Transcript London Libraries Consortium - BIC

London Libraries
Consortium:
The EDI experience
Shared Library Management System
Ann Rennie – London Borough of Havering & LLC
Presented by
Kay Wellings – DS Limited
Background
Joint procurement of stock across 6 boroughs with a
key aim to save money by
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Sharing tender costs / expertise
Securing discounts for high volumes
standardise servicing
Shared Libraries Management System
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Started with 2 boroughs
Now 7 boroughs
Soon to be 10 boroughs
Further discussion with 3 boroughs
Framework and Consortium Agreements
Standardisation is the key!!
LLC Stock Contract
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Went out to tender for a new stock supplier
with 6 of 10 the Computer partners
Tender specified Supplier Selection, EDI
Order, Quotes, Acknowledgements, Invoice
and Direct Delivery as key requirements
Minimum NAG Standards agreed and RFID
Tagging and programming required
LMS supplier and Stock Supplier needed to
work together to deliver the vision
Acquisitions Process prior to OG
$
Orders Posted
Paper Orders
Supplier Delivery
Central Bib Services
Stock Selection Staff
Bib Services Staff
Manual Cataloguing / Receipting
Invoice matching / Payments
Authority employed Driver
Manager Auth
Corporate Payments
Driver
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$
Branch Library
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Branch Library
$
Branch Library
LMS
Branch Library
Corporate Finance System
LMS
LMS
LMS
Process mid way through the
project
$
EDI
EDI
Order
Quote
Stock Selection Staff
Supplier Delivery
Check in OpenGalaxy if
required
Central Bib Services
Bib Services Staff
Buying in Electronic Records
Local Authority Van Driver
Invoice matching / Payments
Corporate Payments
Manager Auth
Driver
$
$
Branch Library
$
Branch Library
$
Branch Library
LMS
Branch Library
Corporate Finance System
LMS
LMS
LMS
LLC Stock Procurement Process
EDI Acquisitions workflow
Supplier selection
EDI
Quote
EDI
Check in OpenGalaxy if
required
Order
EDI
Acknowledgements
Export to Finance
Reports
Receipt & pay in
OpenGalaxy
EDI
Invoice
+
Supplier
Expected Outcome
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Improved service delivery
Value for money service
Savings re invested into the front line
Increased customer satisfaction
Increased issues figures
Increased job satisfaction
Costs / Benefits
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Improved performance on PLSS 5 –
Reservation Supply Times
Cost to put a book on a shelf for Havering prior
to LLC £5.46
Cost to put a book on a shelf mid BPRE £3.35
Cost to put a book a a shelf using Supplier
Selection, EDI Orders, Quotes,
Acknowledgements, Invoice and a full
payments interface £0.62