Transcript CoE - DCS
Centres of Excellence
Progress Report May 2006
6/2/2006
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Introduction & Background
The purpose of this presentation is to provide a status
report on all actions, activities and interventions that
have taken place to date in relation to establishing
Centres of Excellence in all regions.
The Department has identified Correctional Centres
across various Regions to serve as Centres of
Excellence where an environment will be created for
the provision of holistic integrated programmes and
services to the offender in order to produce socially
responsible individuals.
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Introduction & Background
The Department intends to achieve, through a systematic
process of piloting and translating the prescripts and ideals
of the White Paper on Corrections, into sustainable
practice in selected centres, that will be characterized by
the:
Provision of holistic, integrated and needs-based services to
offenders within needs-driven facilities aimed at producing socially
responsible persons;
Effective management and control over all critical challenges that
could have a significant impact on rehabilitation;
Presence of competent Rehabilitation- orientated personnel who
are recruited, trained, retrained and developed in the "Ideal
Correctional Official";
Meaningful support for its overall Corrections-mandate from highly
functional external partnerships with families, communities and
society at large
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Approved Centres of Excellence
Western Cape
Malmesbury Medium A Correctional Centre
Goodwood Correctional Centre
Dwarsrivier Correctional Centre
Drakenstein Medium B Juvenile Correctional Centre
Pollsmoor Female Correctional Centre
Voorberg Medium B Correctional Centre
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Approved Centres of Excellence
Eastern Cape
Cradock Correctional Centre
Idutywa Correctional Centre
Stutterheim Correctional Centre
East London Medium C Correctional Centre
Kirkwood Correctional Centre
Umtata Maximum Correctional Centre
Queenstown Correctional Centre
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Approved Centres of Excellence
KwaZulu/ Natal
Ebongweni Maximum Correctional Centre Kokstad
Durban Juvenile Correctional Centre
Durban Female Correctional Centre
Pietermaritzburg Correctional Centre
Ekuseni Youth Development Correctional Centre
Empangeni Community Corrections
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Approved Centres of Excellence
Free State & NCape
Groenpunt Juvenile Correctional Centre
Goedemoed Medium A Correctional Centre
Douglas Correctional Centre
Sasolburg Correctional Centre
Kroonstad Medium C
Kuruman Correctional Centre
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Approved Centres of Excellence
Mpumalanga, Limpopo &
Northern Cape
Middelburg Correctional Centre
Ermelo Correctional Centre
Rustenburg Juvenile Correctional Centre
Makhado Correctional Centre
Klerksdorp Correctional Centre
Modimolle Correctional Centre
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Approved Centres of Excellence
Gauteng
Emthonjeni Juvenile Correctional Centre
(Bavianspoort)
Leeuwkop Juvenile Correctional Centre
Johannesburg Medium Correctional Centre
Johannesburg Female Correctional Centre
Pretoria Central Correctional Centre
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Progress: Policies
Alignment of the Correctional Services
Act No. 111 of 1998 with the White Paper
on Corrections SA (2005)
Policies have been developed and
aligned with the Principles of the White
Paper.
Implementation plans have been
developed for roll-out to regions
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Progress: Documentation
Various documents, frameworks and tools
have been drafted, approved and
distributed for implementation in Centres of
Excellence e.g. White Paper on
Corrections; Brochures; Video; Checklist
for compliance; Implementation plan;
Integrated Project Plan; ORP document; A
webpage for Centres of Excellence
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Progress: Training on
programmes
Orientation of all personnel in Centres of Excellence on Concept
Document
Service Delivery Orientation for personnel (frontline training)
Change Management training sessions
Training of Heads of Correctional Centres by HRD on:
Communication
ORP (broad outline)
Training of Correctional Supervision and Parole Board members
(52 CSPB established and trained)
Training / orientation sessions at 6 identified Centres of
Excellence on the ORP. These centres will serve as blue print
for the roll-out of the ORP to other Centres of Excellence in the
regions
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Progress: Training of staff
Correctional Intervention Teams (Relevant Section Heads)
Correctional programmes personnel
Educators
Skills Development practitioners
Psychologists
Social Workers
SRAC
Spiritual Care Workers
Health
HIV and AIDS
Workshop and Agriculture personnel
Social Reintegration
Head of Community Corrections
Head of Correctional Centre from all CoE in region + 3 other
key personnel
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Progress: Audit of facilities &
Security
The installation of security equipment at
access control points of 66 Correctional
Centres (Centres of Excellence and other High
Risk Correctional Centres) are in process to be
finalized - Contract HQ 2/2005: Installation of
security equipment at access points of Centres
of Excellence,
Security fences with CCTV coverage and
detection system that link up with a control
room are also in the process to be finalized at
Centres of Excellence.
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Progress: Structures
Steering committees have been established
on all organizational levels in order to
oversee the implementation, manage and
coordinate processes and also the facilitate
adherence to and compliance with guiding
documentation and procedures:
National (Chairperson: CDC Development
and Care)
Regional (DRC)
Management Area (Area Commissioner)
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Progress: Tools & Frameworks
Admission risk / needs assessment:
Conducted during Admission and within 24 hours after
admission
Comprehensive Health Assessment &
Comprehensive risk / needs Assessment
Conducted during Assessment phase within 21 days after
admission
Offender Profiling
Framework to profile offenders based on assessment
outcomes, risks and needs
Correctional Sentence Plan
Intervention plan for each offender based on his / her specific
risks and needs
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Progress: Structures
The Project Manager for Centres of
Excellence has also been appointed
and has assumed duty on 1 April 2006.
Correctional Supervision and Parole
Board (CSPB) – all 52 were
established and trained
Unit Management
Assessment teams
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2. Unit
Management
3. Policies
1. Structures
4. ORP
10. Case file
5.Tools
9. Resources
8. Training
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7. QA
6. Programmes
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Matrix: Structures for overseeing
implementation CoE
Level
Name of
Coordinator
Members Frequency
(list)
of meetings
Reports
on
progress
Comments on
achievements
& challenges
Head
Office
Regional
Office
Management
Area
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Matrix: Unit Management
Comments. Reasons why
targets were not reached
Structured day (example)
Number of case files
opened for new admissions
Number of Case files
opened
Names of Case Officers
Names of Case
Management Supervisors
Names of Unit Managers
Description of Unit eg Unit
1
Number of units
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Matrix: Policies
Comments with regard to
achievements and nonachievements
Monitoring ( frequency,
levels (who is monitoring
when)
Implementation (target date
for completion)
Training (Number of
officials trained)
Available & communicated
Procedures
Policy (approved policies)
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Matrix: ORP
Comments. Reasons
why targets were not
reached
Progress
Intervention
Sentence Plan
Profiling
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Assessment
Numbers per month
Targets per month
New admissions
Existing
Matrix: Tools
Type of
tool
Availability Training
of tools
Implemen- M&E
tation
Comments on
achievements
and challenges
Initial Risk Assessment
Comprehensive Risk Assessment
Profiling
Sentence Plan
Check List for CoE
Audit Tools
Integrated Project Plan
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Matrix: Programmes
Comments on
achievements and
challenges
Numbers of offenders
scheduled to attend progr
Numbers of offenders
attending programme
Manual
Audited / quality assured
Duration
Target group
Service provider (internal or
external)
Objectives
Name of programme
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Matrix: Quality Assurance
Comments on
achievements and
challenges
Intended outcome
Reports generated
Impact assessment tool
Duration
Manual
Module
Operational Agreement
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Quality assurance
Target group
Name of service
provider
Internal providers
External providers
Matrix: Training
Sentence planning
CIT
Profiling
MIS
Comments.
Reasons why
targets not
reached
CAT
Follow-up training
scheduled/
completed
Training provider
(internal/ external)
Assessment tools
Nr of competency
certificates
issued
Nr of certificates
of attendance
issued
CMC
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Number of
persons trained
Training needs
registered
Type of training
Unit Management
ORP
Matrix: Resources
Comments. Reasons
why targets were not
reached
Registered
shortcomings (with doc
evidence
Shortcomings on post
establishment per
occupational group
Vacancies per
occupational group
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Total nr of staff on post
establishment
Type of resource
Staff
Matrix: Case File - content
Comments on
achievements and
challenges
Pre-release assessment
Feedback on interventions
Case notes
Individualized day roster
Profile
Sentence plan
Orientation information
check list
Comprehensive Risk
Assessment
Initial Risk Assessment
Intake form
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Way forward
Finalization and approval of outstanding Policies &
Procedures;
Implementation of approved Policies and Procedures;
Development of an Integrated Project Plan based on
the Operational Plans of Branches for the 2006/07
financial year.
Monitoring the implementation of the ORP in the
Centres of Excellence;
Finalization of Compulsory Programme Policy and
piloting of programmes in Centres of Excellence;
Development of an instrument / mechanism to
measure the impact and effectiveness of all
programmes and services;
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Way forward
Development of an automated Quality
Assurance system;
Development of measures to improve the
working environment;
Further training of functionaries on:
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Unit Management
‘Ideal Correctional Official’
ORP
Feedback on matrixes
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Thank you
Together we can…
Build a caring correctional system that truly belongs to all
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