Transcript Spring Team Meeting

Spring Team Meeting
Summary
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Organisational Issues
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Agreed to new terms of reference – needs rewrite
Send proposals for changes by email to conference chairs
Volker Schaa nominated as Chairman
Ivan Andrian appointed deputy chairman
Training needed for new repository content manager
Budget line in conference programme request to SC
– Needs proposal of structure at PAC SC meeting
• J. Poole needs to follow up the activities for JACoW website
and SPMS for succession
• Agree to push for regional support centres
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North America is OK
Europe needs further negotiation – J. Poole
Asia in the hands of S. Kurakawa
Task needs quantifying and clarification – J. Poole
TM Trieste Summary, March 2007, J. Poole
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Conference Reports
• Editors can use laptop plus a fixed 19” screen
• Plone was OK for a short-lived website, but not for perpetual
sites
• How long should a conference database be left active and
should it be maintained
• Repatriation needs following up – LINAC is the prototype
• Change SPMS screen text to refer to Operating System
rather than platform (i.e. windows, mac, Linux etc.
• Can we force authors to send a PostScript ?
• Only need .dot template for WORD
TM Trieste Summary, March 2007, J. Poole
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Editing
• Editor manual to be written up from presentation but with
many more screen shots.
• JACoW keywords need updating
• Agree to prototype InDiCo – JPSP prototype with ERL
– J. Poole and V. Schaa to follow up
• Some suggestions for enhancements in the feedback from
FEL’06, APAC’07 and Cyclotrons
• Use PitStop pre-flight to check when processing ?
• New package for credit card payment developed
– Will be written up by Ivan Andrian
TM Trieste Summary, March 2007, J. Poole
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Scripts
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Some modifications agreed – suppress pdfopt, etc.
Minimal XML set is defined
Speedcommander recommended
Integrate new keywords list in download
Update version on GPL site
Change label on GPL site
TM Trieste Summary, March 2007, J. Poole
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SPMS
• Documentation:
– Ivan Andrian to set up a WIKI
– Recent experience reported here should be added
(setting up Oracle etc.)
– C. Petit-Jean-Genaz to send her tutorial writeup
– General (JACoW_DB mailings) enquiries to be added
• Documentation workshop needs planning
• Launch project to interface to a package for printing
badges etc. ?
TM Trieste Summary, March 2007, J. Poole
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Templates
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Only .dot
One version of WORD for PC
One version of Word for Mac (2004)
Content changes:
– Title to change to JACoW Conferences
• LaTeX to force upper case title with mixed case in ‘JACoW’
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Explicit style details
Techniques for inserting figures
More reference examples
Ensure that there is a multi-line caption
TM Trieste Summary, March 2007, J. Poole
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Template Actions
• John to update text and send it to Martin, Cathy
and Christine
• Martin to modify the LaTeX templates
• Cathy to modify the word templates
• Christine to modify the Mac templates
TM Trieste Summary, March 2007, J. Poole
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Final Sessions
• Clean up documentation on JACoW site
• Nothing really new in Acrobat 8 but it should work
as specified
• Perhaps we move to Acrobat 8 in 2008, but stay at
PDF1.4 ?
• Open Office – its is coming, but nothing dramatic in
store for us.
TM Trieste Summary, March 2007, J. Poole
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