Improvement and Management Project
(NRIMP) from July 2001 to June 2010 and
Asian Development Bank (ADB) 6th Roads
Project.
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RIMSS Overall Objective
 To improve the quality and delivery of
DPWH services in the provision and
management of the road system.
BUSINESS REFORM
SUPPORTED BY
APPROPRIATE
TECHNOLOGY
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RIMSS Approach
 Improve processes utilizing the principles of
business process reengineering
• Focus on the Customer
• Optimize Coordination
• Design in Simplicity
• Manage People Effectively
• Measure Performance
 Utilize the power of IT
• Implement the supporting technical
infrastructure.
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RIMSS Approach (cont)
Top Down Process
 Leadership Involvement
 Executive Sponsors
 Project Director and Deputy Project Director
Participatory Process
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RIMSS Core Team
Process Experts
Information Technology Staff
External Stakeholders
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Undersecretary Bonoan
People
Process
Technology
DPWH VISION
 DPWH will be well respected as a highly effective
and efficient agency with a lean, well qualified,
professional staff, that exercises strong internal
control over all its resources, has adequate
funding to meet its needs, and provides a quality
national infrastructure for achieving the
Philippines’ social and economic goals.
 DPWH has devolved, whether to local
government units or the private sector, as
appropriate, its operational aspects, including
financing, design, construction, and maintenance
of public works and highway facilities.
 DPWH makes use of the appropriate state of the
art technology to achieve its mission and does so
with minimal administrative costs.
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DPWH VISION - 2003
DPWH is a model
government agency.
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DPWH Critical Success
Factors
 Effective and Efficient Contract
Administration
 Objective Project Funding and Programming
 Effective and Efficient Project
Management
 Effective and Efficient Resource and Asset
Management
 Adequate resources to meet needs
 Devolution, as appropriate
 Road Referencing System
 Pavement and Bridge Condition Information
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Recommendations
 154 high-level recommendations for change
which were grouped into sixty (60) projects
called Business Improvement Implementation
Projects (BIIPS).
 These were approved and prioritized by the
DPWH Executive Committee.
 With few exceptions, all indicate the need for
technology!
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Recommendation Highlights
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Improved planning procedures
Improved pavement management
Improved bridge management
Improved quality of works and design
Improved construction delivery
Improved financial management
Improved communications and staff quality
Improved procurement
Standardization of contracts
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I
D
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T
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F
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E
D
• Quality Assurance
NRIMP2
NRIMP3
ADB
HMP.
E
E
D
S
• Performance Indicators
• Policies and Procedures
• Public Relations
Standards and Methods
Network
Goals
Plan
Build
• Network Planning and •
Multiyear Programming
• Bridge Management
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• Traffic Information and
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Analysis
• Assessment and
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Feasibility
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• Post Evaluation
• Pavement Management •
• Safety
S
E
R
NRIMP1
• Strategic Planning
CORE PROCESSES
U
N
S
STRATEGIC MANAGEMENT
Operate
Operational
Goals
Project Management / •EMK
Contract Management
• Maintenance Management
Land Acquisition
Design Review
Cost Estimation
Design Surveys
Design Tools
• Financial Mgmt.
• Billing and
Payments
• Payroll
• Accounting
Balances
• Budget
Physical
Resource
Management
• Physical Resource
Management
• Physical Resource
Acquisition
• Facilities Management
Human
Resource
Management
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Information
Management
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Performance Appraisal
Employee Satisfaction
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Employee Selection
Human Resource Planning •
HR Training
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•
GOP
Figure 1.0 DPWH Enterprise Model
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U
S
E
R
SUPPORT PROCESSES
Financial
Management
E
R
V
I
C
E
D
Procurement
Management
DPWH Communication • Contracts
Network
Hwy Infra Data
• Bid and Award
Information Technology
• Contractor Performance
Framework
Tracking
Information Management
Planning
• Pre-Qualification
Rapid Application
Development Process
Information Technology Help
Desk
Locational Referencing
Info Mgmt Organization
Data Administration
DPWH Website – E-Commerce
N
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D
S
WWW.DPWH.GOV.PH
 Under “About Us”, there is a section on
“Reforms”.
 You can view the highlights and success
stories to-date.
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Business Improvement
Implementation Projects
(BIIPs)
Current Projects
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TECHNOLOGY BIIPS
E01 – Communication Network
E02 – Computer Hardware and Software
E03 – Geographic Information System (GIS)
E04 – Database Management System (DBMS)
E05 – Financial Information Management
System (FIMS)
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2048K
Operational as
of May 2003
Operational as
of Sept 2003
Digital Photographs of Nodes
Database of Road Sections and
DPWH Managing Offices
Administrative Boundaries
Place Names
Population Census
Ancestral Domains
National Integrated Protection Areas
River Systems
Centerline coordinates of National
Roads used in GIS to enable display of
condition, roughness, traffic etc.
Digital Photographs of Kilometer Posts and
other Locational Referencing Points
LRPs) (
Road Network
Ports and Airports
Land Use
Weather Stations
Roughness Data (IRI) over
100m lengths of National
Road Network
1:50,000 Base Mapping
Highway Imaging - video pictures
at 10 meter intervals
E05 FIMS
 Department-Wide comprehensive
Financial Management System
 The Department will be the pilot for the
COA New Government Accounting System
(NGAS)
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PROCESS ENHANCEMENTS BIIPS
World Bank (WB) Funded
C01 – Network Planning and Multi-Year Programming
C02a – Road and Bridge Information Application
C02b – Road Infrastructure Survey (Data Collection)
C03 – Cost Estimation, Contract/Project/Procurement
Management & Monitoring
C04 – Integration and Coordination
C05 – Environmental and Land Acquisition
Asian Development Bank (ADB) Funded
C06 – Routine Maintenance Management System
C07 – Pavement Management System/Bridge
Management System
C08 – Road Infrastructure Safety
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Business
Improvement
Implementation
Projects (BIIPS)
Improvements To-Date
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Locational Referencing
LRS Survey of the
National Road Network
conducted in early 2000
Accurate Positioning for
approximately 29,000 km
of roads
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Enterprise GIS
Implementing enterprise GIS using ESRI ArcIMS on internal network. A
web-based front end is being established to make data available to a wide
number of users in Central and Regional Offices, including those in Planning,
Design, Construction and Maintenance functions.
DPWH Enterprise GIS on
the Internal Web
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Mapping of Projects
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Depiction of Integrated Data and Applications To Demonstrate Complexity
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Procurement Reform Highlights
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Contractor Registry
 From Contractor Perspective:
• Forms were simplified
• Forms are submitted/updated one time annually but can
be updated at anytime.
• No longer have to submit voluminous documents each
time they express interest in a project.
• Obtain report telling them reasons for ineligibility.
 From Department Perspective:
• Saves time and resources.
• Provides transparent and objective validation
• Only technically and financially capable firms are able to
submit bids.
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Statistics (Update)
 3563 Contractors are Registered
 4132 Contracts have been processed
so far this year (2003) using the
Registry
 In 2001, more than 11,000 contracts
were processed using the Registry
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Executive Reports
Average # of Contractors Expressing Interest in DPWH Projects
for the period October 2000 - July 23, 2001
45.00
40.66
40.00
33.74
Avg. # of Contractors
35.00
30.00
24.34
25.00
20.00
15.00
10.00
11.08
10.73
8.32
8.22
8.01
7.97
5.71
5.00
3.05
3.16
3.82
I
II
III
3.29
4.34
VIII
IX
5.42
6.16
7.15
XII
XIII
0.00
CO
CAR
NCR
IVA
IVB
V
VI
DPWH OFFICE
VII
X
XI
Total
C03: Strengthening of the Civil Works Cost Estimation,
Procurement Management, and Contract/Project
Management and Monitoring Functions
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Cost Estimation,Procurement
Management, Contract/ Project
Management and Monitoring
 Implement enhanced policies and procedures
for managing projects, contracts and
procurement (Civil Works).
 Implement supporting software applications
(AASHTO)
• Bid and Award
- Bid Analysis
• Contracts
- Scheduling
Record keeping
- Engineers Logbook
• Contract/Project Management – Cost Estimation
Project with AASHTO started August 2002
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Project Overview
Trns•port Implementation
in the Republic of the Philippines
 Project Approach
• Business Analysis
– Reengineering
– Procedures
• Generic Software Install and Test
• Phased Implementation
– Each phase includes software configuration,
installation, testing, training and production
implementation.
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Project Overview (Cont.)
 Phase I - Procurement
• PES/LAS & Expedite
 Phase II - Construction
• SiteManager & SitePad Pilot
 Phase III – Cost Estimation
• DSS and CES
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Project Overview (Cont.)
 The Trns•port implementation is designed to
integrate with other DPWH initiatives such as:
• Road and Bridge Information Application
• Network Planning and Multi-Year
Programming
• Contractor Registry
• New Government Accounting System
(NGAS)
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Integration
Network Planning
& Multi-Year
Programming
Contractor
Registry
COST ESTIMATE
PROCUREMENT
CONSTRUCTION
Road & Bridge
Information
Application
New Government
Accounting
System
Project Challenges
 Integration with other projects and
systems
 Geographic area of implementation
 Communications Network.
 Foreign Lending Institutions
 Terminology
 Change Management
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Change
Management
Leadership Team
Contract/Project Management
Cost
Estimation
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Bidding
DPWH RIMSS Overall Integration Strategy
External
Stakeholders
Lending
Institutions
Oversight
Institutions
RIMSS
Integration
Process
Improvements
Technology
Improvements
Enterprise Architecture
DPWH
RIMSS
 An effort BY the Department, with
involvement of the Department process
experts so they OWN the changes
 Focus is on People, Processes and
Technology
 Technology is a key enabler
 Best Practices must be considered in the
context of the Philippines
 Knowledge transfer and training is critical
 Without a plan (architectures), integration can
not be achieved and the failures of traditional
development would be realized
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MABUHAY!!!