Transcript Document
Building Discovery: Born digital realities UKAD Forum 2015 Emma Bayne, Jone Garmendia, Caroline Pegden and Anthea Seles • Born-digital transfers at The National Archives and the challenges ahead of us: o Scalability o Cataloguing standards o Accessibility for end-users 3 On our way to become a “digital archive by design”… Start of the Digital Record Infrastructure (DRI) project Creation of the Digital Preservation Department 2001 2003 2005-2008 ERO (Electronic Records Online) Digital Archive 4 Finalisation of the pilot phase Seamless Flow Programme 2011 2013 Start of the Digital Transfer Project, with 6 government departments pilots to “learn by doing” 2015 2016 First large scale, business-as-usual borndigital transfers Why is it important, now? Cumulative number of government departments expected to transfer born-digital records to The National Archives 5 Source: Business intelligence review; Digital Record Transfer Report (2012) What are the challenges ahead of us? Key questions to solve Overall Appraisal and Selection • How to ensure that the defined process is operational and scalable, for government departments and The National Archives? • What is the date that triggers transfer compliance under the Public Records Act? How to perform appraisal and selection in unstructured environments? How to deal with hybrid records and email collections? • • Sensitivity review Transfer Ingest and Accession • How to address the challenge of sensitivity review at scale, on personal and other types of sensitivities? • • What are the minimum mandatory metadata requirements at transfer? How to capture the date of digital records, accurately? • How to ensure that DRI1 is able to ingest the records in time in a scalable and cost-effective way? How to ensure that the formats presented on our catalogue, Discovery, are accessible to the public, easy to search and browse? • 6 1: Digital Record Infrastructure 7 8 9 LEV 2/CCWS/Z LEV 2/CCWS/Z/1 LEV 2/CCWS/Z/2 LEV 2/1/235 10 • No sub-series or sub sub-series for born digital • Digital folders are not ingested as individual information assets (catalogue entries) 11 Arrangement: 12 This born digital record was arranged under the following file structure: Quality of descriptions 13 14 To conclude… • Lots of questions and challenges… • … but also some answers that we are testing with our government departments pilots • … new opportunities and functionalities offered by technology that we need to explore further We are not the only ones - most of the UK and international peer institutions are experiencing similar challenges. There is a lot of room for collaborative exchanges and learnings in the digital field! 15 Thank you! Q&A Emma Bayne, Head of Systems Development – [email protected] Jone Garmendia, Head of Cataloguing – [email protected] Caroline Pegden, Digital Transfer Programme Manager – [email protected] Anthea Seles, Digital Transfer Manager [email protected] 16