Transcript PLANNING THE FIRST KEY TO CONTROL

FRANKLIN TIME
MANAGEMENT SYSTEM
INTRODUCTION
GETTING THE MOST OUT OF THIS
EXPERIENCE.
TAKE NOTES TO RETAIN 75% OF A NEW SKILL.
WHO NEEDS THIS SKILL?
WHO IS BUSY DEVELOPING THIS SKILL?
IF YOU HAD ONE MORE HOUR EACH DAY,
WHAT WOULD YOU DO WITH IT?
A NATURAL LAW
WHAT IS A “NATURAL LAW”?
“A LAW THAT CANNOT BE REPEALED!”
“AN INHERENT PRINCIPLE GOVERNING HUMAN
BEHAVIOR.”
“A SUCCESSFUL MANAGER OF TIME IS
WILLING TO DO WHAT AN UNSUCCESSFUL
MANAGER IS NOT WILLING TO DO!”
“WISDOM IS KNOWLEDGE RIGHTFULLY
APPLIED!”
UNDERSTANDING TIME
MANAGEMENT
WHAT TIME IS IT? OR
TIME, WHAT IS IT?
THE BASIC ELEMENT OF TIME IS ______.
THE KEY TO MANAGING TIME IS ______.
TIME IS A CONTINUUM OF SUCCEEDING
EVENTS.
THE “KEY” TIME CONCEPT IS CONTROL!
PROACTIVE VS. REACTIVE
HAVE I LOST CONTROL OF MY LIFE?
WHAT ARE THE EVENTS OVER WHICH I HAVE
NO CONTROL?
WHAT ARE THE EVENTS OVER WHICH I HAVE
CONTROL?
THERE ARE EVENTS WHICH WE CAN CONTROL;
BUT WE BELIEVE WE CANNOT!
THERE ARE EVENTS WE CANNOT CONTROL;
BUT WE BELIEVE WE CAN!
PERSONAL MOTIVATION IS THE
KEY TO TAKING CONTROL
EXAMPLE: “GETTING TO THE AIRPORT”
EXAMPLE: “ROOF TOP”
NL - TO GAIN CONTROL OF OUR LIVES WE
MUST GAIN CONTROL OF OUR TIME.
TIME MANAGEMENT IS NOT CONTROL OF THE
CLOCK! IT IS THE CONTROL OF EVENTS!
NL - INNER PEACE IS ACHIEVED THROUGH THE
APPROPRIATE CONTROL OF EVENTS IN OUR
LIVES.
THE EFFECTS OF
CONTROL
 “EVENT CONTROL” IS FIRST AND LEADS TO…
 “HIGH SELF ESTEEM” WHICH IN TURN LEADS TO…
 “HIGH PRODUCTIVITY”
 AN INCREASE IN PRODUCTIVITY STIMULATES…
 EVEN MORE “EVENT CONTROL” WHICH CAUSES…
 HIGHER “SELF ESTEEM” WHICH LEADS TO…
 EVEN GREATER PERSONAL PRODUCTIVITY!
BUSY VS PRODUCTIVE
MUST BE DIRECTED BY “GOALS.”
A “GOAL” IS A PLANNED-FOR EVENT.
WHEN A “GOAL” IS VALUED, IT BECOMES A
PRIORITY.
WHEN GOALS ARE VALUED TOGETHER THEN
“PRIORITIZING” IS TAKING PLACE.
“PRIORITIZING” IS THE PROCESS OF
DETERMINING THE PRECEDENCE OF “EVENTS”.
LIFE QUESTIONS OF
IMPORTANCE
WHAT ARE “HIGHEST” PRIORITIES IN MY
LIFE?
OF THESE “PRIORITIES”, WHICH DO I
VALUE MOST?
AM I WILLING TO BE SUCCESSFUL?
THE FRANKLIN PROMISE
IF YOU KEEP ALL FOUR “MAJOR
COMMITMENTS” REGARDING THE FRANKLIN
DAY PLANNER SYSTEM, NOTHING WILL SLIP
THROUGH THE CRACKS.
YOU WILL NEVER MISS A DEADLINE, AN
APPOINTMENT, OR FORGET
IMPORTANT/NEEDED INFORMATION FOR
FUTURE USE.
YOU WILL BE ON “TOP” OF THINGS IN YOUR
LIFE!
PLANNING THE FIRST KEY
TO CONTROL
THE FRANKLIN DAY
PLANNER SYSTEM
FOUR MAJOR COMMITMENTS FOR
SUCCESS
FIRST MAJOR COMMITMENT
I WILL PLAN TO SPEND 10 TO 15
MINUTES EVERY DAY PLANNING MY DAY
FORMALLY!
PLANNING AND SOLITUDE
PLANNING IS:
PREDETERMINING A COURSE OF ACTION
THERE CAN BE NO SUBSTITUTE FOR
PLANNING
HOW DID YOU PLAN FOR TODAY,
YESTERDAY, AND TOMORROW?
EXCUSES FOR NOT
PLANNING
PLANNING LIMITS FREEDOM.
PUTTING OUT TODAY’S FIRES TAKES
PRECEDENCE (CRISIS MANAGEMENT).
THERE ISN’T ENOUGH TIME TO PLAN.
STEPS IN EFFECTIVE
PLANNING
REVIEW LONG-RANGE GOALS
EVALUATE TIME VS. TASK
SET SPECIFIC DAILY GOALS
ANTICIPATE OBSTACLES
PRIORITIZE TASKS
THREE MORE MAJOR
COMMITMENTS
MY DAY PLANNER WILL BE WITH ME
ALWAYS!
I WILL HAVE ONLY ONE CALENDAR IN MY
LIFE!
I WILL RECORD DETAIL IN MY PLANNER!
WORLD OF FRANKLIN DAY
PLANNING SYSTEM
BUILDING THE DAY PLANNER
BUILDING THE STORAGE BINDER
PRIORITIZING EVENTS:
THE VITAL FEW = A
HIGH VALUE - VITAL MUST BE DONE
THE IMPORTANT MANY = B
MEDIUM VALUE - SHOULD BE DONE
THE TRIVAL POSSIBLIITIES = C
LOW VALUE - COULD BE DONE
VITAL IS NOT URGENT
URGENCIES ACT ON PRIORITIES BUT THEY
ARE NOT PRIORITIES.
URGENCIES SEEK TO DEMAND IMMEDIATE
ATTENTION.
URGENCIES SURFACE ALL BY THEMSELVES.
VITALS ARE PLANNED FOR NECESSITIES.
HOW DO YOU HANDLE YOUR RESPONSE TO
TELEPHONE REQUESTS?
NON-DISCRETIONARY TIME
SCHEDULED EVENTS - TIME YOU HAVE
ALREADY GIVEN AWAY.
NO LONGER YOUR TIME.
DAY PLANNER - THE “APPOINTMENT
SCHEDULE” ON THE LEFT HAND PAGE.
DISCRETIONARY TIME
“PRIORITIZED DAILY TASK LIST” (PDTL)
LEFT HAND PAGE OF THE PLANNER.
STEPS TO CREATE THE
PRIORITIZED DAILY TASK LIST
PHASE I - MAKE A LIST OF EVERYTHING
I WANT TO ACCOMPLISH TODAY.
PHASE II - ASSIGN A “VALUE” (A,B,C)
TO EACH ITEM IN THE LIST.
PHASE III - ASSIGN A “NUMERICAL”
(1,2,3,ETC.) VALUE TO EACH ASSIGNED
LETTER (A,B,C).
SYMBOLS FOR SYSTEM USE
TASK COMPLETED ( )
TASK PLANNED FORWARD (NOT
COMPLETED) ( )
DELEGATED TASK (
)
TASK IN PROGRESS ( )
TASK DELETED (X)
THE TRANSPORTATION
SYMBOL
THE ( ) INDICATES WHERE SOMETHING IS
GOING OR WHERE SOMETHING HAS COME
FROM.
THE ( ) IS CRITICAL. IT KEEPS YOU FROM
LOOSING WHERE THINGS ARE IN THE
PLANNER.
LOOK FOR THESE ( ) ON YOUR “DRE” PAGE IN
THE “PLANNING & SOLITUDE” TIME AND MAKE
THE DECISIONS REQUIRED.
SOME ADVANCED TIPS
 SCHEDULE “NON-DISCRETIONARY” TIME FOR SELF.
 ADD “DRE” PAGES FOR NECESSARY DETAILS.
ELIMINATE “FLOATING PAPER” FROM YOUR LIFE
GET RID OF THE “POST-IT” NOTES THAT COME TO
YOU
 REDUCE IMPORTANT REGULAR SIZE PAGES
REDUCE ON COPIER BY 25% - CUT TO SIZE
SEVEN HOLE PUNCH - PLACE IN YOUR PLANNER
 USE DIFFERENT COLORS FOR INDICATING - WORK
RECORDINGS, FAMILY RECORDINGS, ETC.
MORE TIPS
 PLAN MONTHLY MAINTENANCE PLANNER SESSION
WORK ON THE “MASTER TASK LIST”
WORK IN THE “TAB” SECTIONS OF THE PLANNER
 STUDY THE “FRANKLIN CATALOG” FOR
SUPPORT PRODUCTS TO ENHANCE THE SYSTEM
REFERENCE MATERIALS ON IMPROVING SKILLS
 COLLECT “CHECK MARKS” DURING THE DAY AS OFTEN
AS YOU CAN - GIVES YOU A “HIGH!”
SYSTEM ORGANIZATION
 YOU CARRY THREE MONTHS OF THE YEAR WITH YOU
LAST MONTH, THIS MONTH, AND NEXT MONTH
 CARRY ALL TWELVE “MONTHS-AT-A-GLANCE”
 ALL OTHER MONTHS (9) IN THE STORAGE BINDER
 AT THE END OF THE MONTH, PUT THE LAST MONTH IN
THE STORAGE MONTH IN THE STORAGE BINDER AND
PUT THE NEXT MONTH IN THE DAY PLANNER.
 KEEP THE STORAGE BINDER WHERE YOU DO YOUR
PLANNING AND SOLITUDE SESSIONS.
DAY PLANNER TABS
ADDRESS / PHONE
VALUES / GOALS
FINANCES
KEY INFORMATION
READY REFERENCE
PLANNING CALENDAR
NUMBERED TABS (1-6)
USING THE NUMBERED TABS
ASSIGNED TOPICS
PROJECT ORGANIZATION
DESIGNATED PEOPLE
ANY CREATIVE USE THAT ASSISTS YOU
YOU CAN GET NUMBERED TABS UP TO
NUMBER 36.
THE FRANKLIN PROMISE
IF YOU KEEP ALL FOUR “MAJOR
COMMITMENTS” REGARDING THE FRANKLIN
DAY PLANNER SYSTEM, NOTHING WILL SLIP
THROUGH THE CRACKS.
YOU WILL NEVER MISS A DEADLINE, AN
APPOINTMENT, OR FORGET
IMPORTANT/NEEDED INFORMATION FOR
FUTURE USE.
YOU WILL BE ON “TOP” OF THINGS IN YOUR
LIFE!