PLANNING THE FIRST KEY TO CONTROL
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Transcript PLANNING THE FIRST KEY TO CONTROL
FRANKLIN TIME
MANAGEMENT SYSTEM
INTRODUCTION
GETTING THE MOST OUT OF THIS
EXPERIENCE.
TAKE NOTES TO RETAIN 75% OF A NEW SKILL.
WHO NEEDS THIS SKILL?
WHO IS BUSY DEVELOPING THIS SKILL?
IF YOU HAD ONE MORE HOUR EACH DAY,
WHAT WOULD YOU DO WITH IT?
A NATURAL LAW
WHAT IS A “NATURAL LAW”?
“A LAW THAT CANNOT BE REPEALED!”
“AN INHERENT PRINCIPLE GOVERNING HUMAN
BEHAVIOR.”
“A SUCCESSFUL MANAGER OF TIME IS
WILLING TO DO WHAT AN UNSUCCESSFUL
MANAGER IS NOT WILLING TO DO!”
“WISDOM IS KNOWLEDGE RIGHTFULLY
APPLIED!”
UNDERSTANDING TIME
MANAGEMENT
WHAT TIME IS IT? OR
TIME, WHAT IS IT?
THE BASIC ELEMENT OF TIME IS ______.
THE KEY TO MANAGING TIME IS ______.
TIME IS A CONTINUUM OF SUCCEEDING
EVENTS.
THE “KEY” TIME CONCEPT IS CONTROL!
PROACTIVE VS. REACTIVE
HAVE I LOST CONTROL OF MY LIFE?
WHAT ARE THE EVENTS OVER WHICH I HAVE
NO CONTROL?
WHAT ARE THE EVENTS OVER WHICH I HAVE
CONTROL?
THERE ARE EVENTS WHICH WE CAN CONTROL;
BUT WE BELIEVE WE CANNOT!
THERE ARE EVENTS WE CANNOT CONTROL;
BUT WE BELIEVE WE CAN!
PERSONAL MOTIVATION IS THE
KEY TO TAKING CONTROL
EXAMPLE: “GETTING TO THE AIRPORT”
EXAMPLE: “ROOF TOP”
NL - TO GAIN CONTROL OF OUR LIVES WE
MUST GAIN CONTROL OF OUR TIME.
TIME MANAGEMENT IS NOT CONTROL OF THE
CLOCK! IT IS THE CONTROL OF EVENTS!
NL - INNER PEACE IS ACHIEVED THROUGH THE
APPROPRIATE CONTROL OF EVENTS IN OUR
LIVES.
THE EFFECTS OF
CONTROL
“EVENT CONTROL” IS FIRST AND LEADS TO…
“HIGH SELF ESTEEM” WHICH IN TURN LEADS TO…
“HIGH PRODUCTIVITY”
AN INCREASE IN PRODUCTIVITY STIMULATES…
EVEN MORE “EVENT CONTROL” WHICH CAUSES…
HIGHER “SELF ESTEEM” WHICH LEADS TO…
EVEN GREATER PERSONAL PRODUCTIVITY!
BUSY VS PRODUCTIVE
MUST BE DIRECTED BY “GOALS.”
A “GOAL” IS A PLANNED-FOR EVENT.
WHEN A “GOAL” IS VALUED, IT BECOMES A
PRIORITY.
WHEN GOALS ARE VALUED TOGETHER THEN
“PRIORITIZING” IS TAKING PLACE.
“PRIORITIZING” IS THE PROCESS OF
DETERMINING THE PRECEDENCE OF “EVENTS”.
LIFE QUESTIONS OF
IMPORTANCE
WHAT ARE “HIGHEST” PRIORITIES IN MY
LIFE?
OF THESE “PRIORITIES”, WHICH DO I
VALUE MOST?
AM I WILLING TO BE SUCCESSFUL?
THE FRANKLIN PROMISE
IF YOU KEEP ALL FOUR “MAJOR
COMMITMENTS” REGARDING THE FRANKLIN
DAY PLANNER SYSTEM, NOTHING WILL SLIP
THROUGH THE CRACKS.
YOU WILL NEVER MISS A DEADLINE, AN
APPOINTMENT, OR FORGET
IMPORTANT/NEEDED INFORMATION FOR
FUTURE USE.
YOU WILL BE ON “TOP” OF THINGS IN YOUR
LIFE!
PLANNING THE FIRST KEY
TO CONTROL
THE FRANKLIN DAY
PLANNER SYSTEM
FOUR MAJOR COMMITMENTS FOR
SUCCESS
FIRST MAJOR COMMITMENT
I WILL PLAN TO SPEND 10 TO 15
MINUTES EVERY DAY PLANNING MY DAY
FORMALLY!
PLANNING AND SOLITUDE
PLANNING IS:
PREDETERMINING A COURSE OF ACTION
THERE CAN BE NO SUBSTITUTE FOR
PLANNING
HOW DID YOU PLAN FOR TODAY,
YESTERDAY, AND TOMORROW?
EXCUSES FOR NOT
PLANNING
PLANNING LIMITS FREEDOM.
PUTTING OUT TODAY’S FIRES TAKES
PRECEDENCE (CRISIS MANAGEMENT).
THERE ISN’T ENOUGH TIME TO PLAN.
STEPS IN EFFECTIVE
PLANNING
REVIEW LONG-RANGE GOALS
EVALUATE TIME VS. TASK
SET SPECIFIC DAILY GOALS
ANTICIPATE OBSTACLES
PRIORITIZE TASKS
THREE MORE MAJOR
COMMITMENTS
MY DAY PLANNER WILL BE WITH ME
ALWAYS!
I WILL HAVE ONLY ONE CALENDAR IN MY
LIFE!
I WILL RECORD DETAIL IN MY PLANNER!
WORLD OF FRANKLIN DAY
PLANNING SYSTEM
BUILDING THE DAY PLANNER
BUILDING THE STORAGE BINDER
PRIORITIZING EVENTS:
THE VITAL FEW = A
HIGH VALUE - VITAL MUST BE DONE
THE IMPORTANT MANY = B
MEDIUM VALUE - SHOULD BE DONE
THE TRIVAL POSSIBLIITIES = C
LOW VALUE - COULD BE DONE
VITAL IS NOT URGENT
URGENCIES ACT ON PRIORITIES BUT THEY
ARE NOT PRIORITIES.
URGENCIES SEEK TO DEMAND IMMEDIATE
ATTENTION.
URGENCIES SURFACE ALL BY THEMSELVES.
VITALS ARE PLANNED FOR NECESSITIES.
HOW DO YOU HANDLE YOUR RESPONSE TO
TELEPHONE REQUESTS?
NON-DISCRETIONARY TIME
SCHEDULED EVENTS - TIME YOU HAVE
ALREADY GIVEN AWAY.
NO LONGER YOUR TIME.
DAY PLANNER - THE “APPOINTMENT
SCHEDULE” ON THE LEFT HAND PAGE.
DISCRETIONARY TIME
“PRIORITIZED DAILY TASK LIST” (PDTL)
LEFT HAND PAGE OF THE PLANNER.
STEPS TO CREATE THE
PRIORITIZED DAILY TASK LIST
PHASE I - MAKE A LIST OF EVERYTHING
I WANT TO ACCOMPLISH TODAY.
PHASE II - ASSIGN A “VALUE” (A,B,C)
TO EACH ITEM IN THE LIST.
PHASE III - ASSIGN A “NUMERICAL”
(1,2,3,ETC.) VALUE TO EACH ASSIGNED
LETTER (A,B,C).
SYMBOLS FOR SYSTEM USE
TASK COMPLETED ( )
TASK PLANNED FORWARD (NOT
COMPLETED) ( )
DELEGATED TASK (
)
TASK IN PROGRESS ( )
TASK DELETED (X)
THE TRANSPORTATION
SYMBOL
THE ( ) INDICATES WHERE SOMETHING IS
GOING OR WHERE SOMETHING HAS COME
FROM.
THE ( ) IS CRITICAL. IT KEEPS YOU FROM
LOOSING WHERE THINGS ARE IN THE
PLANNER.
LOOK FOR THESE ( ) ON YOUR “DRE” PAGE IN
THE “PLANNING & SOLITUDE” TIME AND MAKE
THE DECISIONS REQUIRED.
SOME ADVANCED TIPS
SCHEDULE “NON-DISCRETIONARY” TIME FOR SELF.
ADD “DRE” PAGES FOR NECESSARY DETAILS.
ELIMINATE “FLOATING PAPER” FROM YOUR LIFE
GET RID OF THE “POST-IT” NOTES THAT COME TO
YOU
REDUCE IMPORTANT REGULAR SIZE PAGES
REDUCE ON COPIER BY 25% - CUT TO SIZE
SEVEN HOLE PUNCH - PLACE IN YOUR PLANNER
USE DIFFERENT COLORS FOR INDICATING - WORK
RECORDINGS, FAMILY RECORDINGS, ETC.
MORE TIPS
PLAN MONTHLY MAINTENANCE PLANNER SESSION
WORK ON THE “MASTER TASK LIST”
WORK IN THE “TAB” SECTIONS OF THE PLANNER
STUDY THE “FRANKLIN CATALOG” FOR
SUPPORT PRODUCTS TO ENHANCE THE SYSTEM
REFERENCE MATERIALS ON IMPROVING SKILLS
COLLECT “CHECK MARKS” DURING THE DAY AS OFTEN
AS YOU CAN - GIVES YOU A “HIGH!”
SYSTEM ORGANIZATION
YOU CARRY THREE MONTHS OF THE YEAR WITH YOU
LAST MONTH, THIS MONTH, AND NEXT MONTH
CARRY ALL TWELVE “MONTHS-AT-A-GLANCE”
ALL OTHER MONTHS (9) IN THE STORAGE BINDER
AT THE END OF THE MONTH, PUT THE LAST MONTH IN
THE STORAGE MONTH IN THE STORAGE BINDER AND
PUT THE NEXT MONTH IN THE DAY PLANNER.
KEEP THE STORAGE BINDER WHERE YOU DO YOUR
PLANNING AND SOLITUDE SESSIONS.
DAY PLANNER TABS
ADDRESS / PHONE
VALUES / GOALS
FINANCES
KEY INFORMATION
READY REFERENCE
PLANNING CALENDAR
NUMBERED TABS (1-6)
USING THE NUMBERED TABS
ASSIGNED TOPICS
PROJECT ORGANIZATION
DESIGNATED PEOPLE
ANY CREATIVE USE THAT ASSISTS YOU
YOU CAN GET NUMBERED TABS UP TO
NUMBER 36.
THE FRANKLIN PROMISE
IF YOU KEEP ALL FOUR “MAJOR
COMMITMENTS” REGARDING THE FRANKLIN
DAY PLANNER SYSTEM, NOTHING WILL SLIP
THROUGH THE CRACKS.
YOU WILL NEVER MISS A DEADLINE, AN
APPOINTMENT, OR FORGET
IMPORTANT/NEEDED INFORMATION FOR
FUTURE USE.
YOU WILL BE ON “TOP” OF THINGS IN YOUR
LIFE!