Transcript csis.fcmat.org

End of Year (EOY) 1 & 4 Reporting
Course Completion,
CTE, and Waivers
End of Year Training 1 & 4 v1.32, June 13, 2013
Who’s Supposed to Be Here
Individuals assigned to
CALPADS maintenance
2
Supervisor of staff
assigned to CALPADS
End of Year Training 1 & 4 v1.32, June 13, 2013
Training Sequence
Essential 1:
Overview & Requirements
Essential 2:
Interface & Administration
Essential 3:
Data Submission
Essential 4:
Anomalies
Fall 1
Fall 2
End of
Year 2 & 3
3
Spring 1
End of
Year 1& 4
End of Year Training 1 & 4 v1.32, June 13, 2013
Rules
Mute yourself
HOLD
Silence
cellphones
1
conversation
at a time
4
End of Year Training 1 & 4 v1.32, June 13, 2013
Agenda
5
Overview
EOY 1: Course Completion
& CTE Status
EOY 4: Waivers &
Exemptions
Wrap-Up
End of Year Training 1 & 4 v1.32, June 13, 2013
Overview
6
End of Year Training 1 & 4 v1.32, June 13, 2013
Acronyms
EOY [ee-oh-why] End of Year
CTE [see-tee-ee] Career Technical Education
CALPASS [kal-pass] California Partnership for Achieving
Student Success
ROP/C [ar-oh-pee-see] Regional occupation program or center
AVID [av-idd] Advancement Via Individual
Determination
IB [eye-bee] International Baccalaureate
7
End of Year Training 1 & 4 v1.32, June 13, 2013
Acronyms
UC [you-see] University of California
CSU [see-ess-you] California State University
CAHSEE [kay-see] California High School Exit Exam
ELA [ee-ell-ay] English-Language Arts
8
End of Year Training 1 & 4 v1.32, June 13, 2013
Information Reported in EOY
EOY1: Course Completion and Career
and Technical Education (CTE)
Count of completed courses and CTE
students
EOY4: Student Waivers
Count of CAHSEE Waivers and Exemptions
9
End of Year Training 1 & 4 v1.32, June 13, 2013
School Types Which Need to Report
Participants
EOY 1
EOY 2 EOY 3 EOY 4
Crs Staff CTE
Pgm
Disc
Waiv
Y= Expected to submit data
N= NOT allowed to submit data
P= Permitted but not expected to submit data
School Type
Traditional (non-educational options
schools)
Y
Y
Y
Y
Y
Y(2)
District Level Programs (Independent
Study and Home Hospital Programs)
P
P
P
P
P
P(2)
County Community
P
P
Y
Y
Y
Y
District Community Day
P
P
Y
Y
Y
Y(2)
Youth Authority Schools (currently called
Division of Juvenile Justice)
P
P
Y
Y
Y
Y(2)
Juvenile Court Schools
P
P
Y
Y
Y
Y(2)
Continuation High Schools
P
P
Y
Y
Y
Y(2)
Opportunity
P
P
Y
Y
Y
Y(2)
Alternative Schools of Choice
Y
Y
Y
Y
Y
Y(2)
State Special Schools
Y
Y
Y
Y
Y
Y(2)
Home and Hospital Schools(7)
P
P
Y
Y
Y
Y(2)
Special Education Consortium
P
P
Y(1)
Y
Y
Y(2)
Special Education
P
P
Y(1)
Y
Y
Y(2)
Non-Public School Group (0000001) (3)
N
N
N
P
P
P
ROP/ROC(5)
N
N
N
N
N
N
10
(1)
Students completing courses in grades 712 only
(2) Only schools with students in grades 10-12
(3) Records for students enrolled at Nonpublic
Nonsectarian Certified Schools (NPS) should
be submitted using school code 0000001 in
the School of Attendance field (1.05) and NOT
the individual NPS school codes. The actual
NPS school code is submitted in the School of
Attendance NPS field (1.06)
(5) ROC/Ps will not submit data directly to
CALPADS. CALPADS will collect data on
student ROC/P course enrollment and
completion through the student's primary
school course enrollment and completion
submission.
(7) Home and Hospital schools are assigned a
distinct county-district-school code and are
not the same as a district-level operated
Home and Hospital Program
End of Year Training 1 & 4 v1.32, June 13, 2013
Grades Which Need to Report
Participants
EOY 1
Crs
EOY 2 EOY 3 EOY 4
Staff CTE
Pgm
Disc
Waiv
School Grade Levels Served
11
Infants - IN
N
N
N
Y(8)
N
N
Toddlers - TD
N
N
N
Y(8)
N
N
Prekindergarten - PS
N
N
N
Y(8)
N
N
Kindergarten - KN
N
N
N
Y
Y
N
First Grade - 01
N
N
N
Y
Y
N
Second Grade – 02
N
N
N
Y
Y
N
Third Grade – 03
N
N
N
Y
Y
N
Fourth Grade – 04
N
N
N
Y
Y
N
Fifth Grade – 05
N
N
N
Y
Y
N
Sixth Grade – 06
N
N
N
Y
Y
N
Seventh Grade – 07
P
P
P
Y
Y
N
Eighth Grade – 08
P
P
P
Y
Y
N
Ninth Grade – 09
Y
Y
Y
Y
Y
N
Tenth Grade – 10
Y
Y
Y
Y
Y
Y
Eleventh Grade – 11
Y
Y
Y
Y
Y
Y
Twelfth Grade – 12
Y
Y
Y
Y
Y
Y
Ungraded Elementary – UE
N
N
N
Y
Y
N
Ungraded Secondary – US
P
P
P
Y
Y
Y
Adult – AD
N
N
N
N
N
N
(8)
Updated SINF data for Infant, Toddler, and
Prekindergarten in EOY 2 are only required for
purposes of certifying report 5.4 - Homeless
Students Enrolled - Unduplicated Count by
School
End of Year Training 1 & 4 v1.32, June 13, 2013
How Data Was Reported Before
EOY
12
Data
Previous Method
1
Course
Completion
None
1
CTE
Secondary section of Carl Perkins CDE 101 E-1
4
Waivers
CAHSEE Waiver Data Collection
End of Year Training 1 & 4 v1.32, June 13, 2013
How Data Will Be Used
13
EOY
Data
Funding
Legislation
Used for
Parallel
1
Course
Completion
None
None
DataQuest
No
1
CTE
Carl Perkins
grant
None
Carl Perkins Program,
DataQuest
Yes
4
Waivers
None
California Code of Regulations, Title
5, Division 1, Chapter 2, Subchapter
6, Article 2, Section 1207.1
DataQuest
No
End of Year Training 1 & 4 v1.32, June 13, 2013
Updating CALPADS for End of Year
Update CALPADS with EOY records
throughout the Academic Year (AY)
July 1, 2012 – June 30, 2013
Any student enrolled during the
Academic Year will be counted
All new and updated records must
be posted the day before certifying
to be included in the snapshot
14
End of Year Training 1 & 4 v1.32, June 13, 2013
What Record Types to Enter or Update
Online
SSID Enrollment
Student Information
Student Program
Staff Demographics
Course Section Completion
Student Course Section
Completion
Student Career
Technical Education
Student Discipline
Student Waivers
* Full replacement files
15
Batch
SENR
SINF
SPRG
SDEM
CRSC*
SCSC*
End of Year
1
4
U
U
U
U
U
U
U
R
R
SCTE*
R
SDIS*
SWAV*
U= Update
R=Required
R
Do not submit SASS. It is not
required for EOY and submitting
it may wipe out Fall 2 data
End of Year Training 1 & 4 v1.32, June 13, 2013
Batch Submission
1
2
3
4
EOY file types are
highlighted. Submit updates
on other file types as
needed to ensure accuracy.
16
End of Year Training 1 & 4 v1.32, June 13, 2013
End of Year Roles
End of Year 1
EOY1 Data collection Certifier
SDEM
CRSE
SCTE
End of Year 4
EOY4 Data collection Certifier
SWAV
All
Superintendent Certifier
SENR
SINF
17
End of Year Training 1 & 4 v1.32, June 13, 2013
Important Dates for EOY 1-4
Snapshot
starts
April 29
Certification
deadline
July 31
Amendment
window
September 11
CALPADS Calendar:
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
18
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Course Completion &
CTE Status
19
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Purpose
Count of
departmentalized
courses completed
DataQuest
CA Department of
Education
Count of Career
Technical Education
participants
20
Carl Perkins Program
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Information Reported
Courses Completed
CTE Participants
Courses completed are not compared to
course enrollment reported during Fall 2
21
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Terminology
CTE Participants
Completers
Completed a
pathway
Concentrators
Non-concentrator
On a pathway
Completed a CTE course
but not on a pathway
CTE Pathway
A sequence of courses providing academic knowledge and skills needed to
prepare students for further education and careers… and which may lead to
proficiency, a credential, a certificate, or a degree in a given career path.
22
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Data Included
Course Completion
23
SSID
Enrollment
Student
Information
Course
Section
Completion
Primary,
secondary, or
short term
enrollments
Grades 7-12
and US
Departmentalized
courses including
ROP/C
Student
Course
Section
Completion
Staff
Demographics
Enrollment in
departmentalized
courses including
ROP/C
Teachers of
courses
completed
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Data Included
Course Completion
Do Not Submit
Optional
Student aide
Homeroom
Before/after school
Study hall
Summer session*
24
* Unless the student is already
enrolled in your school during
the normal school year, do not
submit summer course
completion records.
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Data Included
Career and Technical Education
25
SSID Enrollment
Student
Information
Primary, secondary, or
short term enrollments
Grades
7-12 and
US
Concentrators
or Completers:
Student CTE
NonConcentrators:
Student Course
Section Completion
Departmentalized
CTE courses
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Required Fields
Course Completion or CTE Non-Concentrator
Record
Element(s)
Values and/or Notes
SENR
Enrollment status
10, 20 or 30
SINF
Grade Level
07-12, or US
SDEM
SEID
Matches SEID in one or more CRSC records
CRSC
Reporting LEA
School of Course Delivery
Academic Year ID
CRS-State Course Code
CRS-Local Course ID
CRS-Course Name
CRS-Course Content Code
CRS-UC CSU Approved Indicator
Course Section ID
Academic Term Code
SEID
Valid SEID or 9999999999
Local Staff ID
See the CALPADS File Specifications (Forms) on the Resources
slide near the end of the presentation for detailed field requirements
26
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Required Fields
Course Completion or CTE Non-Concentrator
Record
Element(s)
Instructional Strategy Code
CRSC
SCSC
continued
Values and/or Notes
300 or 700 if applicable
Independent Study Indicator
Distance Learning Indicator
Y or N
Education Program Funding Source Code
113 if CA Partnership Academy Course
Student Credits Attempted
Student Credits Earned
9-12 grade students only
Student Course Final Grade
UC/CSU Admission Requirement Code
Marking Period Code (SCSC)
27
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Required Fields
CTE Non-Concentrator
Record
Element(s)
Values and/or Notes
CRSC
CRS-State Course Code
4000-5955 for Non-concentrators
CRSC
CRS-CTE Technical Preparation Course Indicator
Y
CTE Concentrator
Record
Element(s)
Values and/or Notes
SENR
Enrollment status
10, 20, or 30
SINF
Grade Level
07-12, or US
SCTE
CTE Pathway Code
<Any valid code>
CTE Completer
Record
28
Element(s)
Values and/or Notes
SENR
Enrollment status
10, 20, or 30
SINF
Grade Level
07-12, or US
SCTE
CTE Pathway Completion Academic Year ID
<Valid year range>
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding or Maintaining
Course Section Completion Data
1
2
4
3
5
6
Make sure the academic year is
correct and Submission Type is
set to Course Completion
7b
7a
29
Click add a new
course section
Click edit an existing
course section
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Course Section
Completion Data
Required
Conditional
Course Instructional Level
Code is referred to as Non-Std
Instr Level in snapshot reports
Fields not relevant to EOY1 are
not required or stored by
CALPADS and are greyed out
when editing course section
records
30
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student Course
Section Completion Data
1
2
via Course Section
3
4
5
6
Make sure Submission Type is
set to Course Completion
7
31
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student Course
Section Completion Data
via Course Section
8
32
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student Course
Section Completion Data
via Course Section
9b
9a
33
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student Course
Section Completion Data
via Course Section
Enter the SSID, then click Lookup.
10
11
Add a record for
each marking
period that
accrues credits for
which a grade is
given within a
single course.
Required if student grade
level is 9-12 or US
Required
Conditional
34
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student Course
Section Completion Data
via Student
1
2
3
4
5
6
7
35
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student CTE
Status
via Student
1
3
2
4
5
36
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Online – Adding Student CTE
Status
via Student
6
7
Required
Conditional
37
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Error Highlights
Rejected Records
Error Code
Severity
Error Message
GERR001
F
SCSC: Student Course Final Grade - required
SCSC: Marking Period – required
SCTE: CTE Pathway Code - required
SDEM0107
F
Invalid Staff Age
SASS0257
F
Invalid Assignment Code for Employee on Leave
SCSC0140
F
Missing Student Credits Attempted
SCSC0141
F
Missing Student Credits Earned
SCTE0242
F
Invalid CTE Pathway Completion Academic Year ID for Academic Year
Certification Errors
Error Code
38
Severity
Error Message
CERT054
F
Staff Demographics Missing
CERT081
W
No Student Course Section Data for a Secondarily or Short Term Enrolled Student
CERT098
W
Student Course Section for SSID Not Enrolled during Report Period
CERT099
W
No Student Course Section Data for a Primarily Enrolled Student
CERT100
W
No Enrollment for Course Section
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Reports
3.16 – Educational Options
Course Completion –
Student Count
3.9 – Course Sections
Completed – Count by
Content Area for
Departmentalized
Courses
3.10 – Course Sections
Completed – Count and
Details for
Departmentalized Courses
3.12 – Career
Technical Education
Participants – Count
Disaggregated
3.13 – Career Technical
Education Participants –
Student List
3.14 – Career
Technical Education
Concentrators and
Completers – Count
by Pathway
3.15 – Career Technical
Education Concentrators
and Completers – Student
List
39
3.11 – Course
Sections Completed
– Student List for
Departmentalized
Courses
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: 3.9 - Course Sections Completed
Course Completion (CRSC) data
Student Course Section
Completion (SCSC) data
# of Students Completing
at Least One Section of
Local Course
Course
School School
State Course
ID &
# Course
Code
Name Content Area
Code
Course Name Sections Males Females
Total
5814530 FCMAT 14-English
2101ENG0015
80
70
150
High
Language Arts
Comprehensive Comprehensive
English
English
ENG54-English
6
90
91
181
Language &
Composition
2106-English
PE01-English
4
25
100
125
Literature
Literature 1
15-Foreign
2215-Chinese MA44-Chinese
3
20
20
40
Language
(Advanced)
4
18-Mathematics 2414-Analytic AB767
150
62
212
geometry/ pre- Advanced
calculus
Mathematics
Course Completion counts exclude courses that are:
- Completed by students in grades K-6
- Self-contained (course code=1000)
40
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: 3.12 - Career Technical Education
Participants
Click
Student CTE
to expand the view of the data (SCTE) data
Student Course Section
Completion (SCSC) data
School School
# CTE Concentrators
# CTE NonTotal CTE
Code
Name Gender Ethnicity/Race (including Completers) * Concentrators Participants
5814530 FCMAT F
Hispanic
88
14
102
High
White
2
3
5
M
All
All
90
17
107
Hispanic
45
5
50
Asian
25
5
30
Multiple
5
5
10
Missing
1
1
2
All
76
16
92
Hispanic
133
19
152
White
2
3
5
Asian
25
5
30
Multiple
5
5
10
Missing
1
1
2
166
33
199
All
Includes CTE Pathways and CTE course completion records
45
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: 3.13 - Career Technical Education
Participants - Student List
School School
Student
Ethnicity/
Code
Name
SSID
Name Local ID Gender Grade
Race
5814530 FCMAT
Cooper,
4254697123
789984
M
10
White
High
Michael
Drew,
4254697123
840216
F
12
Hispanic
Janet
5814531 CSIS
Wilken,
4254697123
389118
M
06
Multiple
High
James
Enrollment
Status
CTE
Pathway
10201-Primary
Agriscience
01-Primary
Student CTE (SCTE) data
Absence of CTE Completion
Year indicates that student
was not a completer this
reporting year
132Education
01-Primary
Absence of CTE Pathway
code indicates courses only
(non-Concentrator)
Student Information (SINF) data
Student Program (SPRG) data
Key Indicators
CTE
Gifted and
Year Training
4 v1.32, June 13, 2013
Completer Title III Eligible Talented Title I Part C Special Pregnant orEnd ofLEP
(EL + 1 & Socio-economically
Year
Immigrants Education
Migrant
Education Parenting Selected RFEP) Disadvantaged
Y
Y
2010-2011
46
Y
Y
Y
Y
Y
Y
Y
EOY 1: 3.14 Career Technical Education
Concentrators and Completers – Count by Pathway
School Code School Name
CTE Pathway
5814530 FCMAT High 100-Agriculture Business
101-Agriculture Mathematics
TOTAL
CTE
Gender # Concentrators # Completers
F
2
2
M
23
15
All
25
17
F
0
0
M
5
1
All
5
1
F
2
2
M
28
16
All
30
18
Student Information (SINF) data
# Title III
Eligible
Immigrants
1
2
3
2
0
2
3
2
5
47
Pregnant or
Parenting
Student CTE
(SCTE) data
Student Programs (SPRG) data
Concentrator Key indicators
# Gifted and
# Title I
# LEP (EL +
Talented
Part C
# Special
Selected
Education
Migrant
Education
RFEP)
1
0
0
1
0
0
1
4
1
0
1
5
1
0
0
1
0
1
0
2
1
1
0
3
2
0
0
2
0
1
1
6
2
1
1
8
# Socioeconomically
Disadvantaged
Y
Y
N
Y
N
Y
N
N
N
CTE course completion records excluded from this report
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 1: Reminders
SEIDs submitted in
Course Section
Completion (CRSC)
records are
checked to make
sure a
corresponding Staff
Demographic
(SDEM) record
exists in CALPADS
(unless SEID is
9999999999)
49
End of Year Training 1 & 4 v1.32, June 13, 2013
Break Time!
5 minute break
Remember that you can attend the CALPADS Q & A
sessions on Wednesdays at 3 p.m. if you have
additional questions during the submission window.
Sign up on the CSIS CALPADS training registration
page listed in the Resources section near the end of
this presentation.
50
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Waivers & Exemptions
51
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Purpose
Waivers and
exemptions that
have been
granted, denied or
withdrawn
52
CA Department of
Education
Reporting per
California Code of
Regulations, Title
5, Section 1207.1
DataQuest
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Information Reported
Waivers
Exemptions
53
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Terminology
As of July 1, 2009 students
with disabilities (Special Ed or
504 Accommodation Plan)
are not required to pass the
CAHSEE to graduate
Waiver
Allows a student to
pass the CAHSEE
with a modified score
and accommodations
Exemption
Indicates that a student
is required to take the
CAHSEE, but not
required to pass
54
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Data Included
Waivers or Exemptions
SSID Enrollment
Student
Information
Student Program
If student exited, exit
date is between
7/1/2012 and
8/15/2013;
completion status is
106 or 108
Grades
10-12, or
US
Program Type = 144
(Special Ed) or 101
(504 Accommodation
Plan)
Waiver or
Exemption
Primary or
specialized services
enrollments
55
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Required Fields
Waivers and Exemptions
Record
Element(s)
Values and/or Notes
Enrollment Status Code
10 or 40
SENR
Student School Start Date & Student School Exit Date
Enrollment between 7/1/2012 and
8/15/2013
SINF
Grade Level Code
10-12 or US
Education Program Code
144 (Special Education) or
101 (504 Accommodation Plan)
SPRG
SWAV
SSID
Local Student ID
Student Legal First Name
Student Legal Last Name
Student Birth Date
Student Gender Code
Education Regulatory Exemption Outcome Start Date
See the CALPADS File Specifications (Forms) on the Resources
slide near the end of the presentation for detailed field requirements
56
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Required Fields
Waivers
Record
SENR
SWAV
Element(s)
Values and/or Notes
Student School Completion Status
blank or 106
Education Regulatory Exemption
1 (Math waiver), 2 (ELA waiver)
Education Regulatory Exemption Outcome
1 (Granted), 2 (Denied) or 3 (Withdrawn)
Exemptions
Record
SENR
SWAV
Element(s)
Values and/or Notes
Student School Completion Status
blank or 108
Education Regulatory Exemption
3 (Exemption)
Education Regulatory Exemption Outcome
1 (Granted)
CALPADS will reject exemption records for students
whose grade level does not equal 12 (SWAV0260).
57
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Online - Adding Waivers or
Exemptions
1
2
4
3
Search for an existing SSID
or choose a list to view
5
6
58
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Online - Adding Waivers or
Exemptions
Add a new waiver records or edit existing waiver records
7b
7a
Required
59
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Error Highlights
Rejected Records
Error Code
Severity Description
SWAV0158
F
Duplicate waiver
SWAV0205
F
Education Regulatory Exemption Outcome Start Date is outside the
Academic Year Date Range submitted
SWAV0209
F
Missing Disabled Student Program Record
SWAV0228
W
Potential Invalid Grade Level
SWAV0229
F
Student has three granted Education Regulatory Exemptions
Certification Errors
Error Code Severity Description
60
CERT072
W
No Waiver Data Submitted for a Student with a 106 or 108 School
Completion Status
CERT092
F
Missing Disabled Student Program Record
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Reports
6.1 – CAHSEE
Waivers and
Exemptions - Count
61
6.2 – CAHSEE
Waivers and
Exemptions – Count
Disaggregated
6.3 – CAHSEE
Waivers and
Exemptions –
Student List
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: 6.1 - CAHSEE Waivers and Exemptions Count
CAHSEE Math Waiver (1)
School
Code
5814530
School
Name
FCMAT High
5814531
CSIS High
58
5
5
2
1234567
123 High
64
20
2
6
118
35
12
12
TOTAL – Selected Schools
Total
Requested # Granted # Denied # Withdrawn
63
10
5
6
Student Waiver (SWAV) data
CAHSEE ELA Waiver (2)
CAHSEE Exemption (3)
# Granted # Denied # Withdrawn # Granted # Denied # Withdrawn
20
4
4
8
0
3
20
7
5
5
0
4
3
2
8
16
0
5
43
13
17
29
0
12
Student must have a Special Ed (144) or a 504 Accommodation Plan (101)
record during the reporting period that also overlaps the student’s enrollment
in the LEA.
62
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: 6.2 - CAHSEE Waivers and Exemptions Count Disaggregated
Click
to expand the view of the data
School
School
Code
Name
5814530 FCMAT High
Regulatory
Exemption
1-CAHSEE
Math Waiver
2-CAHSEE
ELA Waiver
All
63
Student Waiver (SWAV) data
Ethnicity/
Gender
Race
F
Hispanic
White
All
M
Hispanic
White
All
All
Hispanic
White
All
F
Hispanic
All
All
Hispanic
All
F
Hispanic
White
All
M
Hispanic
White
All
All
Hispanic
White
All
Total
Requested
12
9
21
14
11
25
26
20
46
10
10
10
10
22
9
31
14
11
25
36
20
56
# Granted
(1)
4
2
6
7
8
15
11
10
21
4
4
4
4
8
2
10
7
8
15
15
10
25
Outcome
# Denied # Withdrawn
(2)
(3)
7
1
5
2
12
3
6
1
3
0
9
1
13
2
8
2
21
4
6
0
6
0
6
0
6
0
13
1
5
2
18
3
6
1
3
0
9
1
19
2
8
2
27
4
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: 6.3 - CAHSEE Waivers and Exemptions Student List
Regulatory Regulatory Outcome
School School
Student
Gende
Ethnicity/ Exemption Exemption
Start
Disability
Code
Name
SSID
Name Local ID
r
Grade Race
Code
Outcome
Date
Category
5814530 FCMAT
Cooper,
1-CAHSEE
220-Hard of hearing
4254697123
789984
M
11
White
1-Granted 3/4/2010
High
Michael
Math Waiver
(HH)
240-Speech or
Drew,
2-CAHSEE
7458123468
840216
F
12
Hispanic
2-Denied 5/12/2009
language
Janet
ELA Waiver
impairment (SLI)
5814531 CSIS
1-CAHSEE
Wilken,
High
6452868745
389118
M
11
Multiple Math Waiver 1-Granted 6/5/2008
James
1483772994
Craig,
Janice
456412
F
12
Missing
6942812645
Parish,
561565
Sandra
F
11
White
1-CAHSEE
Math Waiver
2-Denied
7/12/2009
220-Hard of hearing
(HH)
2-CAHSEE
220-Hard of hearing
3-Withdrawn 3/2/2008
ELA Waiver
(HH)
Student Waiver (SWAV) data
Disability Category based on most recent SPRG record for program 144
(Special Education). A blank indicates student has record for program 101
(504 Accommodation Plan).
64
End of Year Training 1 & 4 v1.32, June 13, 2013
EOY 4: Reminders
65
End of Year Training 1 & 4 v1.32, June 13, 2013
Wrap Up
66
End of Year Training 1 & 4 v1.32, June 13, 2013
Full Replacement Files
EOY
1
3
4
67
Rec Type
Operational Key Fields
CRSC
School of Course Delivery
Academic Year ID
Academic Term Code
SCSC
School of Course Delivery
Academic Year ID
Academic Term Code
Marking Period Code
SCTE
School of Attendance
Academic Year ID
SDIS
School of Attendance
Academic Year ID
SWAV
Academic Year ID
Reporting LEA
SSID
Education Regulatory Exemption Code
End of Year Training 1 & 4 v1.32, June 13, 2013
Programs Used for Report Sub-Groups
These programs are
used in reports (R) or
report filtering (F) on
SSIDs that have met
the criteria for inclusion
in one or more of the
EOY submissions. If
displayed in reports,
LEAs are expected to
assess their accuracy.
Legend
Value
F
Filters
R
Report
N/A
68
Used In
Not applicable
EOY
1-4
1
1
1
1
1
1
1
1
2
2
2
2
2
3
3
3
3
3
3
4
4
4
Report
1.0a
3.12
3.14
3.10
3.11
3.9
3.13
3.15
3.16
5.1
5.4
5.2
5.3
5.5
7.1
7.3
7.4
7.6
7.2
7.5
6.1
6.2
6.3
SocioEconomically
Migrant Ed (135) Disadvantaged Special Ed (144)
N/A
N/A
N/A
F
F
F
F, R
F, R
F, R
F
F, R
F, R
GATE
(127)
N/A
F
F, R
F, R
F, R
F, R
F, R
F, R
F, R
F
F
F
F, R
F
F
F
F
F
F, R
F
F
F
F
F, R
F
F, R
F
F, R
F
F, R
F
F
F
F
F
F
F, R
F
F
End of Year Training 1 & 4 v1.32, June 13, 2013
End of Year Steps
1. Setup
SIS
Roles
2. Update the CALPADS ODS
Submit
records
Fix rejected
records
Post records
3. Review Snapshot
Review and fix certification
errors, review warnings
Review reports
4. Certify
Level 1 (EOY 1-4 Data Collection Certifier)
69
Level 2 (Superintendent Certifier)
End of Year Training 1 & 4 v1.32, June 13, 2013
Certification Status
Each EOY snapshot
must be individually
certified at Level-1
and then at Level-2
70
End of Year Training 1 & 4 v1.32, June 13, 2013
Certification Details
4
2
1
3
71
1
Data Processor
1
2
4
2
Superintendent
or Administrator
1
3
4
End of Year Training 1 & 4 v1.32, June 13, 2013
Suggested Timeline
10
days
Complete SIS Data Population
4/29
10
days
Upload files and correct errors or
discrepancies as needed
5/10
10
days
Review certification reports, correct
errors, and fix discrepancies
5/24
10
days
Distribute reports for review and
approval
6/7*
1
day
Certify (level 1 and level 2)
7/31
Reminder: If you plan to decertify, allow adequate time to make corrections and for snapshots to run
* Make sure to adjust dates if your office closes earlier for summer
72
End of Year Training 1 & 4 v1.32, June 13, 2013
Certification Reminders
73
End of Year Training 1 & 4 v1.32, June 13, 2013
2012-2013 EOY Changes
Implemented
Functionality
8/13/2012
Reports
2/23/2013
Certification
74
Description
Included short term and secondary enrollments in CTE
reports
Added Level 1 and Level 2 buttons to the CALPADS
Certification Details screen
End of Year Training 1 & 4 v1.32, June 13, 2013
Resources
CALPADS Calendar
http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp
System Documentation
http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp
75
Document
Description
Sections
CALPADS File
Specifications (Forms)
File layout and
requirements for batch
submission
SENR, SINF, SPRG, SDIS,
SWAV, SDEM, CSRC, SCSC,
& SCTE tabs
CALPADS Code Sets
Detailed state code lists
CALPADS Valid Code
Combinations
Matches up related
codes
CALPADS Error List
Detailed error message
descriptions
CALPADS Data Guide
Detailed requirements
SENR, SINF, SPRG, SDIS,
SWAV, SDEM, CSRC, SCSC,
SCTE, EOY 1-4 tabs
End of Year Training 1 & 4 v1.32, June 13, 2013
Resources
Career Technical Education documents
http://www.cde.ca.gov/re/pn/fd/documents/cteframework.pdf
http://pubs.cde.ca.gov/CTE/index.aspx
http://www.cde.ca.gov/ci/ct/rp/basics.asp
CALPADS Training Registration
https://www.calpads.ca.gov/Training/
76
End of Year Training 1 & 4 v1.32, June 13, 2013
Support
Web:
http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone: 916-325-9210
E-mail: [email protected]
Listserv:
http://www.cde.ca.gov/ds/sp/cl/listservs.asp
77
End of Year Training 1 & 4 v1.32, June 13, 2013
Training Evaluation
Please complete our survey
78
End of Year Training 1 & 4 v1.32, June 13, 2013