Transcript Alternatives for Video Presentation of Monthly Meetings

Reporting
Race/Ethnicity Data
PRESENTATION INFO HERE
New Federal Requirements





Past Milestones
Summary of Changes
Impact on Districts
Impact on Reporting by KSDE
Timeline
Past Milestones



OMB – Federal Register Notice (Oct 1997)
EEOC – Federal Register Notice ( Nov 2005)
ED Draft – Federal Register Announcement
(Aug 7, 2006)


Public Comments Due to U.S.ED (Sept 21, 2006)
ED Final – Federal Register Notice, Vol. 72, No.
202; 10.19.2007 (Oct 18, 2007)
Summary of Changes





Affects all reporting for both student and staff
data
Outlines the process districts use for collecting
racial and ethnic data
Revises specifications of racial categories
Requires either self-identification or observer
identification
Revises federal reporting requirements
Process Districts Use for Collecting
Racial and Ethnic Data
Must collect via a 2-part question (respondents
answer BOTH parts):

Are you Hispanic/Latino or of Spanish origin?
Select one or more races from the following racial
groups:
1.
2.






American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific
White
Districts must maintain information as it was collected
using the 2-part question for a minimum of 3 years.
Process Districts Use for Collecting
Racial and Ethnic Data


Students (or parents on students’ behalf) will
be encouraged to self-identify.
Observer identification will be used when a
student/parent or staff member refuses to
self-identify.


Refused-to-designate / Unknown is no longer a
valid response.
Districts are strongly encouraged to allow all
students and staff to re-identify.
Process Districts Use for Reporting
Racial and Ethnic Data

KSDE will include modifications to KIDS for 20092010 which address the new federal requirements.
Planned changes include:




D13 will become Ethnicity
D31 will become Comprehensive Race
Other student level data collections (CaTE, Migrant,
SPED) will either be modified per the new federal
requirements, or will be integrated to use Ethnicity
and Race as collected by KIDS.
KSDE will modify the Licensed Personnel Report for
2009-2010 to collect Ethnicity and Race per the new
federal requirements.
KSDE Federal Reporting
Requirements

Aggregate reporting will include seven categories:
Hispanic/Latino of any race, and
for individuals who are non-Hispanic/Latino only:
 American Indian or Alaska native
 Asian
 Black or African American
 Native Hawaiian or Other Pacific Islander
 White
 Two or more races



Individuals included In Hispanic/Latino cannot be
included in any other category
Students will be included in exactly one of the seven
categories above for federal reporting.
Aggregate Reporting


KSDE reporting and disaggregations for
Report Card, AYP, and other trend data will
use the new Ethnicity and Race data starting
with the 2009-2010 SY data that is displayed
on the Report Card in October 2010.
Possible implications for this reporting are
being considered by KSDE to determine if
any action is required.
Timeline





Winter 2008/Spring 2009: Districts should modify their
enrollment forms to collect race/ethnicity based on new
regulations.
Spring/Summer 2009: SIS vendors should modify their
software to accommodate and report based upon the new
requirements.
Fall 2009: District enrollment for 2009-2010 SY should
implement the 2-part question. It is strongly encouraged that
Districts allow all students and staff to re-identify.
Fall 2009: KIDS data submissions (ENRL, TEST, EXIT, TITL,
EOYA) will be based on new federal regulations.
Spring 2010: Report Card, assessment, and AYP disaggregations and trends may be affected by this guidance.
KSDE is currently working to determine the details of this.
Issues





Districts will need to change enrollment forms
SIS vendors will need to change systems to
collect, manage, and report data to the state
Observer identification – how will districts do
this?
Re-identification – highly encouraged, but
requires planning and work for districts
“Bridging” AYP, Report Card, and other trend
reporting
KSDE is providing resources
to assist Districts

CD and website (under News/Publications link at
www.ksde.org) which includes the following resources:











Brochure
FAQ sheet
Sample Enrollment Form
Sample Letter to Staff
Sample Letter to Parents
pdf of NCES Forum Race-Ethnicity Guidance
Suggestions for Conducting Observations
Schedule of training sessions
PowerPoint presentation for use by districts
LiveMeeting training sessions
KSDE on-site training sessions