Transcript USAID/Uganda Feed the Future Enabling Environment for

USAID/Uganda Feed the Future
Commodity Production and Marketing
Activity
CPM-APS-001
Pre-Application Forum
31 October 2014
Today’s Agenda
• Introduce the Commodity Production and Marketing Activity
(CPM) and CPM-APS-001
• Provide practical advice on how to develop a Concept Paper
application in response to this APS
About the Commodity
Production and Marketing
Activity (CPM)
Commodity Production and Marketing Activity
A five-year program managed by Chemonics International Inc.
Part of USAID’s Feed the Future (FtF) initiative
Goal:
To achieve a sustainable increase in the production and
marketing of high-quality maize, beans, and coffee in FtF districts
Focus commodities:
Coffee, maize, and beans
Commodity Production and Marketing Activity
Expected results:
1. Increased crop productivity
2. Increased access to competitive markets (domestic, regional, and
international)
Commodity Production and Marketing Activity
Grants Component
Funds creative and innovative projects that extend the Activity’s impact
and further the Activity’s expected results
Grant Basics
What is a USAID Grant?
• Grants are financial assistance providing support or
stimulation to accomplish a public (project) purpose,
consistent with grantee’s mandate
• Governed by a specific set of regulations
• Relationship is one of sponsorship
• Often entails capacity building
• Cannot charge fee/profit
Grant Regulations
• ADS 303 – Grants and Cooperative Agreements to NonGovernmental organisations
• Mandatory Provisions
• Required As Applicable Standard Provisions
• Required Certifications
• 22 CFR 226 – Administration of Assistance Awards to
U.S. Non-Governmental organisations
• OMB Circular A-122 – Cost Principles for Nonprofit
organisations
• OMB Circular A-133 – Audits of States, Local
Governments, and Nonprofit organisations
Types of Grants
Types of Grants
Simplified
• Max $150,000 per
grant, no limit on
duration
• Advances or
reimbursement
• No international
airfare
(exceptions)
• No indirect costs
• Equipment only if
necessary
• No construction
Types of Grants
Simplified
Fixed Obligation
• Max $150,000 per
grant, no limit on
duration
• Advances or
reimbursement
• No international
airfare
(exceptions)
• No indirect costs
• Equipment only if
necessary
• No construction
• Max $500,000/year,
3 years ($1.5m)
• Normally shorter
duration
• Fixed tranche
payments upon
achievement of
milestones
• Accomplishments
clear and
discernible
• Low risk and
management
burden; Requires
more up-front work
• No construction
Types of Grants
Simplified
Fixed Obligation
Standard
• Max $150,000 per
grant, no limit on
duration
• Advances or
reimbursement
• No international
airfare
(exceptions)
• No indirect costs
• Equipment only if
necessary
• No construction
• Max $500,000/year,
3 years ($1.5m)
• Normally shorter
duration
• Fixed tranche
payments upon
achievement of
milestones
• Accomplishments
clear and
discernible
• Low risk and
management
burden; Requires
more up-front work
• No construction
• No max amount
or duration
• Advances or
reimbursement
• May include int’l
travel, indirect
costs
• Increased grantee
financial and
reporting
requirements;
Requires more
legwork during
the grant
• No construction
About CPM-APS-001
What is an APS?
• Annual Program Statement
• A broad-reaching solicitation mechanism for grant
proposals that encourages fair and open competition
CPM-APS-001
• Will remain open until 31 May 2015
• First round deadline is 5:00pm on 15 November 2014
• Later concept papers will be reviewed on a rolling
basis
Concept Paper
Concept Paper
Selected for
Award
Concept Paper
Selected for
Award
Not Selected
for Award
Concept Paper
Selected for
Award
Selected for
Award with
Full Application
Not Selected
for Award
Eligibility
• Registered Ugandan organisations in good standing
• Examples of organisations:
– Organisations engaged in coffee, maize, and beans value
chains
– Agricultural research and development institutions
– Private universities
– Commodity-based associations and organisations engaged
in policy advocacy
– Organisations engaged in climate change adaptation and in
gender and/or youth in agriculture
Application Guidance
The Most Important Parts of your Application are:
• The concept
• How the concept is presented
Grants must:
1. Contribute to achieving a sustainable increase in the
production and marketing of high-quality maize, beans, and
coffee
2. Be for a period of no more than 12 months
3. Relate to at least one of the two objectives of the CPM
Activity’s grants component listed in Section IA
Additional considerations:
Incorporate at least one cross-cutting theme (gender, youth,
climate change)
Objectives of the CPM Activity’s Grants Component:
1. Increase crop productivity
2. Increase access to competitive markets (domestic,
regional, and international)
How and When Submit
•
•
Follow formatting and submission instructions in
Section IV
First round deadline is 5:00pm local time on
15 November 2014
What to Submit
1. Grant Concept Paper (Annex A)
–
–
2.
3.
4.
5.
Includes Grant Concept Paper Budget
Includes Implementation Timeline
Grant Concept Paper Budget Notes (Annex B)
Applicant Self-Assessment Form (Annex C)
Required Certifications (Annex D)
A copy of your valid legal registration
Grant Concept Paper
• What is a concept paper?
– A concept paper is a very clear and well-articulated
summary of the idea for which you are requesting funding
– Your proposed concept should intersect with the CPM
Activity’s objectives and results
• Use template (Annex A)
Grant Concept Paper
• Item 4: Share relevant past or ongoing performance
• Item 7: What problem will your concept address?
• Capacity building needs
Grant Concept Paper
Items 8-9:
• Describe your concept and expected results. Explain
how it relates to the CPM Activity’s focus value
chains, objectives, and expected results.
Grant Concept Paper
Items 8-9:
• Describe your concept and expected results. Explain
how it relates to the CPM Activity’s focus value
chains, objectives, and expected results.
• What is a result?
– A significant, intended, and measurable change in
the condition of a beneficiary or a change in the
host country, institutions, or other entities that
affect the beneficiary directly or indirectly
Grant Concept Paper – Implementation Timeline
Item 12:
Describe each proposed task, the responsible parties,
the resources required, the timeframe, and the
expected results/indicators
Description of Main Tasks
Task 1:
Task 2:
Task 3:
Task 4:
Task 5, etc: (please add rows
as needed)
Responsible
Party(s)
Grant-Financed
Resources Required &
Explanation of Use
Start & End Dates
Milestone of Achievement
Grant Concept Paper – Budget
Item 13:
Show costs (line item by line item) of the grant activities
you are proposing
• To be discussed further following the break
Grant Concept Paper Budget Notes
• Use template (Annex B)
• Explain the costs (line item by line item) of the grant
activities you are proposing. Include details on rates,
quantities proposed, assumptions, and grantee
contribution
• To be discussed further following the break
Also at the concept paper stage…
• Applicant Self-Assessment Form (Annex C)
• Required Certifications (Annex D)
• Valid legal registration
After the concept paper stage…
• CPM will work with grantees to develop a branding
strategy and marking plan
• CPM will assess environmental soundness and
compliance in the proposed activity’s design and
implementation
Evaluation Criteria
• Section V
Evaluation Category
Rating (Points)
Feasibility of Design & Technical Approach
30
Management & Programmatic Capacity
20
Sustainability/Financial Self-Reliance
20
Cost Effectiveness
20
Gender/Youth/Climate Change Awareness
10
Overall Rating (out of 100 points)
100
Tea Break
Budget Guidance
Budget Reminders
• Grantee contribution is encouraged.
– “Grantee contribution” means any unique resources your
organisation will contribute to supplement funds from
USAID/CPM Activity. This could include cash or in-kind
contributions. In-kind could be volunteer services,
equipment, or property.
• Period of performance should be for no more than 12
months.
Costs Should Be:
•
•
•
•
Allowable
Allocable
Reasonable
Adequately supported
See 2 CFR 200 - Uniform Administrative
Requirements, Cost Principles, and Audit
Requirements for Federal Awards for more
information
– Subpart E: Cost Principles
Allowable Costs Are:
•
•
•
•
•
•
•
•
•
Reasonable for the performance of the award
Allocable to the award
In conformance with limitations/exclusions in the award
Consistent with the organization’s policies and
procedures
Accorded consistent treatment
In accordance with generally accepted accounting principles
(GAAP) or international accounting standards (IAS)
Not used to meet other cost-sharing requirements
Adequately documented
Reviewed and approved by management
Allocable Costs Are:
• Charged to a cost objective on the basis of relative
benefit received
• Incurred specifically for the award and in accordance
with the budget in the award agreement
• To the benefit of the award and other work, and can
be distributed in reasonable proportion in accordance
with relative benefit received
• Treated consistently with other costs for the same
purpose in like circumstances
Reasonable Costs Are:
• Ordinary and necessary for the performance of the
award
• Processed at arm’s length with sound business
practices
• Not a significant deviation from an organisation’s
established practices and procedures
• Not in excess of what would be incurred by a prudent
person under the prevailing circumstances at the time
the decision was made to incur the costs
Adequately Supported Means:
• The organisation can provide original legible receipts,
vouchers, purchase orders, contracts, delivery
orders, timesheets, etc.
• “Who, when, where, why, how much, etc.” is fully
explained
Ineligible Costs
The following items may not be purchased under any
circumstances:
• Military equipment
• Surveillance equipment
• Commodities/services for support of police or other
law enforcement activities
• Abortion equipment/services
• Luxury goods and gambling equipment
• Weather modification equipment
Restricted Goods
The following items require prior written approval from
USAID:
• Agricultural commodities
• Motor vehicles – including motorcycles!
• Pharmaceuticals and contraceptives
• Pesticides
• Fertilizer
• Used equipment
• US Government-owned excess property
Prohibited Sources
You may not procure items made in, shipped from, or
transported through, the following countries:
• Burma (Myanmar)
• Cuba
• Iran
• North Korea
• (North) Sudan
• Syria
Program Income
Gross income earned by the recipient that is directly
generated by a supported activity earned as a result of
the award
– fees for services performed
– the use or rental of real or personal property acquired under
federally-funded projects
– the sale of commodities or items fabricated under an award
– license fees and royalties on patents and copyrights and
interest on loans made with award funds
Activity-Based Budgeting
• The budget is based on the specific activity described
in the technical approach
• Quantify proposed activities into estimated workload
and resource requirements
• All costs are allocable to the grant activity
• Budget is based on the expected results and the
activities that go into creating the results
Direct Costs vs. Indirect Costs
• Direct costs can be identified specifically with a
particular cost objective.
• Indirect costs are incurred for common/joint
objectives and cannot be readily identified with a
particular cost objective.
• The total cost of an award is the sum of the allowable
direct and allocable indirect costs.
How to Handle Indirect Costs?
• There are several methods that can be used to
allocate indirect costs:
–
–
–
–
Simplified allocation method
Multiple allocation base method
Direct allocation method
Special indirect cost rates.
• Or, turn indirect rates into direct costs
Grant Concept Paper Budget
• Use template (Annex A)
• Show costs (line item by line item) of the grant
activities you are proposing
• Budget categories
–
–
–
–
–
–
–
Salary
Benefits
Other Direct Costs
Security Costs
Activity Service Delivery
Travel and Transportation
Procurement
Grant Concept Paper Budget Notes
• Use template (Annex B)
• Explain the costs (line item by line item) of the grant
activities you are proposing. Include details on rates,
quantities proposed, assumptions, and grantee
contribution
Final Thoughts
Things to Keep in Mind
• Link your concept – with the CPM Activity’s
objectives, expected results, and focus commodities
• Be complete – include all required text and
documents
• Format properly – follow the instructions (page limits,
font)
• Consider your presentation – maximize use of space,
use consistent line spacing, put specific text in
appropriate locations
What Else?
• Ensure your budget is clear, complete, reasonable,
and linked with all activities proposed
• Consider activity sequencing – does your proposal
make sense?
• Include tools and approaches for internal capacity
building, and how capacity building will strengthen
your organisation
And Don’t Forget…
• Showcase your organization – history, achievements,
similar past experience, relevant current activities,
visibility, structure, leadership, networks, links with
decision makers (unique access)
• Read the APS
• Check the CPM website periodically for amendments
• Demystify USAID and USG rules and regulations—
use Google!
Q&A