Transcript Project Management Bus 1040

BUS 4017 Project Management Wk. 5
Agenda:
.
Scheduling lecture, Network Diagrams, Critical paths, Float
GANTT charts -methods
Responsibility Matrix
MS Project. Create GANTT and Network diagram as per text Ch. 5, 6
Groups work for Final Project
Review forms submitted by Group Members.
Sign Preliminary Charter for Group
Supplementary handouts- H.R. career Ad. For Decision Matrix
WBS, Schedule and Estimate Quiz – take home
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Salt Lake City, Mormon Convention Centre. No upper balcony supports. Holds 21,000 people!
Today’s class as a WBS
Week 5 Class
Review
Financial model revisit
Answers to Learn Review
Group work
New learning
.
Housekeeping
Brief - very brief
Schedule
Form Final Groups
Scheduling
Same groups
finish the
exercise from last week.
Review forms
Networks diag.
Critical Path
Float
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Responsibility Matrix after WBS
Who
Fred
What
Lecture
MS
Project
R
I
Charter
Stude
nts
Groups
Class
R
R
House
Keeping
F
Home
assign
R
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Scheduling detail-continued. Ch. 6 & 7
Note we will cover controls after Mid Term.
• Discuss Donnelly case. P. 143
• See P. 162 – Info. Systems scheduling challenges
• What scheduling challenges do you experience in
your life?
• How can P.M. method help?
• Would P.E.R.T. calculation help?
• R=O+P+4M/6
• Start with data and requirements
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Donnelly Case – Gido and ClementsP. 143
RR Donnelley P. 143 – scheduling success
 Knowing the skills needed and recruiting to meet the
needs was key for this international printing company.
(HR !)
 Facilities were in 200 locations/18,00 users. They were in
the process of a major IT changeover-hardware, network
architecture and standardizing an Email system. (IT Mgr.)
 Creating task lists and using the WBS to identify (PM)
relationships. Scheduling in identifiable sections.
 Creating good team environments and an open systems
approach to giving and getting feedback. (PM)
e.g. Admit mistakes, take responsibility, allocate resources,
fix problems. (Teams)
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WBS into a Schedule
• Review Market Study WBS diagram. Remove the
Summary tasks
• Arrange the tasks into a Network diagram use the
previous slide as a guide
or using Predecessors given
• Complete the PERT boxes with all information
available ( see example next slide)
• Calculate the critical path.
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Scheduling and predecessors
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What now?
What comes before?
What comes after?
What can be done at the same time?
• Practice first. With partner draw network
diagram
P 130 Gido and Clements Question 11
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Try this Scheduling warm up
Task
Predecessor
Time
A
None
5
A
A
4
B
B, D
6
D
A
2
E
D
5
F
C, E
8
A
B
C
D
E
F
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This is Activity on Arrow
diagram AOA – we use the
Activity on Node (box) method
AON
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Add the P.E.R.T. elements onto the network
diagram – place in the boxes.

Be able to draw a box as
per book showing above.
Float/slack: Look at the
PERT box and note
difference between the ES
and the LS times.



Critical path is defined by
the overall times of PERT
boxes in which there is no
float.
Where do we get this info.
from?
ES = Earliest Start. EF
Earliest Finish. LS = Latest
Start LF= Finish
Task ID
#
Time
(duration)
ES
LS
EF
LF
Float
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Critical Path
• Add the Duration times in all the boxes on
each path. Calculate the length of paths
• The longest path is the critical path
• The shorter paths have some items that do
not have to be done on a strict schedule –
they have float or slack.
• Calculate the slack for one item
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Critical path – apply learning
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P. 158 and P.159
Calculate the length of all 4 paths
Answers-discuss
Which is the critical path and why?
What makes scheduling difficult?
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Slack or float-another look,
also p. 155–Gido and
Clements.
P.E.R.T. Box.
Task. E
Earliest start. 5 Latest start
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The Graph example I have
provided below shows both
the ES minus LS = Float and
the EF minus LF = Float.
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6
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B B B B
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Time. 5 days
EF 9
LF 19
Float 10 days
LS
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E E E E E
E FLOAT TIME 10 DAYS
E
EE E E
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LF
Review scheduling
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What is a formula for Float?
What s the formula for P.E.R.T.?
Define critical path
Which comes first – WBS or Schedule?
Visit www.spmn.com/lessons learned
Why do we teams use the GANTT rather than Network diagrams?
Given a list with predecessors could you draw a net work?
diagram. Go to class web site for link and try the example?
Are you ready to take a list, estimate it, create a WBS from it, draw a
Network diagram and convert it into A GANTT chart?
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Work in Groups for Final Group
Project
• Choose a Project Manager in for each group
• Discuss potential projects
• Sign a Charter and hand in to Instructor
committing to work together – name project
if decided – get approval so there is no
duplication.
• See detailed handout for marking scheme,
timelines
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P.M. forms you have collected from Web etc.
What do you do with them?
Share them with your group and discuss.
Decide which sample of form you wan to include in
your Final Group Project.
Modify the Charter or start completing it to start
your project.
Assign one person the Responsibility of keeping a
form inventory as more forms are located.
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Home Assignments
• Finalize your project choice. Work with your Group to move your
Project ahead during Week.
• Each Team Member creates a WBS and Network diagram for their part
of the project. If you have not finalized your part of the project create
and submit documents that indicate your ability to create these forms.
Must use PowerPoint or equivalent software for the WBS and MS
Project software for the Network Diagram.
• PM submits above forms for the Hi level overview (Definition) of the
project.
• Complete the WBS Self Quiz - not on line, during the week. Review
in class next week.
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