Transcript Document
Building Discovery: Born digital realities
UKAD Forum 2015
Emma Bayne, Jone Garmendia, Caroline Pegden and Anthea Seles
• Born-digital transfers at The
National Archives and the
challenges ahead of us:
o Scalability
o Cataloguing standards
o Accessibility for end-users
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On our way to become a “digital archive by
design”…
Start of the Digital
Record Infrastructure
(DRI) project
Creation of the
Digital Preservation
Department
2001
2003
2005-2008
ERO (Electronic
Records Online)
Digital Archive
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Finalisation of the pilot
phase
Seamless Flow
Programme
2011
2013
Start of the Digital
Transfer Project, with 6
government
departments pilots to
“learn by doing”
2015
2016
First large scale,
business-as-usual borndigital transfers
Why is it important, now?
Cumulative number of government departments
expected to transfer born-digital records to The
National Archives
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Source: Business intelligence review; Digital Record Transfer Report (2012)
What are the challenges ahead of us?
Key questions to solve
Overall
Appraisal and
Selection
•
How to ensure that the defined process is operational and scalable,
for government departments and The National Archives?
•
What is the date that triggers transfer compliance under the Public
Records Act?
How to perform appraisal and selection in unstructured
environments?
How to deal with hybrid records and email collections?
•
•
Sensitivity
review
Transfer
Ingest and
Accession
•
How to address the challenge of sensitivity review at scale, on
personal and other types of sensitivities?
•
•
What are the minimum mandatory metadata requirements at transfer?
How to capture the date of digital records, accurately?
•
How to ensure that DRI1 is able to ingest the records in time in a
scalable and cost-effective way?
How to ensure that the formats presented on our catalogue,
Discovery, are accessible to the public, easy to search and browse?
•
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1: Digital Record Infrastructure
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LEV 2/CCWS/Z
LEV 2/CCWS/Z/1
LEV 2/CCWS/Z/2
LEV 2/1/235
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• No sub-series or sub sub-series for born digital
• Digital folders are not ingested as individual
information assets (catalogue entries)
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Arrangement:
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This born digital record was arranged under the following file structure:
Quality of descriptions
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To conclude…
•
Lots of questions and challenges…
•
… but also some answers that we are
testing with our government departments pilots
•
… new opportunities and functionalities offered by technology that
we need to explore further
We are not the only ones - most of the UK and international peer
institutions are experiencing similar challenges. There is a lot of room
for collaborative exchanges and learnings in the digital field!
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Thank you!
Q&A
Emma Bayne, Head of Systems Development –
[email protected]
Jone Garmendia, Head of Cataloguing –
[email protected]
Caroline Pegden, Digital Transfer Programme Manager –
[email protected]
Anthea Seles, Digital Transfer Manager
[email protected]
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