Transcript Living Stone Productions VZW

Organisation Team Meeting
13th February 2010
Table of content
1.
status rally (clients)
2.
transport vehicles & equipment
3.
Organisation team
4.
Transport
5.
1st bivouac & controls
6.
The route – day by day
7.
bivouac 2 bivouac
8.
fuel provisioning
9.
Q&A
1. Status participants
180 participants from 11 countries
• Belgium:
• Holland:
• Libya:
• France:
• Lithuania:
• Italy:
60
40
35
20
7
5
• Romania:
• Spain:
• England:
• Germany:
• Kazachstan:
4
2
2
2
1
1. Status participants (per category)
53 cars:
34 in the race
 14 in the raid
 5 in the school
 7 in assistance

25 quads:
20 in the race
 5 in the raid

31 motorbikes:
23 in the race
 2 in the raid
 6 in the school

5 trucks:

5 in assistance
2. Transport (vehicles & equipment)
All client vehicles and organisation equipment
should be deliverd on Saturday, 27th February at
the following address:
Eurocar Zoetaert
Oude Kasteeldreef
9990 Maldegem
0032 50/71 53 260 (ask for Werner)
Documents: Ownership document, insurance document, procuration
For all vehicles: 4 decent straps per vehicle (car ≠ bike or quad)
2. Transport (client vehicles)
From Belgium:
• 8 quads
• 5 motorbikes
• 2 buggies
• 9 cars
• 4 Landcruisers
• 2 Defenders 110
• 1 Cherokee Jeep
• 1 TT Buggie
• 1 Wheely’s jeep
From Marseille:
• 3 cars (G-classe AMG, 2 Isuzu D-max)
• 1 quad
From Genova:
• 1 motorbike
From Metz:
• 1 quad
3.1. general management
Gert DUSON (B)
&
Hadi BKAI (LIB)
3.2. administration, office, IT & crisis
Brigitte TEDESCO (B)
+ Gunter Uytterhoeven (crisis)
+ Laura Hornung
+ Nic Van Calster
+ Matthias Elsermans (IT)
3.3. Race management
RACE & RAID
Maurice MAUREY (F)
+ 8 commissaires de course (F)
o.a. Robert Demolin (B)
+ Mr. Tripy -
Hubert v/d Werve (B)
+ 2 opening cars:
• Jean-Claude Kaket & mimi
• Pascal Gaillard & Thierry Stiers
3.4. Medical Assistance
Dr. Luc BEAUCOURT & his team from the UZA (B)
• Davy Crols
• Tom Argeerts
• Barry Dekeyser
• Dries Smeykers
• Peter Willems
• Johan Poel
• Ignace Demeyere
• Annick Peremans
• 9 medics
• 3 4x4 Ambulances
• 2 helicopters
3.5. Technical Assistance
Werner ZOETAERT (B) & his team
• Marc Claeys
• Roland Van Wolleghem
• Tim Schol
• Jonas Devogelaere
• Freddy Den Doelder
• Dieter Kuijl
• Frans Van Tatenhove
(PS: Werner, oprijdplaten?)
3.6. Sweeper trucks
Uwe « Sepp » ZIEGLER & (D) + Jörg SCHUMAN (D)
• 1 x MAN KAT 6x6
• 1 x TATRA 4x4
• (1 pick-up 4x4)
3.7. Dune Driving School
MOTORBIKES
Frans VERHOEVEN (NL)
&
CARS
Rashad FARAJ (Dubai)
4.8. Logistics
Wouter TRUYEN
Daily tasks:
&
• Hugo Duson
• Frank Elsermans
• Tino Giozzet
•Camp set-up
• Transport
• Electricity
• Water
• Tents
• Showers & toilets
• Trash
3.9. Catering
Bruno WILLEMS
• Koen Celis
• Jeanne Devillé
• Benny Notaert
• Alex Verbiest
• Gust Verbeek
• Walter Michiels
• Pascal Dedeyn
3.10. Press & Communications
Cécile VAN HATTEM
Photographers
• Isolde Poncelet
• Dieter Paternoster
• Roy v/d Port
Internet - Intranet
• André Jansens
• Willem De Zeeuw
Camera
Press transport
• Jan Van Gelder
• Staf Sleeckx
• Gregoire de Mevius
• Emmanuel Eggermont
• Kiss Laszlo
• Henk Vollenbroek
Journalists
• Philippe Janssens
• Ferd Weijers
• Marcel Vermeij
4.1. Transport via Marseille
•
4th March, 13.00h – trucks meet in port of Marseille (17.00h: sail away)
•
5th March, 16.00h - Port of Tunis (arrive at 12 o’clock) customs, change
money, etc. (until 18.00h) + 570 km driving to Libyan border
•
6th March, 7.00h – Ras Ajdir: leave Tunisia, enter Libya + 400 km
•
7th March, 9.00h – Gariyat – Sebha (400 km) + relax!
•
8th March: set-up Sebha bivouac
4.2. Transport via Genova
•
6th March, 12.00h Port of Genova (sail away at 16.00h)
•
Bring your passport & car documents to your cabin for on-board formalities
•
7th March - 16h arrival in Tunis & formalities + 570km
•
8th March: border crossing at 7AM (together) + to Gariyat (400km)
•
9th March: 400 km – arrival at 12AM in Sebha
Haven van Genua / Port de Gênes
Termainal Traghetti
Ponte Andrea Doria ( quai n°10)
Afrit / sortie : Genova Ovest
4.3. Transport by plane
•
By e-mail you receive a visa document (2 days before departure)
•
Flight Afriqiyah 12.30h on 8th March (visa outprint)
•
In Tripoli: queuing + get visa stamp
•
Recuperate luggage + find LR representative
•
Around 18.00h: new check-in for Sebha-flight (tickets, snack)
•
At 19.00h or 20.00h: private flight to Sebha
•
21.00h: arrival at bivouac
5. First bivouac & controls
Administrative controls
Technical controls
•
Registration Sat phone n°
•
Vehicle checks
•
Registration Tripy
•
Check security equipment
•
Payments (insurance, flares, flight)
•
GPS uploads
•
Fuel vouchers
•
Roadbook distribution
•
Signing the race-rules/disclaimer
6. the route: day by day
RACERS
ORG
Day 1: Sebha - Tkerkiba
185 KM
145 KM
Day 2: Mandara Lakes loop (1):
240 KM
0 KM
Day 3: Tkerkiba to Police Station
320 KM
260 KM
Day 4: Akacus Mountains
200 KM
82 KM
Day 5: the Murzuq marathon
450 KM
342 KM
Day 6: the lakes loop (2)
270 KM
0 KM
Day 7: the return to Sebha
170 KM
145 KM
TOTAL DISTANCE:
1835 KM
974 KM
7. bivouac 2 bivouac
•
Exact GPS tracks for every vehicle of the org team
•
Time schedule for moving: see camp manager
•
Breakdown of camp: please help your colleagues
•
Driving in groups, not individual
•
VHF / Walkie talkie
•
Only tarmac, except for 25 km (Akakus)
8. fuel provisioning
•
Organisation: arrive empty in Tunis, Ras Ajdir (100km) & Sebha
•
In Sebha: fill up everything (full tank) + 2 jerrycans
•
Outsourced to Libyan team / voucher system
•
Every 130 km fuel supply on the track (CP)
•
In camp: fuel truck with diesel & petrol / on track: petrol only
•
Fill up at night, not in the morning (Participants come first)
•
For way back: leave Sebha & Libya with full tanks
9. Q & A
Thank you
&
see you in Libya
© Gert Duson