Transcript No Slide Title

Indian Reservation
Roads High Priority
Projects
IRRHPP
Bureau of Indian Affairs
November 2005
Outline

PROGRAM DESCRIPTION - AUTHORITY

DISASTERS / EMERGENCIES

BIADOT/FLH DETERMINE ELIGIBILITY AND RANK

RANKING: NUMERICAL SCORING

TIME - LINE

APPLICATION PROCESS

CURRENT PROGRAM

FUTURE
Bureau of Indian Affairs
November 2005
IRR High Priority Projects

Consensus provision from rulemaking.

25 CFR 170.205 – 170.214 and Appendix
A to Subpart C.

A special funding pool for:
 tribes or governmental subdivision whose
annual allocation is insufficient to
complete its highest priority project;
 Emergency/disaster on any IRR facility
Bureau of Indian Affairs
November 2005
IRR High Priority Projects

Project must meet minimum IRR
requirements
 Inventory
 Identified as Highest Priority by Tribe
 Dollar Amount MUST be Greater Than Tribe’s
Annual IRR Allocation and less than $1 M

Emergency/Disaster Projects

IRRHPP is a component of the funding
methodology (TTAM) and available each
fiscal year
Bureau of Indian Affairs
November 2005
IRRHPP Funding
Annual Tribal Transportation Allocation Methodology
Authorization Amount
up to $275 M
Statutory and
regulatory set-asides
Remaining funding
available for
distribution
95%
5%
Authorization Amount
over $275M
Other
Takedowns
Tribal
Transportation
Planning per 23
USC 204(j)
Distribute upon
approval of each
tribe’s application
High Priority Projects
Relative Need
Distribution
Factor
Distribute as
part of the tribe’s
total allocation
Bureau of Indian Affairs
Distribute in accordance
with §§170.205-214
Statutory and
regulatory set-asides
Remaining funding
available for
distribution
12 ½%
75%
12 ½%
Population
Adjustment
Factor
Distribute as part of
the tribe’s total
allocation
November 2005
IRRHPP Funding
Projected Budgets (Estimates Only)
FY
Authorized Amount
IRRHPP
2005
300 M
12 M
2006
330 M
17 M
2007
370 M
21 M
2008
410 M
25 M
2009
450 M
29 M
Bureau of Indian Affairs
November 2005
IRRHPP Emergency / Disaster

HPP Emergency / Disaster related projects given highest
priority.

HPP Emergency / Disaster related projects NOT scored in
same manner as non-disaster HPP (FPL) projects.

HPP Provides funding for emergency / disasters based on
ERFO guidelines. HPP program accepts projects that
would otherwise have met the ERFO requirements but did
not meet the funding minimum – currently @ $700,000. If
a project is accepted by ERFO and is less than $700,000
HPP program WILL fund project and will assign higher
priority (see time-line).

One (1) disaster related project submitted for FY05.
Bureau of Indian Affairs
November 2005
IRRHPP Emergency / Disaster
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Notify the ERFO coordinator @ FLH

The ERFO Program offers amounts that exceed the
IRRHPP $1 Million limitation

HPP Project (event) may trigger others (Agencies) to meet
the dollar threshold.

Requirements
 Inventory
 Tribal Resolution
Bureau of Indian Affairs
November 2005
BIADOT/FLH Determine Eligibility and Rank
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
Robert Frazier, BIADOT
John Seabrook, FLH-FHWA
Greg Newhouse, BIA-Midwest Region, GLA
Tim Walker, BIA-Rocky Mountain Region
Charles Riley, BIA-Southwest Region
 Meetings – (2) March, (1) June,(1) August
Bureau of Indian Affairs
November 2005
HPP Project Scoring

HPP projects scored numerically based on
Appendix A Subpart C matrix

Disaster projects – NOT scored according to
matrix.

Scoring methodology based on rule and intent
of program.
Bureau of Indian Affairs
November 2005
IRR High Priority Project Scoring Matrix
Appendix A to Subpart C
Score
Accident and
Fatality Rate for
Candidate Route
(1)
10
5
3
1
0
Severe
N/A
Moderate
Minimal
No Accidents
Years Since Last
IRR Construction
Never - Pre 1991
Project Completed
Last Project
More Than 10
Years Ago
Last Project 5 - 9
Years Ago
Last Project
Within 1 to 4
Years
Currently Has
Project
Readiness To
Proceed to
Construction or
IRRBP Design
Need
Bridge
Replacement
PS&E
Development
Project
Bridge
Rehabilitation
PS&E
Development
Project
Non - Bridge
PS&E
Development
Project
N/A
PS&E Complete
AND Approved
Percentage of
Project Matched
By Other Funds
N/A
80 % or More By
Other Funding
Sources
20 - 79 % By
Other Funding
Sources
1 - 19 % By
Other Funding
Sources
No Other
Funds
Amount of Funds
Requested (2)
N/A
$250,000 or Less
$250,001 $500,000
$500,001 $750,000
Over $750,000
Geographical
Isolation
No External
Access to
Community
Substandard
Primary Access
to Community
Substandard
Secondary
Access to
Community
Substandard
Access to
Tribal Facility
All Weather
Access For:
Addresses All
6 Elements
Addresses 4 or 5
Elements
Addresses 3
Elements
Addresses 2
Elements
* Employment
* Commerce
* Health
* Safety
* Education
* Housing
N/A
Addresses 1
Element
Scoring Elements
 Accident & Fatality Rate for Candidate Route.
10
5
3
1
0
Severe
N/A
Moderate
Minimal
No Accidents
 HPP Committee recently concluded this scoring element. Intent
was to utilize National Highway Traffic Safety Board Standards,
but standards did not exist.
 Committee recommends use of the State of Colorado, Weighted
Highway Index. Score will be evaluated relative to a national
average based on data submitted.
 Required Data Elements – AADT, Crash Severity – Fatality, Injury,
and Property Damage Only.
 Supply data if it exists – utilize state DoT data if available.
 Will Score a ‘0’ if no data is supplied or if the data is not verifiable
or of the correct format.
Bureau of Indian Affairs
November 2005
Scoring Elements
 Years Since Last IRR CONSTRUCTION
Project Completed.
10
5
3
1
0
Never
> 10 Years
5 - 9 Years
1 - 4 years
Has Project
 Program intent is to award tribes that haven’t
had a recent project.
 Term NEVER applies to pre 1991. BIADoT
Verification
Bureau of Indian Affairs
November 2005
Scoring Elements
 Readiness to Proceed to Construction OR
IRRBP Design Need.
10
PS&E Complete and
Approved
5
Bridge
Replacement
PS&E
Development
Project
3
Bridge
Rehabilitation
PS&E
Development
Project
1
Non-Bridge PS&E
Development
Project
0
N/A
 Intent of the program is to award based on readiness to go
into construction.
 Bridge component included due to the fact that IRRBP $$
cannot be used for PS&E development for bridges.
 PS&E Development for roads or other IRR facilities OK,
however usually low $ and within most tribes allocation
amount.
 Requires verification of APPROVED PS&E.
Bureau of Indian Affairs
November 2005
Scoring Elements
 Percentage of Project Matched by Other
Funds.
10
N/A
5
3
80 % or More By 20 – 79 % By
Other Funds
Other Funds
1
1 – 19 % By
Other Funds
0
No Match
 Intent of the program is to award based on
projects that are cooperative in nature.
 IRR Funds CANNOT be used as matching funds.
 Cannot use Soft Match $$ – Land, Labor etc.
 Percentage Based on Project Total
 Requires verification
Bureau of Indian Affairs
November 2005
Scoring Elements
 Amount of Funds Requested
10
5
3
1
0
N/A
< $250,000
$250,001 $500,000
$500,001 $750,000
Over
$750,000
 Maximum of $1,000,000.
Bureau of Indian Affairs
November 2005
Scoring Elements
 Geographic Isolation
10
5
No External Access to
Community
Substandard
Primary Access
to Community
3
Substandard
Secondary
Access to
Community
1
Substandard
Access to Tribal
Facility
0
N/A
 Maximum score clearly geared towards AK. Isolated from
the rest of the world. Water or Air only.
 Substandard Primary and Secondary Access scoring
methodology tied to IRR Inventory. Classification and
Construction Need.
 Substandard Access to Tribal Facility – Only Construction
need is looked at for these routes.
 Requires verification by means of IRR Inventory and other
data – maps – helps clarify scoring.
 Regional HPP Coordinator will assist during first level
review.
Bureau of Indian Affairs
November 2005
Scoring Elements
 All Weather Access Elements:
Employment – Commerce – Health – Safety – Education – Housing.
10
Addresses all 6
elements
5
Addresses 4 -5
elements
3
Addresses 3
elements
1
Addresses 2
elements
0
Addresses 1
element
 HPP Committee recently concluded this scoring element.
Need clarification of ‘All Weather Access’. Decided to score
all FY05 applications a ’10’ until clarification.
 All Weather Access defined by FHWA as a facility that
meets eligibility requirements for funding. All IRR eligible
projects meet the All Weather Access criteria. The project /
route would then have to include verification of the
elements above and be scored accordingly.
 Requires verification, by means of a map, showing project
(route/section) provides direct access to each element being
scored.
Bureau of Indian Affairs
November 2005
HPP Time-Line

November 30 - HPP Review Committee currently putting together
guidelines which will include a first level review of applications at the
Regional Level. IRR verification / TIP etc.
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December 31 - BIA will officially receive Applications / Proposals. Cutoff Date.

January 31 – BIA will notify all tribes and regions of acceptance of
applications (applications were received).
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March 31 - HPP Review Committee reviews and scores applications in
accordance with Appendix A Sub-Part C. A Funding Priority List (FPL)
will be generated and all unaccepted applications (based on eligible
criteria) will be returned to applicant with explanation of deficiencies.
BIA will then place projects listed on the FPL on an IRRHPP TIP and
forward to FHWA for approval.
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April 15 – Notify all approved applicants of their projects on the FPL.

May 15 – Funds are distributed to BIA Regions or Tribes.
Bureau of Indian Affairs
November 2005
HPP Time-Line

August 15 - HPP Funds need to be obligated. Regions will obligate
funds according to established procedures. If funds ear-marked for
a project cannot by obligated they will be returned to FHWA and
redistributed the following FY to those approved projects.

Three Years – If funds not expended from the time the project is
listed on the FPL they will be forfeited and returned to the HPP
pool.

If HPP available funds exceed the accepted HPP project request $$ the funds will be redistributed by the Relative Need Distribution
Factor. The amount of available funds are those identified at the
beginning of the FY.
Bureau of Indian Affairs
November 2005
IRRHPP Application Process
 BIADOT/FHWA is currently reviewing existing
application procedures and enhancing the process
to include the following:
 Application Form w/ instructions
 HPP Application Process Flow-Chart
 HPP Application Check-list
 HPP First Level Review at the Regional Level –
Coordinate applications with your Regional HPP
Coordinator.
Bureau of Indian Affairs
November 2005
IRRHPP Application Process
 HPP Application / Proposal must include the
following:
 Project description and scope of work.
 Budget break-down and amount of funds requested.
 Supporting Tribal Documents to include a Tribal
Resolution supporting the proposal AND establishing
project as the HIGHEST priority for the tribe AND
authorizing the project to be placed on the HPP TIP.
 Supporting IRR documents – Inventory verification –
PS&E verification (if applicable) – any verifiable
documents for scoring requirements (matching funds,
accident data, strip map to address all weather access
element )
Bureau of Indian Affairs
November 2005
FY05 IRRHPP
 FY05 HPP Funding @ Approximately 7.5 Million at
the beginning of FY05.
 BIA DoT Received 31 HPP Applications this FY for
$22,524,021 avg. approx 709K per application.
 Results:
13 scored and placed on the FY05 FPL.
13 declined due to incomplete PS&E.
1 declined – Not in IRR Inventory.
1 declined due to incomplete documentation of Tribal
Action.
 3 declined due to sufficient annual IRR allocation.
 1 Emergency / Disaster related application.
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Bureau of Indian Affairs
November 2005
IRRHPP Conclusion

Good program – Intent is geared towards tribes with
insufficient annual funding and needs (safety, emergencies
etc.)

Very competitive program

Apply

Work with your designated Regional HPP Coordinator.

Process may change as HPP Review Committee as well as
IRR Coordinating Committee provide input and
recommendation.

FY05 Not a typical year – Funding, New Rule, No
Transportation Bill.
Bureau of Indian Affairs
November 2005