Transcript REID KER COLLEGE

REID KER COLLEGE
PATHFINDER FOR PECOS IMPLEMENTATION
SHARING THE PECOS EXPERIENCE
• PHASE 1 implementation 10th & 11th
March
• 9 Users (2 requisitioners, 3 level 1
approvers, 3 level 2 approvers, 1 backup
receipter
• 4 Suppliers. To date 17 orders, (SPEND
HERE) action dmv
• Double entry temporarily
• System built & users trained in 2 days
SHARING THE PECOS EXPERIENCE
• PHASE 2 commenced 3rd June
• First 2 weeks included data gathering
system build from work books for 74
users, liasing with 11 Suppliers for PECOS
set up, testing & arranging training dates
• Training commenced week 3. Discussed
interface link
• Other points perhaps to follow (action
dmv)
• Go live on 5th August
BENEFITS REID KERR COLLEGE
LOOKING FORWARD TO
• HARD COST SAVINGS (already
highlighted approx 11K of savings or
potential savings via combination of
collaborative procurement and PECOS)
 £3.5K 3663 (existing Supplier) TUCO
 £1.5K Alexandra (existing Supplier)
 £4K Quothquan Farms
 £1K BOC (existing Supplier)
BENEFITS REID KERR COLLEGE
LOOKING FORWARD TO
• ACTIVITY COST SAVINGS (processing
time, reduced postage, stationery etc.)
• Order tracking by requisitioners
• Better use of Procurement time
• Search facility
• Addition of Suppliers onto PECOS through
time
• Orders being despatched quicker as
received electronically by Supplier
Benefits Reid Kerr College Looking
Forward To
• Availability of technical information for
reduced margin of error (manufacturer,
specification, even pictures if available)
• Best practice (workflow set, audit trail,
terms & conditions)
• PECOS Nothing to be apprehensive about
• Many benefits to be gained
• Work book is useful tool (establish user list,
default nominal codes, default delivery
addresses, etc)
• If possible select Suppliers with higher spends
and transactions used across sections of your
institution