Transcript CoE - DCS
Centres of Excellence Progress Report May 2006 6/2/2006 1 Introduction & Background The purpose of this presentation is to provide a status report on all actions, activities and interventions that have taken place to date in relation to establishing Centres of Excellence in all regions. The Department has identified Correctional Centres across various Regions to serve as Centres of Excellence where an environment will be created for the provision of holistic integrated programmes and services to the offender in order to produce socially responsible individuals. 6/2/2006 2 Introduction & Background The Department intends to achieve, through a systematic process of piloting and translating the prescripts and ideals of the White Paper on Corrections, into sustainable practice in selected centres, that will be characterized by the: Provision of holistic, integrated and needs-based services to offenders within needs-driven facilities aimed at producing socially responsible persons; Effective management and control over all critical challenges that could have a significant impact on rehabilitation; Presence of competent Rehabilitation- orientated personnel who are recruited, trained, retrained and developed in the "Ideal Correctional Official"; Meaningful support for its overall Corrections-mandate from highly functional external partnerships with families, communities and society at large 6/2/2006 3 Approved Centres of Excellence Western Cape Malmesbury Medium A Correctional Centre Goodwood Correctional Centre Dwarsrivier Correctional Centre Drakenstein Medium B Juvenile Correctional Centre Pollsmoor Female Correctional Centre Voorberg Medium B Correctional Centre 6/2/2006 4 Approved Centres of Excellence Eastern Cape Cradock Correctional Centre Idutywa Correctional Centre Stutterheim Correctional Centre East London Medium C Correctional Centre Kirkwood Correctional Centre Umtata Maximum Correctional Centre Queenstown Correctional Centre 6/2/2006 5 Approved Centres of Excellence KwaZulu/ Natal Ebongweni Maximum Correctional Centre Kokstad Durban Juvenile Correctional Centre Durban Female Correctional Centre Pietermaritzburg Correctional Centre Ekuseni Youth Development Correctional Centre Empangeni Community Corrections 6/2/2006 6 Approved Centres of Excellence Free State & NCape Groenpunt Juvenile Correctional Centre Goedemoed Medium A Correctional Centre Douglas Correctional Centre Sasolburg Correctional Centre Kroonstad Medium C Kuruman Correctional Centre 6/2/2006 7 Approved Centres of Excellence Mpumalanga, Limpopo & Northern Cape Middelburg Correctional Centre Ermelo Correctional Centre Rustenburg Juvenile Correctional Centre Makhado Correctional Centre Klerksdorp Correctional Centre Modimolle Correctional Centre 6/2/2006 8 Approved Centres of Excellence Gauteng Emthonjeni Juvenile Correctional Centre (Bavianspoort) Leeuwkop Juvenile Correctional Centre Johannesburg Medium Correctional Centre Johannesburg Female Correctional Centre Pretoria Central Correctional Centre 6/2/2006 9 Progress: Policies Alignment of the Correctional Services Act No. 111 of 1998 with the White Paper on Corrections SA (2005) Policies have been developed and aligned with the Principles of the White Paper. Implementation plans have been developed for roll-out to regions 6/2/2006 10 Progress: Documentation Various documents, frameworks and tools have been drafted, approved and distributed for implementation in Centres of Excellence e.g. White Paper on Corrections; Brochures; Video; Checklist for compliance; Implementation plan; Integrated Project Plan; ORP document; A webpage for Centres of Excellence 6/2/2006 11 Progress: Training on programmes Orientation of all personnel in Centres of Excellence on Concept Document Service Delivery Orientation for personnel (frontline training) Change Management training sessions Training of Heads of Correctional Centres by HRD on: Communication ORP (broad outline) Training of Correctional Supervision and Parole Board members (52 CSPB established and trained) Training / orientation sessions at 6 identified Centres of Excellence on the ORP. These centres will serve as blue print for the roll-out of the ORP to other Centres of Excellence in the regions 6/2/2006 12 Progress: Training of staff Correctional Intervention Teams (Relevant Section Heads) Correctional programmes personnel Educators Skills Development practitioners Psychologists Social Workers SRAC Spiritual Care Workers Health HIV and AIDS Workshop and Agriculture personnel Social Reintegration Head of Community Corrections Head of Correctional Centre from all CoE in region + 3 other key personnel 6/2/2006 13 Progress: Audit of facilities & Security The installation of security equipment at access control points of 66 Correctional Centres (Centres of Excellence and other High Risk Correctional Centres) are in process to be finalized - Contract HQ 2/2005: Installation of security equipment at access points of Centres of Excellence, Security fences with CCTV coverage and detection system that link up with a control room are also in the process to be finalized at Centres of Excellence. 6/2/2006 14 Progress: Structures Steering committees have been established on all organizational levels in order to oversee the implementation, manage and coordinate processes and also the facilitate adherence to and compliance with guiding documentation and procedures: National (Chairperson: CDC Development and Care) Regional (DRC) Management Area (Area Commissioner) 6/2/2006 15 Progress: Tools & Frameworks Admission risk / needs assessment: Conducted during Admission and within 24 hours after admission Comprehensive Health Assessment & Comprehensive risk / needs Assessment Conducted during Assessment phase within 21 days after admission Offender Profiling Framework to profile offenders based on assessment outcomes, risks and needs Correctional Sentence Plan Intervention plan for each offender based on his / her specific risks and needs 6/2/2006 16 Progress: Structures The Project Manager for Centres of Excellence has also been appointed and has assumed duty on 1 April 2006. Correctional Supervision and Parole Board (CSPB) – all 52 were established and trained Unit Management Assessment teams 6/2/2006 17 2. Unit Management 3. Policies 1. Structures 4. ORP 10. Case file 5.Tools 9. Resources 8. Training 6/2/2006 7. QA 6. Programmes 18 Matrix: Structures for overseeing implementation CoE Level Name of Coordinator Members Frequency (list) of meetings Reports on progress Comments on achievements & challenges Head Office Regional Office Management Area 6/2/2006 19 Matrix: Unit Management Comments. Reasons why targets were not reached Structured day (example) Number of case files opened for new admissions Number of Case files opened Names of Case Officers Names of Case Management Supervisors Names of Unit Managers Description of Unit eg Unit 1 Number of units 20 6/2/2006 Matrix: Policies Comments with regard to achievements and nonachievements Monitoring ( frequency, levels (who is monitoring when) Implementation (target date for completion) Training (Number of officials trained) Available & communicated Procedures Policy (approved policies) 21 6/2/2006 Matrix: ORP Comments. Reasons why targets were not reached Progress Intervention Sentence Plan Profiling 22 6/2/2006 Assessment Numbers per month Targets per month New admissions Existing Matrix: Tools Type of tool Availability Training of tools Implemen- M&E tation Comments on achievements and challenges Initial Risk Assessment Comprehensive Risk Assessment Profiling Sentence Plan Check List for CoE Audit Tools Integrated Project Plan 6/2/2006 23 Matrix: Programmes Comments on achievements and challenges Numbers of offenders scheduled to attend progr Numbers of offenders attending programme Manual Audited / quality assured Duration Target group Service provider (internal or external) Objectives Name of programme 24 6/2/2006 Matrix: Quality Assurance Comments on achievements and challenges Intended outcome Reports generated Impact assessment tool Duration Manual Module Operational Agreement 25 6/2/2006 Quality assurance Target group Name of service provider Internal providers External providers Matrix: Training Sentence planning CIT Profiling MIS Comments. Reasons why targets not reached CAT Follow-up training scheduled/ completed Training provider (internal/ external) Assessment tools Nr of competency certificates issued Nr of certificates of attendance issued CMC 26 6/2/2006 Number of persons trained Training needs registered Type of training Unit Management ORP Matrix: Resources Comments. Reasons why targets were not reached Registered shortcomings (with doc evidence Shortcomings on post establishment per occupational group Vacancies per occupational group 27 6/2/2006 Total nr of staff on post establishment Type of resource Staff Matrix: Case File - content Comments on achievements and challenges Pre-release assessment Feedback on interventions Case notes Individualized day roster Profile Sentence plan Orientation information check list Comprehensive Risk Assessment Initial Risk Assessment Intake form 28 6/2/2006 Way forward Finalization and approval of outstanding Policies & Procedures; Implementation of approved Policies and Procedures; Development of an Integrated Project Plan based on the Operational Plans of Branches for the 2006/07 financial year. Monitoring the implementation of the ORP in the Centres of Excellence; Finalization of Compulsory Programme Policy and piloting of programmes in Centres of Excellence; Development of an instrument / mechanism to measure the impact and effectiveness of all programmes and services; 6/2/2006 29 Way forward Development of an automated Quality Assurance system; Development of measures to improve the working environment; Further training of functionaries on: 6/2/2006 Unit Management ‘Ideal Correctional Official’ ORP Feedback on matrixes 30 Thank you Together we can… Build a caring correctional system that truly belongs to all 6/2/2006 31