Transcript Email Presentation.pps - Utah Electronic High School

EMAIL
Communicating electronically:
one computer to another
computer
Email Requirements
Computer
ISP: Internet Service
Provider
Email Address
Email Address
No spaces between any of
the 3 parts
 Username:
gjohnson
 ISP: @qwest
 Domain: net
[email protected]
[email protected]
Types of Domains
EDU
GOV
MIL
COM
NET
INT
ORG
Types of Domains
com
Commercial
edu
Education
gov
Government
int
International
mil
Military
net
Network
org
Organization (non-profit)
What Can You Do With
Email?
Delete It
Move or Save It
Print It
Forward It
Reply to It
It is more important
than ever that today’s
business students learn
the concepts and
appropriate applications
of email systems rather
than only the
keystrokes
Advantages of Email
 Information can be distributed faster to many
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people
People can respond faster
Saves Time and Money
Time zones—No Problem
Eliminates telephone tag
Can read at one’s own convenience
Messages composed and delivered any time
regardless of holidays or weekends.
Disadvantages of Email
 Email is not private
 Permanent record of email message is
stored by ISP—even deleted messages
 Email can be placed under subpoena
 Once sent, it cannot be retracted (there
are exceptions)
 You lose control. Any email can be
forwarded easily by the recipient to
anyone the recipient chooses
Guidelines for Email
 One subject per message: ALWAYS USE SUBJECT
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LINE
What would your reaction be to the message?
Message needs to be correct, concise, and clear
Maintain goodwill of recipient
Use paragraphs
When replying only include enough of the original
message to make sense.
Remember common courtesies like “Please” and
“Thank you”
Guidelines Continued
Be sure to proofread and spell check all your
emails.
If your email does not have a spell check
program, type the message in Word then you
can spell check it there. You can then copy
your message into your email program.
Capitalize I and the beginning letter in
sentences.
Contacts/Address Book
If you are going to be using an email
address more than once, you will
probably want to include it in your
contacts (address book).
You can include additional information
(i.e. address, telephone number,
birthday) in your address book.
Distribution Lists
A distribution list is a collection of
contacts. It provides an easy way to
send messages to a group of people.
You can easily add and delete names in
a distribution list, send it to others, and
print it.
Cc and Bcc
Cc is an abbreviation for carbon copy. If you
add a recipient's name to this box in a
message, a copy of the message is sent to
that recipient, and the recipient's name is
visible to other recipients of the message.
Bcc is an abbreviation for blind carbon copy.
If you add a recipient's name to this box in a
message, a copy of the message is sent to
that recipient, and the recipient's name is not
visible to other recipients of the message.
Signature
 Use signature on your messages
 Usernames can be anonymous
 Your personal business card
 Search the Help feature within your email
program for steps to create a signature
*****************************************
Shelly Iosefa
Business Department
Have a great day!
******************************************
Netiquette
 Proper protocol when using email
 What’s acceptable and what is not
 By using email you agree to abide by the
protocol
 CAPS = shouting
 SPAM: unwelcome email and
advertisements
Emoticons
 Transmits an emotion in email
:) or :-)Expresses happiness,
sarcasm, or joke
:-/ or :-\Indicates undecided, confused, or
skeptical. Also
:( or :-(Expresses unhappiness
:/ or :\.:Q or :-Q Expresses confusion:S or
:] or :-]Expresses jovial happiness
:-S Expresses incoherence or loss of words
:[ or :-[Expresses despondent
unhappiness
:@ or :-@Expresses shock or screaming
:D or :-D Expresses jovial
happiness
:I or :-I Expresses indifference
:O or :-O Indicates surprise, yelling or
realization of an error ("uh oh!")
Acronyms
 Abbreviations used for common
phrases.
 Recipient needs to know the acronym’s
meaning
•AAMOF: as a matter of fact
•BBFN: bye bye for now
•BFN: bye for now
•BTW: by the way
•BYKT: but you knew that
•CMIIW: correct me if I'm wrong
•<G>Grinning
•<J>Joking
•<L>Laughing
•<S>Smiling
•<Y>Yawning
Emoticons and
Acronyms
Do not overuse these items because
many people may not know what they
mean.
These are not usually used in business
correspondence or formal emails.
These are usually used with your
friends or in chat rooms.