Transcript An Introduction to IRC RECORDS MANAGEMENT

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Logistics
•
Mining
•
Manufacturing
•
Services
Values
• Our staff, our customers and the places
in which we do business benefit from
the values we believe.
Vision
• To establish a nationwide presence
where we provide our customers with
the highest quality services.
MISSION
• We are determined to maintain the highest standards
of service provision to ensure that, through steady,
strategically - planned growth, our company's success
will be evidenced by our recognition as the leader in
the customer-focused information management
solutions nationwide.
Records Management is a process of
ensuring the proper creation ,
maintenance, use and disposal of
records to achieve efficient,
transparent and accountable
governance.
 Systematic synchronization of records
 Own Godown
 Own Manpower
 Own Fleet
 Flexibility
 Confidentiality
 Cost Effective
 Safety
 Security
 Periodic survey all Clients
 Organizing information for retrieval when needed.
 Protecting records that are essential to mission-critical business operations.
 Reducing labour requirements for the creation, organization, retrieval and
dissemination of recorded information.
 Minimizing storage requirements (space, equipment and supplies) for given
quality of records.
 Reducing the time and effort required to reconstruct vital information in the
event of disaster, theft, and other loses.
 EFFICIENT
 ECONOMICAL
 SECURE
Professional trained by world leader in
records management service.
Destruction of records on instruction.
 Use of bar coding for easy tracking.
 Quick retrieval through orderly storage.
 Leading-edge RSSQL Technology from
global giant.
 Contemporary equipment and
infrastructure.
 Expensive real estate freed
 Manpower requirement reduced
 Trained professionals handle
records leading to savings in
time & cost
 Maintenance cost reduced
 Cost effective
 Spread over 2 .5 Lakh
cubic feet.
 Scientific protection
of records.
 Key card access.
Confidentiality and privacy.
 Temperature controlled
cabinet
 Unmarked cartons and
vehicle
 Central station security
monitoring.
Secure loading and
unloading.
CONVENTIONAL vs SYSTEMATIC STORAGE
CHAOTIC STORAGE
MODERN & SCIENTIFIC STORAGE
Place the files in the appropriate location for easy retrieval when
needed
Place files in order to save time when storing
Add an identifying mark to ensure
that the file is put in the correct place
Name the file using the office
classification system
Make sure
document is
ready to
be filed
Inspecting
Indexing
Sorting
Coding
Storing
Retrieval
against
Specific order
of customer
after necessary
entry in IRC
server
OPERATION FLOW CHART
Customer
File or Documentation sorting at customer site
Indexing/Inventory & Packing in IRC cartons/bar-coding
Transportation to IRC Warehouse
Scan Location /entry into IRC server with bar-codes for files/location/cartons
Placement on racks at designated location
Softcopy of records to customer
Continuous customer Act. Update in IRC server
Monthly Billing
Goals and objectives should be SMART
 Specific
 Measurable
 Achievable
 Realistic
 Time-bound
 Viewing Room
 Internal record management activities through
Oneil RSSQL software (Barcode enabled)
 Dedicated Web Portal for all Clientele
(For tracking current status of records)
 Fax
 High speed scanner
 Customized services as per specialized
business requirements
 E- mail & Telephonic support
1. GENERAL
2. INTERNAL
3. CONFIDENTIAL
4. SECRET
5. TOP SECRET
6. MAXIMUM
IRC Records Management
IRC House
1 Sunyat Sen Street, Kolkata 700012
Telephone: 22365110
Email:[email protected]
www.irclgroup.com